Important information for summer Work Learn/Work Study supervisors and HR support staff

Important changes to the automated payment of wage subsidies for the UBC Vancouver Work Learn/UBCO Work Study program.

As of May 3, the automated payment in Workday for the subsidy for all Work Learn/Work Study positions will be turned off. Read the full update for details.

Why is the Work Learn Office making this change?

Over the past 5 months, a number of challenges have emerged which are now impacting efficient and accurate process student appointments, maintain the integrity of all Work Learn/Work Study data, and ensure students are appointed into the correct positions in Workday and thus, receive accurate and timely pay/reimbursement for the hours worked, up to the maximum hours that have been funded for your position(s).

What is the impact of this change?

Instead of using an automated Workday process for Work Learn/Work Study payments, the Work Learn office will return to processing manual reimbursements based on hours each student works.  Work Learn will reimburse units using the same timing as used previously, on a quarterly basis/on a monthly basis. 

If you have questions about these changes please direct them to work.learn@ubc.ca (Vancouver) or workstudy.ok@ubc.ca (Kelowna).

The Work Learn Program supports and subsidizes meaningful work experiences on campus that offer the opportunity for all current UBC students to develop their professional skills and learn in a work environment. Learn more about Work Learn.