Staff professional development funding

Fund status: OPEN

Claims are being accepted in Workday for the 2025-2026 funding year. 

For information on the BCGEU PD fund and the BCGEU Enhanced Education fund, please visit the UBC Okanagan BCGEU PD page.

Fund status: OPEN

Claims are being accepted in Workday for the 2025-2026 funding year. 

Your maximum yearly claim amount 

The maximum claim amount for eligible staff is $1,000 for the current funding year. This maximum amount is prorated if you work less than 18 hours per week. 

Receipts must be submitted within 90 days of the original purchase date to qualify for reimbursement. 

Please also note that you cannot split the cost of a PD related expense between two funding years. 

Read the  IUOE 115 PD Fund Guidelines (PDF). 

Note: UBC Aquatic Centre employees are not eligible for this funding program.

Fund status: OPEN 

Claims are being accepted in Workday for the 2025-2026 funding year. 

Your maximum yearly claim amount

You can claim up to $1,000. This amount is prorated if you work less than 53% part-time hours.

Receipts must be submitted in Workday within 90 days of the original purchase date to qualify for reimbursement. 

Please also note that you cannot split the cost of a PD related expense between two funding years. 

Read the CUPE 116 PD Fund Guidelines. (PDF)

Fund status: OPEN 

Claims are being accepted in Workday for the 2025-2026 funding year. 

Your maximum yearly claim amount

You can claim up to $1,400. This amount is prorated if you work less than 50% part-time hours. 

Receipts must be submitted within 90 days of the original purchase date qualify for reimbursement. 

Please also note that you cannot split the cost of a PD related expense between two funding years. 

Read the CUPE 2950 PD Fund Guidelines (PDF).

Fund status: OPEN

Claims are being accepted in Workday for the 2025-2026 funding year. 

Your maximum yearly claim amount

You can claim up to $1,500. This amount is prorated if you work less than 50% part-time hours.

Receipts must be submitted within 90 days of the original purchase date to qualify for reimbursement. 

Please also note that you cannot split the cost of a PD related expense between two funding years. 

Read the Executive Administrative PD Fund Guidelines (PDF).   

Fund status: OPEN

Claims are being accepted in Workday for the 2025-2026 funding year. 

Your maximum yearly claim amount

You can claim up to $750. This amount is prorated if you work less than 50% part-time hours.

Receipts must be submitted within 90 days of the original purchase date to qualify for reimbursement. 

Please also note that you cannot split the cost of a PD related expense between two funding years. 

Read the M&P (AAPS) PD Fund Guidelines.(PDF) 

Fund status : OPEN

Claims are being accepted in Workday for the 2025-2026 funding year. 

Your maximum yearly claim amount

You can claim up to $1000. This amount is prorated if you work less than 53% part-time hours.

Receipts must be submitted within 90 days of the original purchase date to qualify for reimbursement. 

Please also note that you cannot split the cost of a PD related expense between two funding years. 

Read the TRA PD Fund Guidelines. (PDF) 

Notification: As of April 1, 2024, the TRA PD Fund will no longer fund MCAT exams or associated preparation tests or materials in order to comply with CRA's non-taxable benefit guidelines. 

Fund status: OPEN

Claims are being accepted in Workday for the 2025-2026 funding year. 

Your maximum yearly claim amount

You can claim up to $1,500. This amount is prorated if you work less than 50% part-time hours.

Receipts must be submitted within 90 days of the original purchase date to qualify for reimbursement. 

Please also note that you cannot split the cost of a PD related expense between two funding years. 

Guidelines

UBC established a Professional Development Fund for Service Unit Directors and Excluded Management and Professional staff (excluded from AAPs membership) effective April 1, 2017.

This financial resource is intended to complement staff development initiatives already in place within units or departments and provides more opportunity for Service Unit Directors and Excluded M&P staff to identify their professional development needs, increase role related skills, and actively navigate their careers at UBC.

Eligible Staff: You are eligible for this professional development fund if you are excluded from AAPS membership as a Service Unit Director or Excluded Management and Professional staff member ( M&P-Service Unit Director or Excluded M&P job categories in Workday ). This funding is non-transferable. 

Maximum Claim Amount: You will be reimbursed up to a maximum claim amount of $1,500 each funding year (April 1 through March 31) for eligible PD expenses. This maximum amount is pro rated if you work less than 50% full- time.

Once you have reached your individual yearly maximum, you must wait until the next fiscal year to apply for reimbursement for eligible PD activities. You are not able to borrow funds from future years.

If you have an unused individual balance at year-end, it will not roll over into the next fiscal year.

Eligible Expenses: Expenses submitted for funding must be related to professional development that enhances the knowledge, performance, or career progression of your work at the University.

For examples of eligible and ineligible expenses, refer to the general list of expense items for staff below. 

Claim submission timeframe: PD Fund claims, including receipts, must be submitted online through Workday within 90 days of the original purchase date (as shown on receipt) to qualify for funding.

After 90 days a receipt is no longer eligible to submit for reimbursement. Please note that a PD Fund claim may be submitted as soon as purchase has been made and can be before the activity start date.

Leave of Absence: You are eligible for funding during a maternity, parental or adoptive leave. Eligibility during other leaves of absence will be considered by Human Resources on a case-by-case basis.

End of Employment: If your employment with the university is ending – either voluntarily or involuntarily – you are not eligible for funding once you have given notice of resignation or received a notice of termination. If you receive notice that your employment will be ending but you are in a period of working notice, you will remain eligible for funding during the notice period.

Fund Administration: The fund is centrally administered by UBC Human Resources at the Vancouver campus. Your PD Fund has a set pool of money for each fiscal year; funding comes from a centrally budgeted source and your use of the PD Funds will not be charged back to your unit or department.

Funding is available on a first-come, first-serve basis: If all of the funding within the PD Fund pool is utilized in any given year, Human Resources will stop processing claims for that fund until the next fiscal year.

Fund usage will be reviewed on an annual basis: The maximum annual claim amount may be adjusted from time to time to ensure an equitable distribution of this pool of money.

Non-taxable reimbursement: The professional development expense reimbursements provided to you through this funding program are not taxed and as such, should not be used towards an educational tax credit on your personal tax return.