Professional development funding

Current funding year

2020-2021 (April 1, 2020 – March 31, 2021)

Status

Open and accepting claims.

Your maximum yearly claim amount

If you're a regular full-time, part-time or sessional with six months of accumulated service, you can claim up to $1,500.

If you are auxiliary staff with one year accumulated service, you can claim up to $750.

Step 1: apply for pre-approval

You can apply up to four months in advance of the professional development activity, contingent on availability of funds. The committee doesn't approve funding requests retroactively.

1. Review the BCGEU Terms of Reference (pdf)
2. Discuss your plans with your manager.
3. Complete the BCGEU SSPD Fund application (pdf) and be sure to attach the supporting documents as described on the form. 
4. Submit your application at least five business days before the next BCGEU SSPD fund committee meeting. The committee meets the second Wednesday of every month.
5. You’ll receive notification of pre-approval or denial via email.

Step 2: apply for reimbursement

1. Once your activity is pre-approved, you’ll be required pay upfront for your eligible professional development activity or arrange to have your department pay on your behalf.
2. Complete the BCGEU PD Expense Claim Form (pdf). Ensure all required documents are attached. 
3. Submit your claim within 14 days of the activity date (as noted on your receipt). Send your claim form by campus mail or in person to:
   Human Resources – BCGEU SSPD Funds
   Attn: BCGEU SSPD Fund Coordinator
   OM1, 1157 Alumni Avenue
   Kelowna, BC V1V 1V7
4. **Emailed claim forms will be accepted until further notice**

The reimbursement process may take 14-21 business days.

Questions related to the BCGEU Okanagan fund? E-mail Jennifer Reid or call 250 807 9839.

UBC, in collaboration with IUOE Local 115, has established a new funding program to support ongoing professional and skills development of IUOE 115 employees at the university.

Current Funding Year

2020-2021 (April 1, 2020 through March 31, 2021) 

Status 

Open and accepting claims. 

Your Maximum yearly claim amount 

The maximum claim amount for eligible staff is $1,000 for the current funding year. This maximum amount is prorated if you work less than 18 hours per week. 

Regardless, of the fiscal or calendar year in which your professional development activities take place, receipts must be submitted within 60 days of purchase. 

Please note that the PD Fund does not cover required professional membership/designations or required training necessary for employees to perform essential core duties. These types of expenses should continue to be paid out of the department's budget. 

Guidelines

UBC Aquatic Centre employees are not eligible for this funding program.

Current funding year

2020-2021 (April 1, 2020, through March 31, 2021)

Status (updated April 1, 2020)

Open and accepting claims. 

Your maximum yearly claim amount

You can claim up to $1,000. This amount is prorated if you work less than 53% part-time hours.

Regardless of the fiscal or calendar year in which your professional development activities take place, receipts must be submitted within 60 days of purchase.

Read the guidelines     

Current funding year

2020-2021 (April 1, 2020 through March 31, 2021)

Status (updated April 1, 2020)

Open and accepting claims.

Your maximum yearly claim amount

You can claim up to $1,400. This amount is prorated if you work less than 50% part-time hours. 

Priority will be provided to displaced employees or those with impending layoffs. Special application procedures apply.

Submit your claim as soon as you’ve paid and have the receipts and required documents, as noted on the claim form. Receipts must be sumbitted within 60 days of purchase. 

Read the guidelines (pdf)    

Current funding year

2020-2021 (April 1, 2020 through March 31, 2021)

Status (updated April 1, 2020)

Open and accepting claims.

Your maximum yearly claim amount

You can claim up to $1,500. This amount is prorated if you work less than 50% part-time hours. Receipts must be provided within 60 days of purchase. 

Read the guidelines   

Current funding year

2020-2021 (April 1, 2020 through March 31, 2021)

Status 

Open and accepting claims.

Your maximum yearly claim amount

You can claim up to $550. This amount is prorated if you work less than 50% part-time hours. Receipts must be provided within 60 days of purchase. 

Read the guidelines     

Current funding year

2020-2021 (April 1, 2020 through March 31, 2021). 

Status (updated April 1, 2020)

The maximum claim amount for eligible staff is $1,000 for the current funding year (this is an increase from the $800 2019-2020 maximum amount). This maximum amount is prorated if you work less then 20 hours per week. 

As of April 1, 2020, you can access funding again regardless of the fiscal or calendar year your professional development activities take place. However, receipts must be submitted within 60 days of purchase to be eligible for reimbursement.

Your maximum yearly claim amount

Staff in the Non-Union Technicians and Research Assistants employment group (TRA) are eligible for up to $800. This amount is prorated if you work less than 50% part-time hours.

The individual claim limit may be adjusted next year in to support equitable access to the funding pool throughout the entire year.

Read the guidelines     

Current funding year

2020-2021 (April 1, 2020 through March 31, 2021)

Status (updated April 1, 2020)

Open and accepting claim submissions for reimbursement.

Your maximum yearly claim amount

You can claim up to $1,500. This amount is prorated if you work less than 50% part-time hours. Receipts must be submitted within 60 days of purchase. 

All Research Associates in paid appointments are eligible to access this funding program. Honorary research associates are not eligible. 

Current funding year

2020-2021 (April 1, 2020 to March 31, 2021)

Status 

Open and accepting claims.

Your maximum yearly claim amount

As of April 1, 2020, the RA PD Fund has trasitioned from a 2-year fudning cycle to a 1-year funding cycle. New administrative guidelines include:

• The one-year funding cycle aligns with the UBC fiscal year April 1, 2020 - March 31, 2021.
• The annual maximum amount per year is $1,000.
• PD expense claims must be submitted to Human Resources within 60 days of PD activity payment date to be eligible for funding (this criteria will go into effect July 1, 2020).

All RAs are eligible as of date of hire with no pro-ration of funding amounts.

• Your professional development activity must occur (or have occurred) while you are actively employed as a research associate at UBC. If you’re submitting a claim for an activity that’s scheduled to occur after your current appointment term end date, you need to include a note from your supervising faculty member confirming your department’s intention to extend your term appointment as a research assistant.

Funding is dependent on the ongoing availability of annual provincial funding. If the overall budget is reached in any particular period, the fund will be closed to submissions until the start of the next funding period.