Interviewing job candidates

The interviewing process can be a partnership with unit administrators and your UBC Human Resources representative, depending on how frequently you recruit.

Interview process

The interviewing process is important to finding the candidate you need to fill a role. Develop your selection criteria, and assign a weight to each question based on the position, to ensure that the process is objective.

  • Create a selection committee of two to three people.
  • Shortlist the candidates you're interested in interviewing.
  • Develop your questions, which should be behavioural-based questions, so that you can gather the best information
  • Call your UBC Human Resources associate if you need help developing your questions, or see Common Behavioural Interview Questions (PDF) for examples.

During the interview

It can be hard to listen actively and take complete notes at the same time. Ensure that one member of your panel is assigned to taking notes during the interview so that you can refer to them when making your final decision.

Prepare the candidate: Interviews are stressful enough for candidates without being faced with surprises. Let the candidate know if you plan to have a panel interview so they are not caught off guard, and inform them ahead of time if there's any testing that will take place. Interviews should usually last about one hour, and testing should not exceed 45 minutes.

At the end of each interview, weigh the candidate against your established criteria, and include any testing and references in the candidate’s final score.

Once you're finished interviewing, testing and reference checking all the candidates, compare the scores of each member of the selection committee to make a final decision.

If there's no suitable candidate, we recommend starting the process again by reposting, rather than trying to force a fit.

Interviewing services (UBC Vancouver)

Sometimes, you may need assistance in interviewing candidates, especially when you are trying to fill a number or roles at once, or you have a large number of applications to consider.

UBC Hiring Solutions offers candidate interviewing services, through video-conferencing, telephone, and in-person services. Contact the Hiring Solutions Talent Acquisition and Engagement Business Manager at 604 822 8115 to learn more about these services. 

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