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Resignations and notice

Required resignation notices and unused vacation information related to faculty and staff who resign from UBC.

Staff resignations

When a staff member resigns, they are required to give notice of their departure. The length of the notice time varies according to the employment group.

  • CUPE 2950: 10 working days
  • CUPE 116 (Regular employees): One month
  • CUPE 116 (All other employees with more than three months continuous service or more): One week
  • CUPE 2278: 10 working days
  • BCGEU (Child Care): One Month

Management and Professional (M&P): One month

  • Non-Union Technicians: Three weeks
  • Executive Administrative: Three weeks

If your employee gives less notice than required, please contact your HR Associate to discuss your options.

Faculty

Faculty members planning to resign should provide notice well in advance of the intended resignation date. For faculty who are members of the Faculty Association, resignation will take effect on June 30, except upon agreement with the university for another date. 

Resignation should be made in writing to the responsible head, director, dean, associate-provost teaching and learning, or university librarian.

Student employees

Student employees who are represented by CUPE 2278 (with marker or teaching assistant appointments) are required to give notice of 10 working days.

Other types of student employee appointments are governed by the BC Employment Standards Act. If you have questions around a student worker providing notice, please contact your UBC human resources associate

Unused vacation

If a staff has unused accumulated vacation time when they leave UBC, they’ll be paid out for it on their last paycheque.

If they have taken vacation in excess of what they have earned, an amount equivalent to the payment of the unearned vacation will be deducted from their final paycheque.

If you have questions about vacation payout, please contact your HR Associate as soon as you receive the employee's notice.

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