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Approvals

Index » Position Management

Applies to: Recruiters Advisory Services


General information

Module: Position Management
Page name: Approvals
Purpose: This page is used for the following purposes:

 

  • Allows an approver to enter comments regarding an approval decision after setting the approval status
  • Allows a recruiter to view the approval status and any comments an approver may have entered

If your position is in draft, or if you have not selected the Will you be posting this position? check box on the Position Information Tab, this tab will say “Approvals not required” as no posting will take place.

Primary user: Recruiter and Approver
Workflow: None on this page
Used for staff: Yes
Used for faculty: Yes

Position management

This section lets you view fields that provide information regarding the creation of the position. For more details on the fields, see the Position Information page.

Position information

This section lets you view fields that provide a summary of the position.

Originator comments

Field Auto
Fill
User
Fill
Description
Comments   Y Any comments the approver had.
Name   Y The name of the person who would be best to answer any questions regarding the content of this position.
Position   Y The position of the person who would be best to answer any questions regarding the content of this position.
Phone   Y The phone number of the person who would be best to answer any questions regarding the content of this position.
Email   Y The email of the person who would be best to answer any questions regarding the content of this position.

Buttons

Note: The buttons available change depending on your security access or the current status of the position.

Button Description
Save Click this button to save your position without any approval. Note: If the changes you made require approval, you will need to submit the position for approval at a later time.
Submit . . . Depending on which Submit button is available, the appropriate action will be taken. Note: You may see different buttons based on the changes you are making to the position.

 

  • Submit for Dep’t & Central Approval–Position will be submitted for departmental approval first and then central approval, if required.
  • Submit for Central Approval–Position will be submitted for central approval only.
  • Submit for Dep’t Approval–Position will be submitted for departmental approval only.
  • Submit for Optional Central Approval–Position will be submitted for central approval, if desired.
  • Submit for Optional Dep’t Approval–Position will be submitted for departmental approval, if desired.

If any approvals are required, the position will be routed to the department and central approvers as defined in your workflow rules.

Save for Later Click this button if you wish to save the position but are not finished, or don’t want to submit it for approval at this time. You can return later to complete and submit. When you do a save for later, your position will have a draft status.
Cancel/Return Click this button to return to the search list. If you have not saved your position, you will be prompted to make a decision to save or abandon.
Previous Click this button to move to the previous tab.
Next Click this button to move to the next tab.

Other helpful resources

Updated July 2014
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