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eRecruit documentation: Vice Provost office

Vice Provost office – Approving job ads and offers

The Vice Provost Office plays a key role at two points in the faculty recruitment process. The first point is when the job ad is created. The second point is when the offer is made.

Approving job ads

  • Once the recruiter has submitted the job ad, it is automatically forwarded to Faculty Relations via workflow.
  • Faculty Relations checks to ensure that the ad meets the requirements for faculty employment and advertisements.
  • When Faculty Relations approves it, it will next be forwarded to the Vice Provost Office, also via workflow.
  • The Vice Provost Office will receive an email identifying that workflow transaction is awaiting approval. A link in the email will take the Vice Provost Office directly to the worklist approval page. Alternately, the Vice Provost Office can sign on to HRMS and navigate to the worklist approval page.
  • The job ad can be approved or pushed back. A comment can be recorded regarding the decision.

For more information, see the eRecruit training materials on Position Management.

Approving offers

  • After a recruiter has completed a faculty offer, it is automatically submitted to the department / faculty approver.
  • After this approval, faculty offers are checked by Faculty Relations and approved by the Vice Provost Office.
  • Recruiters need to ensure they have uploaded all the necessary documentation to support the offer.
  • Faculty Relations will receive an email regarding the offer. A link in the email will take Faculty Relations directly to the worklist approval page. Alternately, they can sign on to HRMS and navigate to the worklist approval page.
  • Faculty Relations will check that all necessary documentation is present.
  • If everything is OK, Faculty Relations will print the offer and supporting documentation, and show it to the Vice Provost Office. They will enter the approval for this offer on behalf of the Vice Provost Office.
  • Once the approval is noted in the system, the recruiter can move the applicant on to the hire process.

For more information, see the eRecruit training materials on Manage Applicants and Openings.

Updated July 2014
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