Staff professional development funding

View this information on the Okanagan BCGEU PD page. 

View this information on the Okanagan BCGEU PD page. 

UBC, in collaboration with IUOE Local 115, has established a funding program to support ongoing professional and skills development of IUOE 115 employees at the university.

Current Funding Year

2022-2023 (April 1, 2022 through March 31, 2023) 

Fund Status 

Deadline for submitting your PD Fund claims in Workday for the current funding year:  Friday March 3, 2023

Do not submit a PD Fund claim in Workday (expense report or request form). PD Fund claims will not be accepted in Workday from March 4 to March 31, 2023. 

Claim submissions can commence again on April 1, 2023, at the start of the new funding year. At that time we will be accepting claims for PD related purchases made within 90 day of you your submission date. 

Your maximum yearly claim amount 

The maximum claim amount for eligible staff is $1,000 for the current funding year. This maximum amount is prorated if you work less than 18 hours per week. 

Receipts must be submitted within 90 days of the original purchase date to qualify for reimbursement. 

Please also note that you cannot split the cost of a PD related expense between two funding years. 

Read the  IUOE 115 PD Fund Guidelines.

Note: UBC Aquatic Centre employees are not eligible for this funding program.

Current funding year

2022-2023 (April 1, 2022 through March 31, 2023) 

Fund Status 

Deadline for submitting your PD Fund claims in Workday for the current funding year:  Friday March 3rd, 2023

Do not submit a PD Fund claim in Workday (expense report or request form). PD Fund claims will not be accepted in Workday from March 4 to March 31, 2023. 

Claim submissions can commence again on April 1, 2023, at the start of the new funding year. At that time we will be accepting claims for PD related purchases made within 90 day of you your submission date. 

Your maximum yearly claim amount

You can claim up to $1,000. This amount is prorated if you work less than 53% part-time hours.

Receipts must be submitted in Workday within 90 days of the original purchase date to qualify for reimbursement. 

Please also note that you cannot split the cost of a PD related expense between two funding years. 

Read the CUPE 116 PD Fund Guidelines. 

Current funding year

2022-2023 (April 1, 2022 through March 31, 2023)

Fund Status 

Deadline for submitting your PD Fund claims in Workday for the current funding year:  Friday March 3rd, 2023

Do not submit a PD Fund claim in Workday (expense report or request form). PD Fund claims will not be accepted in Workday from March 4 to March 31, 2023. 

Claim submissions can commence again on April 1, 2023, at the start of the new funding year. At that time we will be accepting claims for PD related purchases made within 90 day of you your submission date. 

Your maximum yearly claim amount

You can claim up to $1,400. This amount is prorated if you work less than 50% part-time hours. 

Receipts must be submitted within 90 days of the original purchase date qualify for reimbursement. 

Please also note that you cannot split the cost of a PD related expense between two funding years. 

Read the  CUPE 2950 PD Fund Guidelines. 

Current funding year

2022-2023 (April 1, 2022 through March 31, 2023)

Fund Status 

Deadline for submitting your PD Fund claims in Workday for the current funding year:  Friday March 3rd, 2023

Do not submit a PD Fund claim in Workday (expense report or request form). PD Fund claims will not be accepted in Workday from March 4 to March 31, 2023. 

Claim submissions can commence again on April 1, 2023, at the start of the new funding year. At that time we will be accepting claims for PD related purchases made within 90 day of you your submission date. 

Your maximum yearly claim amount

You can claim up to $1,500. This amount is prorated if you work less than 50% part-time hours.

Receipts must be submitted within 90 days of the original purchase date to qualify for reimbursement. 

Please also note that you cannot split the cost of a PD related expense between two funding years. 

Read the Executive Administrative PD Fund Guidelines.   

Current funding year

2022-2023 (April 1, 2022 through March 31, 2023)

Fund Status 

Deadline for submitting your PD Fund claims in Workday for the current funding year:  Friday March 3rd, 2023

Do not submit a PD Fund claim in Workday (expense report or request form). PD Fund claims will not be accepted in Workday from March 4 to March 31, 2023. 

Claim submissions can commence again on April 1, 2023, at the start of the new funding year. At that time we will be accepting claims for PD related purchases made within 90 day of you your submission date. 

Your maximum yearly claim amount

You can claim up to $750 . This amount is prorated if you work less than 50% part-time hours.

Receipts must be submitted within 90 days of the original purchase date to qualify for reimbursement. 

Please also note that you cannot split the cost of a PD related expense between two funding years. 

Read the M&P (AAPS) PD Fund Guidelines. 

Current funding year

2022-2023 (April 1, 2022 through March 31, 2023). 

Fund Status 

Deadline for submitting your PD Fund claims in Workday for the current funding year:  Friday March 3rd, 2023*

*As of March 3, 2023 at 12:30pm the Non-union Technicians and Research Assistants PD Fund has an overall budget balance of approximately, $4,000 available to be claimed by eligible staff.

We now anticipate that this remaining balance will exhaust sometime this afternoon of Friday March 3rd.  Once the balance has exhausted we will no longer accept claims in Workday for this current funding year.  

We will update this webpage with the remaining balance on a daily basis to assist with your claim submission planning. 

If you belong to the Non-union Technicians and Research Assistants employee group and have already submitted a claim in Workday prior to February 27 which has not yet been processed, please note that your claim will be processed and paid out this current funding year provided your submission meets all eligibility criteria.  

If you submit a claim in Workday between February 27 and March 3 there is a possibility that your claim will not be accepted for funding this current funding year due to the anticipated early exhaustion of the overall funding pool. We will be processing claims on a first-come, first-served basis. If we run out of overall funding prior to processing your claim, it will be returned to you in Workday unprocessed.

If we return your claim, please note that you will be able to resubmit it after April 1, 2023 for the upcoming 2023-2024 funding year provided that your expense purchase date is within 90 days of your April submission date.  

Please check this webpage for daily updates on the financial status of this particular PD Fund. 

Your maximum yearly claim amount

You can claim up to $1000. This amount is prorated if you work less than 53% part-time hours.

Receipts must be submitted within 90 days of the original purchase date to qualify for reimbursement. 

Please also note that you cannot split the cost of a PD related expense between two funding years. 

Read the TRA PD Fund Guidelines.

Current funding year

2022-2023 (April 1, 2022 through March 31, 2023)

Fund Status 

Deadline for submitting your PD Fund claims in Workday for the current funding year:  Friday March 3rd, 2023

Do not submit a PD Fund claim in Workday (expense report or request form). PD Fund claims will not be accepted in Workday from March 4 to March 31, 2023. 

Claim submissions can commence again on April 1, 2023, at the start of the new funding year. At that time we will be accepting claims for PD related purchases made within 90 day of you your submission date. 

Your maximum yearly claim amount

You can claim up to $1,500. This amount is prorated if you work less than 50% part-time hours.

Receipts must be submitted within 90 days of the original purchase date to qualify for reimbursement. 

Please also note that you cannot split the cost of a PD related expense between two funding years. 

Guidelines

UBC established a new Professional Development Fund for Service Unit Directors and Excluded Management and Professional staff (excluded from AAPs membership) effective April 1, 2017.

This financial resource is intended to complement staff development initiatives already in place within units or departments and will provide more opportunity for Service Unit Directors and Excluded M&P staff to identify their professional development needs, increase skills, and actively navigate their careers at UBC.

Eligible Staff: You are eligible for this professional development fund if you are excluded from AAPS membership as a Service Unit Director or Excluded Management and Professional staff member ( M&P-Service Unit Director or Excluded M&P job categories in Workday ). This funding is non-transferable. 

Maximum Claim Amount: You will be reimbursed up to a maximum claim amount of $1,500 each funding year (April 1 through March 31) for eligible PD expenses. This maximum amount is pro rated if you work less than 50% full- time.

Once you have reached your individual yearly maximum, you must wait until the next fiscal year to apply for reimbursement for eligible PD activities. You are not able to borrow funds from future years.

If you have an unused individual balance at year-end, it will not roll over into the next fiscal year.

Eligible Expenses: For examples of eligible and ineligible claims, refer to the list for staff above.

Claim submission timeframe: PD Fund claims, including receipts, must be submitted online through Workday within 90 days of the original purchase date (as shown on receipt) to qualify for funding.

After 90 days a receipt is no longer eligible to submit for reimbursement. Please note that a PD Fund claim may be submitted as soon as purchase has been made and can be before the activity start date.

Leave of Absence: You are eligible for funding during a maternity, parental or adoptive leave. Eligibility during other leaves of absence will be considered by Human Resources on a case-by-case basis.

End of Employment: If your employment with the university is ending – either voluntarily or involuntarily – you are not eligible for funding once you have given notice of resignation or received a notice of termination. If you receive notice that your employment will be ending but you are in a period of working notice, you will remain eligible for funding during the notice period.

Fund Administration: The fund is centrally administered by UBC Human Resources at the Vancouver campus. Your PD Fund has a set pool of money for each fiscal year; funding comes from a centrally budgeted source and your use of the PD Funds will not be charged back to your unit or department.

Funding is available on a first-come, first-serve basis: If all of the funding within the PD Fund pool is utilized in any given year, Human Resources will stop processing claims for that fund until the next fiscal year.

Fund usage will be reviewed on an annual basis: The maximum annual claim amount may be adjusted from time to time to ensure an equitable distribution of this pool of money.

Non-taxable reimbursement: The professional development expense reimbursements provided to you through this funding program are not taxed and as such, should not be used towards an educational tax credit on your personal tax return.