Career Progress Increments (CPI) are salary increases awarded to eligible Faculty Association members who demonstrate satisfactory career progress.
Value of the Career Progress Increment
The CPI unit value for July 1, 2019 is $2,172.
Guidelines for awarding Career Progress Increments, and for checking career progress and LOS CP Increments, are provided below.
Guidelines for awarding Career Progress Increments
Career Progress Increments (CPI) are awarded to eligible members according to agreed guidelines when provided for in the annual bargained agreement.
The over-riding criterion for the award of CPI is satisfactory career progress. Members who are eligible, but who are not awarded an increment, are entitled to an explanation, in writing if they so request.
In cases where a faculty member is promoted before receiving all the CPI applicable to their rank, the remaining increments will be carried forward and awarded (to a maximum of one c/f unit per year), in addition to those applicable to the higher rank, until they are exhausted.
Allocation of CPI
Since the award of career progress increments is guideline-driven – see the Career Progress Increments Schedule – no special allocation has been calculated for individual faculties. The value of increments has been carefully calculated and it's expected that there will be no scope for the exercise of discretion beyond the guidelines.
Note that there are no supplemental career progress increments for this year allotted for professors with more than 15 years in rank. Professors in this category deemed worthy of an increase may be given merit or PSA as appropriate.
Eligibility for CPI
All continuing members of the bargaining unit who are active on both June 30 and July 1, 2019 are eligible for CPI as of July 1, 2019. This includes the following:
- Members in full-time (including those on a reduced workload) academic ranks (professor, associate professor, assistant professor, acting assistant professor, instructor, senior instructor, professor of teaching)
- Program directors and lecturers (both full-time & part-time).
Please note that sessional lecturers and part-time faculty members are not eligible for CPI.
Members in eligible positions who are hired prior to June 30, 2019 are eligible for CPI effective July 1, 2019.
CPI amounts are pre-loaded on the increase spreadsheets.
Carry forward of unexhausted career progress increments
Faculty members who are promoted may carry forward unexhausted CPI eligibility from the rank(s) vacated. Unexhausted increments are to be awarded at the rate of no more than one unit each year.
Please note that any eligibility for carry-forward increments is in addition to the concurrent eligibility for the increments appropriate to the new rank. The appropriate amounts for carry forward increments have also been pre-loaded in a separate column.
Withholding of career progress increments
Career progress increments may be withheld when a faculty member isn't making career progress.
When increments are withheld, the faculty member must be provided with a written explanation by the head of their department no later than the time when other faculty members are notified of their increases.
Notification: Please provide a copy of this notification to UBC's Faculty Relations department as we are required to inform the Faculty Association.
Spreadsheets: Where the amount has been pre-loaded on the spreadsheets, simply delete it and make a notation on the spreadsheet in the ‘comment’ column, to the effect that increments are being withheld.
In addition, provide a brief explanation on a separate page, which should be forwarded with the completed spreadsheets indicating the rationale for withholding.
"0" increment: When the guidelines indicate that a “0” increment is appropriate, this indicates that the individual is no longer eligible for career progress at the present rank. It doesn't constitute the withholding of an increment.
What happens to carry-forward units: The current salary agreement doesn't permit the withholding of career progress carry forward units. These must be awarded in accordance with the eligibility criteria as indicated above. If career progress increments are withheld, the money will be added to the salary pool for the purpose of establishing the value of next year’s career progress increment. They will not be re-distributed within the Faculty.
Modifications and interpretation of guidelines
The guidelines have been formulated on the assumption of standard career development. They may require adjustment for non standard cases so that impeded career development is not financially advantageous.
For example, this principle would apply when an individual is appointed as an acting assistant professor because of a failure to have in hand the normal appointment qualifications. This should be taken into account in awarding career progress increments when their title is changed to assistant professor.
Similarly the schedule of increments for senior instructors is based on the assumption that initial appointment will be at the rank of instructor rather than assistant professor. An assistant professor is eligible for three increments more than an instructor over the first five years of the appointment, and this should be taken into account in the later stages of the senior instructor’s career. In such cases the worksheets should be adjusted by hand with an explanation provided.
Checking career progress and LOS CP Increments
To ensure that the correct Career Progress (CP) and Length of Service (LOS) CP Increments are processed for faculty members in the annual Faculty Salary Increase process, administrators must check the accuracy of the CP data for their faculty members.
CP & LOS CP reports have been created in HRMS, and administrators will need to run these to check the CP & LOS CP data for their faculty members.
Steps in the checking process
- CP & LOS CP data for the current year is loaded (normally early February).
- Faculty Relations will send an email confirmation to the Dean’s office that the Career Progress data for the current year has been loaded to HRMS. As applicable the Dean’s Office will inform their units.
- Units run HRMS Query 029 to check that the data is accurate.
- Errors must be reported to Faculty Relations (UBCV)/Human Resources (UBCO) by the end of March to ensure that the salary increase spreadsheets are produced with the correct CP and LOS CP data attributed to faculty members.
What administrators should check
- New hires: Check that new eligible faculty hired between the previous July 1 and current June 30 have a current year CP and current year LOS CP row. Ensure that those with previous years in rank have been placed in the correct CP year. The CP load program assumes that an individual is hired at year 0 and therefore will be at year 1 in their rank with the corresponding CP units as of the current July. However, if a Years in Rank form was supplied to Faculty Relations, this data should have been entered on HRMS and the new hire will have a CP year greater than year one. For LOS CP a member hired to a bargaining unit position effective anytime in the prior academic should be at year 1 on the LOS CP scale.
- Promotions: 1) Check that members who were promoted effective the previous July 1 appear in their new rank and correct year in rank. 2) Check those members who have been approved for promotion this year are appearing in the correct rank and year.
- No CP or LOS CP row for current year: If no CP or LOS CP row is created research the situation to ensure that the individual should have a CP and an LOS CP row. As necessary inform Faculty Relations/Human Resources to add a current year row for each award.
- Ineligible members with current CP or LOS CP: Check that individuals who are NOT eligible for current year CP or LOS CP do not have a current year row for each award. Individuals in this category include part-time professors/instructors, resignations, retirements & non-reappointments with effective dates prior to July 1 and individuals holding exempt appointments (Deans, Associate Dean, AVPs).
- CP/LOS CP year is not equal to current year: The majority of faculty members will appear with both a CP and LOS CP row for the current July, however some may appear with a CP/LOS CP date other than the current July. This may be for a variety of reasons, with the most common reasons being, 1) the individual’s appointment ends prior to July 1, or 2) the individual is exempt from the bargaining unit, or was exempt in a prior year. Individuals appearing with no current year CP/LOS CP and who meet the eligibility criteria are in error and this needs to be reported to Faculty Relations/Human Resources.
- Correct years of service for LOS CP: All faculty members who are eligible for CP should also have an LOS CP row for the same year. Administrators should ensure that the LOS CP year listed for their faculty members is correct and that it reflects their total eligible years.
Any anomalies or errors need to be reported to Faculty Relations/Human Resources.
If the CP/LOS CP data for your unit has been thoroughly checked in previous years, then you will only need to check the above items. If the CPI/LOS CP for your unit has not been thoroughly checked then a thorough review must be done.
How to check CP and LOS CP
Administrators should run HRMS Report 029 – ACADEMIC BU SAL. This report provides a list of all active bargaining unit members, whether or not they are eligible for CP or LOS CP.
The report contains appointment data, CP and LOS CP information and indicates if the individual has a Joint Appointment. There are 2 versions of this report – one provides 1 line per person per employment record and the second report provides a breakdown by account. Administrators should run the report without the account information to review the CPI and LOS CP for their members.
Although not all faculty are eligible for CP & LOS CP, Query 029 includes all bargaining unit members. This is so that administrators can use these reports to double-check that those members who should be receiving CP & LOS CP are and that those members who are not eligible will not receive either award. The full/part-time status is noted in the column entitled “FTE” – full-time faculty will have an FTE of 1.0.
Other information and resources
Other useful resources include:
- Length of Service CP overview and details [Link to new Length of Service CP page]
- Career Progress Increments schedule (pdf)
- How to run queries can be found in Chapter 4 of the Introduction to HRMS training manual (pdf).
View complete CPI data for a faculty member on the Career Progress panel on HRMS, which is located under Workforce Development / Faculty Events / Track Events / Faculty Career Progress. Below is an example of the panel:
- The Length of Service CP panel is also found found at Workforce Development / Faculty Events / Track Events / Faculty Career Progress and appears on the 2nd tab. Below is an example of the panel: