Staff and research associates must submit Professional Development claims for the current fiscal year by February 28.
The current funding year for staff Professional Development (PD) funding is April 1, 2025 to March 31, 2026.
The deadline for staff and research associates to submit PD fund claims is February 28, 2026.
Staff and research associates can submit claims on a first-come, first-served basis until the annual funding pools are exhausted, or by February 28 — whichever comes first. A deadline is in place prior to the end of the fiscal funding year to allow time for administrative review and processing.
This deadline does not apply to staff in the CUPE 2950 and the Non-union Technicians and Research Assistants employee groups as those groups have already exhausted their funding pools for the current funding year.
Professional Development fund claims are entered, reviewed, and approved directly in Workday. To meet UBC Finance fiscal year-end deadlines, please ensure the following:
- If you are staff or a research associate, submit your reimbursement claim in Workday by Saturday, February 28.
- If you are a manager or supervisor, review and approve all claims in Workday by Friday, March 13.
Prior to making a purchase or submitting a claim for reimbursement, review the staff professional development funding page or the research associate professional development funding page for full guidelines.
A new funding year for PD fund claim submissions will begin on April 1, 2026.
Resources
Guides on how to use your PD funds are available on the Integrated Service Center’s Workday Knowledge Base (CWL required).
Key resource guides include:
- View My Professional Development Funds
- Claim Expenses Against My PD Funds
- Transfer PD Funds Reimbursement to my Department
Faculty PD funding
The funding timelines, deadlines and budgetary considerations noted above do not apply to faculty members, other than Research Associates.
For information on faculty PD funds, visit the Faculty Professional Development Funding page.
Questions
For any questions, please contact pd.funds@ubc.ca.
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