UBC is now live with Workday. Visit the IRP website to login to Workday and access go-live resources. For Workday support contact the Integrated Service Centre.

MANAGERS / LEADERS OF HOURLY EMPLOYEES: to ensure hourly employees get paid on November 30, review and approve their time in Workday by Tuesday, November 24 at 11:59pm.

Recruiting foreign academics

The academic community is an international one, and UBC welcomes new faculty members from around the world.

When a UBC department wishes to hire a foreign academic, who is neither a citizen nor permanent resident of Canada, the university will assist in obtaining a temporary work permit in order for the individual to legally work and receive salary in Canada.

For all foreign academic positions, except for adjunct professors, postdoctoral fellows and visitors, a recruitment process must be followed in accordance with guidelines established by both the University and Employment and Social Development Canada (ESDC)/Service Canada (SC). Please refer to the following sections to find out more:

Work Permit Renewal

Faculty members employed at UBC on a work permit are required to renew their work permits prior to the expiry of their current work permit if their appointment is to continue beyond the expiry of their current work permit.

A system-generated reminder letter is sent to Faculty members four months in advance of the expiry of a work permit date,  reminding them of their work permit expiry date. A copy of this letter is also sent to the faculty member’s department/school. Upon receipt of the reminder, the faculty member must work with their academic unit to arrange the renewal of their work permit. It is important to start this process as early as possible since the process can be lengthy thus delaying the arrival of a work permit which has implications for medical coverage and a faculty member’s ability to travel outside of Canada. The steps involved in renewing a work permit are found below.


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