We are in final preparations for Workday and the Integrated Service Centre going live on November 2.

HRMS workflow

Most transactions entered into HRMS must be approved electronically. At UBC, this process is called workflow. To find out common terms related to the HRMS workflow, check out our HRMS Overview.

Workflow approval rules

Approvals are routed according to the rules defined for your department, as well as some mandatory central approvals dictated by UBC signing resolution policies or union collective agreements. Each department must define the number of approval steps appropriate for them for each transaction.

Workflow approvers

You get requests for approvals via email or by logging into HRMS and checking your Worklist. For more information on understanding the Worklist, see the quick help guide for Worklist.

For more information on approving transactions in a specific module, see the following quick help guides:

For more information on delegating approval duties to another person, see the quick help guide for Delegation.

Errors

If you encounter an error when submitting an approval transaction, check out our Error Explanations page which describes the reasons / solutions for common errors.

If you encounter an error on a Financial Signing Authority approval step, contact your departmental FMIS Web Security Administrator to have this problem fixed.

Additional resources

  • To find out answers to commonly asked HRMS workflow questions, check out our FAQ.
  • To find out about recent enhancements, check out our Enhancement List.
  • To find out how HR / processes were originally automated, check out our Background page.

Contacts

  • If you have a workflow-related issue, contact the HRMS Workflow Administrator at HRMS.Support@ubc.ca.
  • If you are unable to access the system, contact the HRMS Security Administrator at HRMS.Security@ubc.ca.
UBC Crest The official logo of the University of British Columbia. Urgent Message An exclamation mark in a speech bubble. Caret An arrowhead indicating direction. Arrow An arrow indicating direction. Arrow in Circle An arrow indicating direction. Arrow in Circle An arrow indicating direction. Time A clock. Chats Two speech clouds. E-commerce Cart A shopping cart. Facebook The logo for the Facebook social media service. Home A house in silhouette. Information The letter 'i' in a circle. Instagram The logo for the Instagram social media service. Linkedin The logo for the LinkedIn social media service. Location Pin A map location pin. Locked A locked padlock. Mail An envelope. Menu Three horizontal lines indicating a menu. Minus A minus sign. Pencil A pencil indicating that this is editable. Telephone An antique telephone. Play A media play button. Plus A plus symbol indicating more or the ability to add. Search A magnifying glass. Settings A single gear. Speech Bubble A speech bubble. Star An outline of a star. Twitter The logo for the Twitter social media service. Unlocked An unlocked padlock. User A silhouette of a person. Vimeo The logo for the Vimeo video sharing service. Youtube The logo for the YouTube video sharing service.