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MANAGERS / LEADERS OF HOURLY EMPLOYEES: to ensure hourly employees get paid on November 30, review and approve their time in Workday by Tuesday, November 24 at 11:59pm.

Faculty offer letters

Offer letters are required for all faculty positions, whether paid or unpaid, including honorary and visiting appointees.

Offer letters constitute a binding contract between the faculty member and the university, and detail expectations and commitments of both parties. A signed offer letter must be included with every faculty appointment form for every faculty position at UBC.

Offers of reappointment must also be documented. This provides clarification for all parties whether the terms and conditions of the previous appointment continue in the new appointment, or whether there are changes.


Offer letter templates

To assist in preparing offer letters for your newly recruited faculty members or reappointment letters for existing appointees, we have a number of template letters for various ranks.

Note that in accordance with Signing Resolution 14 (pdf), offers of employment to faculty members may only be made by the head of the academic unit. We welcome your feedback on these templates.


Offer letters by position


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