Human Resource Management System (HRMS)

HRMS is the primary source of information for UBC faculty, staff, and student employees in managing HR/salary administration, benefits administration, payroll, position management, recruitment, and workflow rules administration.

Faculty and departmental administrators use HRMS to perform the following tasks:

  • View the employment history of employees
  • View and update the personal information of employees
  • Hire new employees and change existing employee information via ePAF
  • Create and track positions via Position Management
  • Create job openings / postings and hire successful applicants via eRecruit
  • Electronically approve transactions submitted via ePAF, Position Management, or eRecruit
  • Produce reports and extract data

The HRMS system uses software from Oracle / PeopleSoft. It is managed jointly by Human Resources and UBC Finance.

HRMS also offers a Self-Service portal, where employees can view their personal and payroll information. Employees can only update their contact information, such as their phone numbers and e-mail addresses, in the Self-Service portal.

HRMS Components

Employee data

HRMS lets you view employment data about your employees. For details on how to use HRMS to look up employee data, see the HRMS Navigation and Employee Inquiry Guide.

Position management

The HRMS Position Management module lets you create and track existing faculty / staff positions.


The HRMS eRecruit module lets you create job openings / postings and hire successful applicants for faculty / staff positions.


ePAF is designed for departmental administrators who wish to submit hires (where there is no requirement to post), terminations, and job changes electronically to Human Resources and Payroll.  ePAF is supported by Payroll department of Financial Operations.


Transactions entered into HRMS must be approved electronically. To find out more about the workflow process at UBC, check out our HRMS Workflow page.

Reports and data extracts

The HRMS system has over 100 standard reports that can be generated at any time. To obtain a complete list of HRMS queries, please run the HRMS Query “000_MASTER_QUERY_LIST” from the HRMS Reporting database. All of the reports can be easily downloaded into Excel; see Chapter 9 of the HRMS Navigation and Employee Inquiry Guide for details on how to generate reports.

If the information you want is not available in any of the standard reports, custom reports can be created for you. Please email for more information about this service.

HRMS Forms and Manuals

To access the HRMS Forms and Manuals please click here.


UBC Crest The official logo of the University of British Columbia. Urgent Message An exclamation mark in a speech bubble. Caret An arrowhead indicating direction. Arrow An arrow indicating direction. Arrow in Circle An arrow indicating direction. Arrow in Circle An arrow indicating direction. Time A clock. Chats Two speech clouds. E-commerce Cart A shopping cart. Facebook The logo for the Facebook social media service. Home A house in silhouette. Information The letter 'i' in a circle. Instagram The logo for the Instagram social media service. Linkedin The logo for the LinkedIn social media service. Location Pin A map location pin. Locked A locked padlock. Mail An envelope. Menu Three horizontal lines indicating a menu. Minus A minus sign. Pencil A pencil indicating that this is editable. Telephone An antique telephone. Play A media play button. Plus A plus symbol indicating more or the ability to add. Search A magnifying glass. Settings A single gear. Speech Bubble A speech bubble. Star An outline of a star. Twitter The logo for the Twitter social media service. Unlocked An unlocked padlock. User A silhouette of a person. Vimeo The logo for the Vimeo video sharing service. Youtube The logo for the YouTube video sharing service.