Relocation claims deadline is March 14

If your faculty or department needs to submit relocation claims for the fiscal year 2024/25, you have until March 14, 2025.  

For all the details on how to submit a claim, please review the Relocation information for hiring departments page (CWL required) for all the steps, for both campuses. 

Below is a quick summary of the process for UBC Vancouver and UBC Okanagan relocation claims.   

To submit relocation claims: Vancouver  

Faculties/departments will need to submit the request using the accounting journals in Workday. You will need to attach to the journal with the following information:   

• Relocation claim form
• Copies of receipts/invoices
• Copies of general ledger details
• Any other relevant supporting documentation.    

If your department or faculty doesn’t have Workday access to submit the claim using the accounting journal, please contact relocation.benefits@ubc.ca.  

To submit relocation claims: Okanagan  

Faculties/departments will need to send a completed relocation claim form along with copies of receipts/invoices, as well as copies of general ledger details and any other relevant supporting documentation to UBCO Finance (ubco.accountspayable@ubc.ca). They will review and process the reimbursements.  

Deadline

If your faculty or department needs to submit relocation claims for the fiscal year 2024/25, the deadline is 5 pm — Friday, March 14.

Questions or comments?  

If you have any questions about the relocation policy or services, please contact Joyce Wei, Finance, Relocation and Benefits Analyst, in Human Resources at 604-822-6865 or relocation.benefits@ubc.ca.