UBC Faculty Association members can access professional development funds to support career growth at the university.
The funds are to be used for expenses associated with professional activities and not any other purpose.
Examples of eligible expenses for Faculty
- travel and associated expenses related to meetings, conferences, or other similar professional activities;
- registration fees and other expenses for meetings of learned societies, other professional organizations, workshops, seminars, and similar activities;
- membership fees in learned societies and professional organizations;
- fees and subscriptions for journals and books;
- expenses directly associated with teaching responsibilities or current active research or professional programs (including equipment such as computer hardware, software, and audio-visual equipment);
- communication and telecommunication network expenses related to scholarly activities and teaching; and
- equipment that is directly related to current active research.
Examples of ineligible expenses for faculty
- academic student fees
This is not an exhaustive list. If you have an expense that is not clearly covered here, please contact email@example.com for further clarification.
As non-taxable benefits, goods purchased remain the property of the university and must be left with the university upon end of appointment.
Funding details by employee group
Understanding Professional Development entitlement for faculty members
Faculty can claim reimbursement for professional development expenses that enhance the performance, ability, or effectiveness of a member’s work at the University. Refer to the information below regarding your entitlement to financial reimbursement.
How to submit your claim
Submit your PD fund claims directly through Workday. For step by step instructions, as well as general resources and help with Workday, visit the Integrated Service Centre. After logging in with your CWL, you can search the knowledge base for instructions on how to submit a claim. Your manager or supervisor will check your claim as it related to your current role and career growth, and approve directly in Workday.
Your claim will also be reviewed by a PD Fund Expense Partner within 15 business days, however the processing time may take longer if you submit an incomplete claim or if information is missing. You will receive the claim back if the PD Fund Expense Partner requires additional information or if your claim is ineligible for reimbursement.
About your reimbursement
Funding is available on a first-come, first-serve basis. Once your claim is processed you’ll receive confirmation in Workday.
- If you paid out of pocket, you'll be reimbursed by direct bank deposit.
- If you paid with a UBC credit card (card in your name), your expense will be reconciled directly from your PD Funds.
- If your department paid on your behalf, your department will be reimbursed directly by general ledger credit.
PD funds and taxation
The funding provided is not included as taxable income on your T4 slip. This means that you cannot claim the value of any funds received through this program as part of a tuition tax credit or for any other credit on your annual tax return. Please refer to Canada Revenue Agency – Eligible Tuition Fees for more information.
What managers need to know
As a manager or supervisor, you are accountable for reviewing the relevance of your faculty or staff's PD Fund claim as it relates to their current role and career growth.
View more information on the page for managers and administrators.
Other learning activities
For UBC courses or programs eligible under the tuition waiver benefit, maximize your waiver benefit before making a claim from your professional development funds.
Looking for other learning opportunities? Visit the workplace learning page to learn more.
If you have questions about these funds or how to submit claims, please contact Integrated Service Centre.