We are in final preparations for Workday and the Integrated Service Centre going live on November 2.

Sit-stand desk implementation guide

Height adjustable workstations are helpful but not required. Although they make it easier to make positional changes, height adjustable workstations are not the only option.


Staff/faculty members are encouraged to get up once or twice per hour to incorporate movement throughout the day, as is appropriate for their personal, medical and work circumstances (e.g. going for a walk at lunch, taking the stairs, holding walking meetings, parking further away for additional walking, walking to a further bus stop, etc.)

Staff and Faculty members including Managers, Directors and Heads of Departments are encouraged to join us for our monthly Introductions to Sit-Stand Desks workshops and  review our purchasing guidelines for information on different types of sit-stand desks and platforms.

This document serves as a framework pertaining to the purchase of height adjustable workstations.

Level 1. Medical accommodations

Please see the sit-stand desks requests for medical reasons for more information.

Level 2. New Designs and purchases

Height adjustable workstations make it easier for staff/faculty to correctly position themselves when seated (i.e. minimize the need for footrests and keyboard trays), promote positional change between sitting and standing and reduce the cost of retrofits for medical accommodation. Including height adjustable workstations in the design phase is the most cost effective way to implement ergonomic solutions.

Level 3. Higher risk jobs

Jobs that prevent staff/faculty from getting up, even briefly, at least once per hour and/or require long working hours, or, jobs that require seated staff/faculty to frequently interact with standing guest/customers are at higher risk for musculoskeletal injury (MSI).

Implementing height adjustable workstations is one option to reduce the MSI risk. Departments could also consider implementing other design or administrative controls to increase movement (e.g., rotate tasks/micro-breaks), reduce hours worked and/or improve positioning if height adjustable workstations are not feasible.

Level 4. Shared workstations

Shared workstations require greater adjustability to accommodate the varying sizes and proportions of staff/faculty using the workstation. Additionally, providing height adjustable workstations at shared workstations is a cost effective option that provides more staff with access, particularly in situations where individual desks cannot be replaced en masse.

Level 5. Individual workstations

It is important for staff/faculty to make positional changes throughout the day. When feasible and appropriate, departments may install height adjustable workstations on an individual basis to make it easier to make these positional changes.

UBC Crest The official logo of the University of British Columbia. Urgent Message An exclamation mark in a speech bubble. Caret An arrowhead indicating direction. Arrow An arrow indicating direction. Arrow in Circle An arrow indicating direction. Arrow in Circle An arrow indicating direction. Time A clock. Chats Two speech clouds. E-commerce Cart A shopping cart. Facebook The logo for the Facebook social media service. Home A house in silhouette. Information The letter 'i' in a circle. Instagram The logo for the Instagram social media service. Linkedin The logo for the LinkedIn social media service. Location Pin A map location pin. Locked A locked padlock. Mail An envelope. Menu Three horizontal lines indicating a menu. Minus A minus sign. Pencil A pencil indicating that this is editable. Telephone An antique telephone. Play A media play button. Plus A plus symbol indicating more or the ability to add. Search A magnifying glass. Settings A single gear. Speech Bubble A speech bubble. Star An outline of a star. Twitter The logo for the Twitter social media service. Unlocked An unlocked padlock. User A silhouette of a person. Vimeo The logo for the Vimeo video sharing service. Youtube The logo for the YouTube video sharing service.