Relocation claims deadline is March 13

If your faculty or department needs to submit relocation claims for the fiscal year 2025/26, you have until March 13, 2026. 

To submit a claim, please review the 'Relocation Process: a guide for hiring departments' section on the Relocation information for hiring departments page (CWL required). 

Below is a quick summary of the process for UBC Vancouver and UBC Okanagan relocation claims. 

To submit relocation claims: Vancouver

Faculties/departments will need to submit the request using the accounting journals in Workday. You will need to attach to the journal with the following information: 

• Relocation claim form 
• Copies of receipts/invoices 
• Copies of general ledger details
• Any other relevant supporting documentation.   

If your department or faculty doesn’t have Workday access to submit the claim using the accounting journal, please contact relocation.benefits@ubc.ca.

To submit relocation claims: Okanagan

Faculties/departments will need to send a completed relocation claim form along with copies of receipts/invoices, as well as copies of general ledger details and any other relevant supporting documentation to UBCO Finance (ubco.accountspayable@ubc.ca). They will review and process the reimbursements.

Deadline

The deadline to submit relocation claims for fiscal year 2025/26 is 5 pm on Friday, March 13, 2026.

Questions or comments?

If you have any questions about the relocation policy or services, please contact Joyce Wei, Finance, Relocation and Benefits Analyst, in Human Resources at (604) 822-6865 or relocation.benefits@ubc.ca.