UBC is now live with Workday. Visit the IRP website to login to Workday and access go-live resources. For Workday support contact the Integrated Service Centre.

MANAGERS / LEADERS OF HOURLY EMPLOYEES: to ensure hourly employees get paid on November 30, review and approve their time in Workday by Tuesday, November 24 at 11:59pm.

Creating a position

Recruiting differs depending on whether you're hiring for a new or existing role. New roles require creation of a new position, starting with a job description.

New and existing roles

When planning to hire for a role at UBC, be it a faculty, staff or student employee role, you'll need to determine if the position is new or existing and is vacant. If it's an existing role, you can proceed to the recruitment process.

If the position is a new one, you'll need to determine certain details.

Information you'll need:

The position will need to be created in Workday. For Workday resources and help visit the Integrated Service Centre

After the position is created and a position description is written, the job will be sent to UBC's compensation team for classification (required for M&P roles), then to your finance team for budget approval.

Once these steps have been finalized, you can open the position for the recruitment/hiring process.

Writing a job description

Writing a clear and accurate job description for a position is an important first step to recruiting the candidate best suited to your needs.

Job description template

UBC's employee groups explained

The employee group is listed on the job posting, and tells you which union represents the position, or if it is non-unionized. Salary scales and benefits packages are also determined by employee group.


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