|Purpose:||Lists all incumbents attached to a specific position. May be more than 1 if a pool position.|
|Used for staff:||Yes|
|Used for faculty:||Yes|
|Used for students:||Yes|
This section lets you view fields that provide information regarding the creation of the position. For more details on the fields, see the Position Information page.
This section lets you view fields that provide a summary of the position.
|As of Date||Y||Y||This field defaults to today’s date. Only incumbents active as of this date are listed below. If you want to see incumbents attached to this position as of another date, then change the date and click the Refresh button. If no active incumbents were attached to the position as of this data, then no names will show in the incumbent list.|
|Refresh Button||See explanation above for As of Date.|
|Current Head Count||Y||The current head count for employees occupying the position.|
|Out Of||Y||The total number of employees occupying the position out of the total number designated as the Max Head Count (see the Position Information page).|
|EmplID (Employee ID)||Y||The employee ID of the incumbents attached to this position.|
|Empl Rcd Nbr (Employment Record Number)||Y||The employment record number for the incumbent (usually zero). If an incumbent has had multiple jobs at UBC, this number may be higher.|
|Name||Y||The name of any incumbents attached to this position.|
|Compensation Rate||Y||The current salary of any incumbents attached to this position.|
|Job Data||Y||A link to the incumbent‘s hire records. This link works only if you have this security access.|
Note: The buttons available change depending on your security access or the current status of the position.
|Submit . . .||Depending on which Submit button is available, the appropriate action will be taken. Note: You may see different buttons based on the changes you are making to the position.
If any approvals are required, the position will be routed to the department and central approvers as defined in your workflow rules.
|Save for Later||Click this button if you wish to save the position but are not finished, or don’t want to submit it for approval at this time. You can return later to complete and submit. When you do a save for later, your position will have a draft status.|
|Cancel/Return||Click this button to return to the search list. If you have not saved your position, you will be prompted to make a decision to save or abandon.|
|Previous||Click this button to move to the previous tab.|
|Next||Click this button to move to the next tab.|
Other helpful resources
- Phone for assistance: Vancouver campus – HR Service Centre at 604/822-8139
- Phone for assistance: Okanagan campus – Alana Jordan at 250/807-9819