Health Spending Account: CUPE 2278 (Teaching Assistants)
If you are eligible for this benefit, the HSA provides you with an annual credit to pay for various health expenses.
Eligibility
You are eligible for the Health Spending Account (HSA) benefit if you are a member of CUPE 2278 and classified as a Senior Teaching Assistant (STA), Graduate Teaching Assistant (GTA - 1&2), and Undergraduate Teaching Assistant (UTA - 1&2). You must have an active appointment with UBC to be enrolled in the HSA plan. Once your appointment is processed in Workday, you are automatically enrolled in the CUPE 2278 HSA plan.
How the HSA benefit works
You will receive a $100 annual credit on September 1 each year if you have an active appointment. If your appointment starts after September 1, you will receive your annual credit on the date of your appointment when you are enrolled in the plan. This benefit is not pro-rated, so even if you are enrolled partway through the year, you are still eligible for the full annual amount of the HSA benefit.
The HSA is a non-taxable benefit and it must be used within a certain time frame. The HSA benefit year is from September 1 to August 31. You cannot carry forward unused portions of the credit from one benefit year to the next. If your active appointment continues into the next benefit year and you have an unused credit amount you cannot carry over the unused amount. To receive the full benefits of your HSA, make sure you submit claims while your appointment is active and before August 31 each year.
When your active appointment ends, your HSA benefit ends.
More details are in the CUPE 2278 Teaching Assistant HSA booklet.
Deadlines for submitting claims
There is a deadline to submit HSA claims. You have 90 days from the end of the calendar year (December 31) to submit an HSA claim for expenses incurred during that year. For example, at the end of December 31, 2024, you have 90 days (until March 31, 2025) to submit claims for 2024. After March 31, 2025, you are no longer able to submit 2024 claims to your HSA.
When your appointment ends, your HSA benefit terminates and you have 90 days to submit eligible claims that were incurred during the benefits year and before your appointment end date.
Here is an example of how the HSA works:
2024/2025
| Activity | Date | Transaction Amount | HSA Balance |
|---|---|---|---|
| Starting Balance | Sep. 1, 2024 | $100 for the period September 1/24 to August 31/25 | $100 |
| Claim #1 | Oct. 1, 2024 | $50 | $50 |
| End of 2024 | Dec. 31, 2024 | You have 90 days from December 31 to submit 2024 claims | $50 |
| Claim #2 | Feb. 1, 2025 | $25 | $25 |
| End of Benefit Year | Aug. 31, 2025 | Remaining unused balance is forfeited | $0 |
| New Benefit Year | Sept. 1, 2025 | $100 for the period September 1/25 to August 31/26 | $100 |
Eligible expenses
What does the HSA cover?
Your HSA benefit can be used for many health care expenses. Examples of some common expenses include:
- insurance premiums for private health or dental care coverage;
- Deductibles or co-payments not covered under an extended health or dental plan that you may be covered under such as your student health plans
- Medical and dental expenses not covered or not fully covered under another plan such as expenses for eyeglasses, eye exams, physiotherapists, etc; and
- physician fees for completing forms/reports.
For a complete list of eligible expenses, refer to the Sun Life HSA List of Eligible Expenses, Canada Revenue List of Common Medical Expenses You Can Claim or visit the Sun Life Members website. This list is subject to any changes that are made to the list of items qualifying as medical expenses under the Income Tax Act (Canada).
What is not covered by the HSA?
Your HSA does not cover the following expenses:
- non-prescription medication,
- fitness club fees,
- home gym equipment, or
- books about health and wellness.
For more information on ineligible expenses, refer to the Canada Revenue List of Common Medical Expenses You Cannot Claim.
HSA claims for dependents
The HSA credit can also be used toward your dependent’s claims as well.
Eligible dependent(s) include your:
- spouse or partner,
- dependent children (age 18 or younger, or age 19 to 24 if in full-time attendance at a school or university), and
- disabled children of any age who are financially dependent on you
The following dependents are also eligible if they are financially dependent on you in accordance with the Canadian Income Tax Act and they reside in Canada:
- dependent children age 25 and over,
- grandchildren,
- parents,
- grandparents,
- brothers and sisters,
- aunts and uncles, and
- nieces and nephews.
When you submit your claim, you are acknowledging that the dependent you are claiming for is financially dependent on you.
How to submit your HSA claim
You can submit HSA claims online, by mobile app or by mail. We’ve outlined the process below. However, before you can submit a claim electronically, you must set up your plan member account with Sun Life.
If your CUPE 2278 TA position has ended and your coverage under the Health Spending Account has ended, you have 90 days from your coverage ending to submit any outstanding claims for reimbursement. Claims submitted after your coverage has ended must be submitted to Sun Life using a paper claim form. Please see instructions below.
Set up your access to the Sun Life member website
After your enrolment has been processed in Workday, you will need to set up an account on the Sun Life member website.
Go to mysunlife.ca once Sun Life receives your enrolment and their system is updated with your enrolment information — this can take up to 5-7 days. Use the "Register" button on the mySunlife.ca website and follow the steps to set up your account. Sun Life administers your Extended Health and Dental plans, by setting up access to your account you can now sign up for direct deposit, submit claims, and view details about your HSA benefit.
For more detailed steps, please see this Sun Life member portal enrolment guide.
Need assistance?
Please review the Sun Life booklet for all the details about the CUPE 2278 Teaching Assistant Health Spending Account.
If you have questions about your UBC benefits, including eligibility, what’s covered, and how to make claims you can contact HR Benefits to speak with a member of the team.
If you need to review or change your benefits in Workday, visit Get Workday Support in the UBC Self Service Portal or contact the ISC.
