For staff and faculty who wish to volunteer at a time that coincides with their scheduled work hours/responsibilities, UBC's human resources team can suggest options for how they can request that time away from work.
Volunteering during work hours
UBC wants to provide opportunities for staff and faculty to take part in community activities as volunteers, while being accountable to the public for our financial and operational practices.
When that wish to volunteer coincides with their scheduled work hours and responsibilities, they can request that time away from work.
In the ordinary course of carrying out their duties and responsibilities, faculty members have considerable flexibility in allocating their time, including evenings and weekends, subject to class schedules, deadlines, research and service commitments.
Casual commitments can usually be accommodated within the work week. Should faculty members wish to participate more extensively in volunteer activities during work days, they're requested to discuss the nature and duration of their proposed commitments with their head, director or dean, as appropriate, and make the necessary arrangements.
Staff members who wish to participate in volunteer activities in a way that impacts their ability to perform their normal duties and responsibilities may apply for various leave arrangements, as outlined . Details are provided for in collective agreements, handbooks and policies.
In reviewing leave requests, managers must balance requests with the operational requirements of their units.
Questions and contacts
If you have questions regarding a staff member’s request to volunteer during work hours, we encourage you to speak with your UBC human resources advisor before you make any decisions.