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Qualifications

Index » Position Management

Applies to: Recruiters | Advisory Services


General information

Module: Position Management
Page name: Qualifications
Purpose: This tab is used to define the education, work experience, and skills required for the position. If a job standard/benchmark exists, minimum education and work experience will default from there. There is no opportunity to change this information directly on the Job Description/Ad Tab. This information is inserted in the position based on what is constructed on this page.
Primary user: Recruiter
Workflow: If you click the Submit button, faculty positions are sent to Faculty Relation, M&P positions to Human Resources, and BCGEU positions to Okanagan HR. See the button descriptions below for more information.
Used for staff: Yes
Used for faculty: No

Position management

This section lets you view fields that provide information regarding the creation of the position. For more details on the fields, see the Position Information page.

Position information

This section lets you view fields that provide a summary of the position.

Education requirements

Field Auto
Fill
User
Fill
Description
Minimum Education Requirements
(as per Job Standard/Benchmark)
Y   This field is defaulted from the job standard/benchmark, if one exists. If not, this field will be blank.
Additional Educational Preferences   Y The alternate education requirements you are willing to accept from applicants. Both the minimum and additional education requirements will appear on the position automatically based on the information provided on this page. Once you have completed entering information on this page, you can go to the Job Description/Ad Tab to see how it looks.

Work experience requirements

Field Auto
Fill
User
Fill
Description
Years of Work Experience
(as per Job Standard/Benchmark)
Y   This field is defaulted from the job standard/benchmark, if one exists. If not, this field will be blank.
Additional Work Experience Preferences   Y The alternate work experience requirements you are willing to accept from applicants. Both the minimum and additional work requirements will appear on the position automatically based on information provided on this page. Once you have completed entering information on this page, you can go to the Job Description/Ad Tab to see how it looks.

Skills

Field Auto
Fill
User
Fill
Description
Skill Cluster   Y This is where you identify the skill requirements associated with your position. To make skills easier to find, they are grouped into clusters. Click the magnifying icon to look up the appropriate skill cluster. Choose the cluster first, then find the skill within the cluster.
Skill   Y After choosing a skill cluster, this is where you choose a specific skill for your position. Choose as many skills as required. Each skill has a code associated with it. By identifying the skills individually, by code, we can use them later in Career Pathing. The codes will help employees locate jobs with specific skills. If you can’t find a skill that meets your needs, select the “Other” cluster and select “Other” for the skill. Let us know so we can add the missing skill to our inventory.
Adding Skills
After entering your first skill, click the Add Skill hyperlink to add a skill to the position.
Deleting Skills
To remove a skill from a position, click the Delete Skills hyperlink.
Description Y   The description of the position is auto-filled by the system once you have selected a skill code.
Job Description Text   Y The system provides default text for your skill. Since the skills tend to be somewhat generic, you can modify the text to be more specific to suit your needs.

Buttons

Note: The buttons available change depending on your security access or the current status of the position.

Button Description
Save Click this button to save your position without any approval. Note: If the changes you made require approval, you will need to submit the position for approval at a later time.
Submit . . . Depending on which Submit button is available, the appropriate action will be taken. Note: You may see different buttons based on the changes you are making to the position.

 

  • Submit for Dep’t & Central Approval–Position will be submitted for departmental approval first and then central approval, if required.
  • Submit for Central Approval–Position will be submitted for central approval only.
  • Submit for Dep’t Approval–Position will be submitted for departmental approval only.
  • Submit for Optional Central Approval–Position will be submitted for central approval, if desired.
  • Submit for Optional Dep’t Approval–Position will be submitted for departmental approval, if desired.

If any approvals are required, the position will be routed to the department and central approvers as defined in your workflow rules.

Save for Later Click this button if you wish to save the position but are not finished, or don’t want to submit it for approval at this time. You can return later to complete and submit. When you do a save for later, your position will have a draft status.
Cancel/Return Click this button to return to the search list. If you have not saved your position, you will be prompted to make a decision to save or abandon.
Previous Click this button to move to the previous tab.
Next Click this button to move to the next tab.

Other helpful resources

Updated July 2014
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