UBC is now live with Workday. Visit the IRP website to login to Workday and access go-live resources. For Workday support contact the Integrated Service Centre.

MANAGERS / LEADERS OF HOURLY EMPLOYEES: to ensure hourly employees get paid on November 30, review and approve their time in Workday by Tuesday, November 24 at 11:59pm.

Hiring a student employee

Student employees play a key role at UBC. A look at how to hire students, the processes and considerations around hiring, and typical roles filled by student employees.

Recruiting and hiring students

UBC recruits student employees from two different groups. Co-op students work as part of a formal academic program that requires application and certain program requirements. The balance of student employees are selected from eligible graduate and undergraduate students outside the co-op program.

Verbal offer process

Upon confirmation from the department, the Co-op Office will make the verbal offer to the student. Once the student accepts the appointment, the department will need to formalize the contract in a letter and deliver the student appointment form to UBC's payroll department.

Performance reviews

Once hired, the supervisor needs to have performance reviews and discussions with the co-op student to help the student meet their learning objectives and goals.

The co-op coordinator will meet with both the supervisor and co-op student together midway through the appointment to review how things are going and if the student is on-track to meeting those objectives. If any issues and/or concerns arise, the co-op coordinator is the contact person and resource for both students and departments.

Recruiting and hiring process

This section outlines everything from job descriptions to union considerations, salaries, hours of work and the steps in the hiring process.

Benefits, vacation and sick pay

Common types of student appointments


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