UBC is now live with Workday. Visit the IRP website to login to Workday and access go-live resources. For Workday support contact the Integrated Service Centre.

MANAGERS / LEADERS OF HOURLY EMPLOYEES: to ensure hourly employees get paid on November 30, review and approve their time in Workday by Tuesday, November 24 at 11:59pm.

Making an offer of employment

Job offers can be done over the phone as well as in writing.  It is recommended that job offers be made in writing. A verbal job offer can be as legally binding as any other type of offer and should be formalized in writing.

Making a job offer

When talking to your prospective employee, be sure to cover the following details with them:

  • That they are legally entitled to work in Canada and that we may need supporting documentation
  • The position/position level and the employee group
  • Their salary
  • The day they will start, and the job's end date, if applicable
  • The probation/orientation period. Check with your UBC Human Resources associate prior to adjusting standard probation periods to determine eligibility
  • Benefits.

If you intend to offer a salary that's at the listed salary range, please call your UBC Human Resources advisor or associate before making the job offer.

Formalizing the offer

Hiring a foreign worker

Foreign workers (those who are not Canadian citizens or permanent residents) require a valid work permit in order to work in Canada. A Canadian work permit is issued by Immigration, Refugees and Citizenship Canada (IRCC).

Typically a valid work permit must include:

  • “UBC” or “Open” as the employer
  • An appropriate occupation
  • Valid start and end dates for the permit that are longer than the appointment

If you are considering hiring a foreign worker, please contact your Human Resources advisor before an offer of employment is made.


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