Best practices for using your tuition waiver benefit

While Summer has only just begun, you and your dependents may already be thinking about using your Tuition Waiver benefit in the Fall and considering UBC courses you would like to register for.

As one of the more unique benefits offered to eligible faculty, staff and their dependents, the Tuition Waiver benefit can be applied to courses taken through UBC. To help you successfully submit your tuition waiver, we have pulled together some of our top tips. 

Eligibility

To start, it is always worthwhile to check your eligibility. Please refer to the Tuition Waiver page for a summary of position eligibility requirements, a summary of eligible courses and steps on submitting a Tuition Waiver.  

You can also watch this short video, where we walk through the key details of the eligibility for the tuition waiver benefit.  

Top tips for Tuition Waivers

1. All credit courses for the same term must be submitted under a single Tuition Waiver. The system will not accept multiple waiver submissions for the same term, and will give you an error message if you attempt to submit a new waiver when a waiver already exists for that term. To add or correct course registration, cancel the existing Tuition Waiver and submit a new one (see instructions below). 
2. Once you have submitted a Tuition Waiver for either yourself or one of your eligible dependents, you will be able to View, Edit or Cancel Tuition Waivers. You will only be able to cancel a waiver for credit courses yourself. To cancel a waiver for a non-credit course (Extended Learning/Sauder Continuing Business Studies), please contact their team directly. You are also able to check your Tuition Waiver balance to see any approved waivers you have used during your Tuition Waiver anniversary year and how many credits/dollar amount you may have remaining. 

3. If you are using the Tuition Waiver towards undergraduate or graduate courses/programs, you (or your dependents) need to be a student first and then you can register for the course(s). You will then be able to Create a Tuition Waiver – Credit Course after an overnight refresh of the Tuition Waiver system. For non-credit courses, you are able to register for the course and Create a Tuition Waiver – Non-Credit Course directly through the Tuition Waiver system. 
4. If you are submitting a Tuition Waiver for one of your dependent children and are not seeing them listed in the Tuition Waiver system, please ensure they are listed as a Dependent under your Benefits in Workday and have an updated Student Status End Date. If your dependent child’s Student Status End Date needs updating, please refer to the instructions to Update Dependent Child's Full-time Student Status or contact the Integrated Service Centre (ISC) for assistance.  

For Additional Information 

If you have questions regarding the processing of a Tuition Waiver or need assistance with submitting, editing or cancelling a Tuition Waiver, please contact the Integrated Service Centre (ISC) for assistance from the Tuition Waiver Desk. 

If you have questions regarding eligibility for you or your dependents based on your position or eligibility to use the Tuition Waiver towards a course or program, please contact the Benefits Team.