Candidate priority and union recall

Prioritizing candidates for interviewing can include taking into consideration union recall and placement candidates.

Recall and placement candidates

Recall and placement candidates are employees who have been laid off from their positions through no fault of their own.

Recall is only available to BCGEU Vancouver, BCGEU Okanagan,  CUPE 116, and CUPE 2950 employees. However, the process for recall is different for each bargaining unit. Placement candidates are CUPE 2950 employees currently in their notice period.

Viewing resumes and prioritizing applications

You can view candidate applications in Workday within the job requisition. There may be a priority in the order you must consider candidates. The day the posting closes, your HR Associate will confirm internal applicant priority for CUPE 116 and 2950 positions via an email to the job requisition Requestor so that you may begin the selection process. 

Please contact your HR Associate if you don't receive a confirmation email by the end of the day your posting closes or if you require further information on prioritizing applications.

Priority order of candidates

It can be exciting – and intimidating – trying to find the best candidate from a pile of applications. Taking it step by step can make the task ahead much more manageable.

Depending on the position, you may have to consider Duty to accommodate, recall (CUPE 116 and 2950 employees only), and placement candidates.

Please review applications as per the priority order indicated below, and note that duty to accommodate, recall and placement candidates must be interviewed. However, with internal and external candidates, you can shortlist and only interview selected candidates – those who are currently in the same level of job, and those who appear to meet the experience, qualifications and skills that you’re looking for.

Priority order for unionized positions

The “Applicant Prioritization Notes” column in Workday job requisitions indicate the priority order of internal to the bargaining unit candidates.

You’ll receive email from a HR Associate advising you of that the prioritization has been completed for all your unionized candidates the day a CUPE 116 or CUPE 2950 posting closes. Once you’ve received this, you’re ready to begin the selection process!

For CUPE 2950 unionized positions, please ensure you or the interviewers review the applicants as follows:

  • Priority 1 – Duty to accommodate
  • Priority 2 – Recall / Placement candidates
  • Priority 3 – Internal applicants, Temporary Employees and Hiring Solutions employees who have accumulated 900 hours
  • Priority 3.5 –Hiring Solutions employees who have completed a total of 66 days accumulated service and Temporary Employees.
  • UBC employees in other employment groups and external applicants.  While all applicants have the same priority, it is encouraged to consider current UBC employees.

For CUPE 116 unionized positions, please ensure you or the interviewers review the applicants as follows:

  • Priority 1 – Duty to accommodate
  • Priority 2 – CUPE 116 candidates from within the applicable department or unit
  • Priority 3 – CUPE 116 candidates from elsewhere within the bargaining unit
  • UBC employees in other employment groups and external applicants. While all applicants have the same priority, it is encouraged to consider current UBC employees.

For non-unionized positions, all applicants will have the same priority.

RSB frequently asked questions

Eligibility

Enrolling

Benefits

Claims

Special Circumstances

 

Advisory committee rules and procedures

The information below details how advisory committees are formed, and the specifics of procedures in which they must operate.

 

Leaving the RSB Plan

You can choose to leave the Retirement & Survivor Benefits (RSB) Program at any time.

Login to Workday

When will my benefits end?

All changes for benefits coverage must be completed in Workday by the 20th of the month to be effective on the first of the following month. For example, if you want a change to be effective April 1, you must complete your change in Workday by March 20 otherwise your change will not start until May 1.

If you leave the RSB Program, you cannot re-enrol at a later date.

In the event of your death

If an RSB member dies, the surviving spouse and children who are already listed as dependents are eligible to continue their coverage if they were enrolled in the Program within 31 days of the member’s death.

The coverage will continue until:

  • the dependent child no longer meets the definition of a dependent on the plan,
  • the surviving spouse re-marries or enters into a new common-law relationship, or
  • the end of the period for which premiums have been paid for the coverage.

Survivors are requested to contact the Retirement Benefits Administrator at 604-822-4580 to make the necessary changes.

Require Assistance?

For Workday resources and help visit the Integrated Service Centreor contact the RSB Administrator at 604-822-4580.

 

Making changes

You may want to make the following changes to your enrolment in the Retirement & Survivor Benefits Program:

  • update your personal information (such as telephone or address changes)
  • change your bank account information
  • add or remove a dependent
  • change your benefits coverage

All updates and changes can be made through your Workday account.

Login to Workday

Deadlines

All changes for banking information or benefits coverage must be completed in Workday by the 20th of the month to be effective on the first of the following month. For example, if you want a change to be effective April 1, you must complete your change in Workday by March 20 otherwise your change will not start until May 1.

Require Assistance?

For Workday resources and help visit the Integrated Service Centre, or contact the RSB Administrator at 604-822-4580.

Enrolling in the RSB Plan

To enroll in the Retirement & Survivor Benefits (RSB) Program you will need to login to your Workday account. You will need to enroll in the RSB Program within 31 days of your employee benefits ending.

Login to Workday

For Workday resources and help visit the Integrated Service Centre.

If you are retiring:

You will receive a Benefits task in your Workday inbox to select your RSB enrolments once your retirement has been processed in the system. You will have 31 days from your retirement date to complete this task.

If you are leaving UBC and over age 55:

You will receive a Workday inbox item to contact the Retiree Partner if you would like to enroll in the RSB Program. If you are eligible, you will have 31 days to enroll from the date you receive the task in your Workday inbox.

After you enrol

Once you have completed your enrolment, you can access your Benefits Statement by going to your Workday account. Your enrolment selections will be sent to the Retiree Partner for review and approval.

When do my benefits begin?

The first day of your retirement benefits is determined by your last working day at UBC. Your retirement benefits must begin immediately after your active benefits expire.

When you leave UBC, your active Extended Health and Dental benefits will end on the last day of the same month, and your retirement benefits will begin the next day. Your Employee and Family Assistance Program (EFAP) coverage will end 3 months after the first of the month following your employment end date or retirement date. For example, if your last day is on November 17, your Extended Health and Dental coverage will end on November 30 and your EFAP coverage will end on February 28. The first day of your Extended Health and Dental retirement benefits will be December 1. The first day of your EFAP retirement benefits will be March 1.

If you are working past your normal retirement date and you are receiving pension benefits, your active benefits will end at the end of the month prior to the date you access your Pension and your retirement benefits will begin the following day. For example, if you access your Pension on July 1st, your active coverage will end June 30th and the first day of your retirement benefits will be July 1st.

 

 

RSB coverage

The Retirement & Survivor Benefits (RSB) Program includes three benefit plans and you can choose to enrol in one or more of these plans. Each plan is described below.

 

 

RSB eligibility

You are eligible for the Retirement & Survivor Benefit (RSB) Program if one of the three scenarios below applies to you:

  • You leave your employment at UBC (for any reason) after you have turned 55 and you currently have Extended Health or Dental benefits through UBC or through a comparable spousal benefits plan.
  • You are the surviving dependent of a UBC employee who has died at any age, and who was covered by a UBC Benefits Plan.
  • You are working beyond your normal retirement date and you are receiving pension benefits. If you are faculty, your normal retirement date is June 30 or December 31 on or after you turn 65; if you are staff, your normal retirement date is the last day of the month you turn 65.

Enrolling in the RSB Program and a second benefit plan

The RSB Program allows for double coverage. This means that if you are covered under your spouse’s benefit plan, you can also be enrolled in the RSB Program if your spouse’s plan allows for double coverage.

Being enrolled in two plans can allow you to coordinate your claims, to a maximum coverage of 100%. For example, if the RSB Program covers 80% of the cost of prescription drugs and your spouse’s plan covers 80%, you can claim the 80% from UBC and then claim the unpaid portion of the prescription cost from the other plan.

Dependent eligibility

Your dependents may be eligible for benefits through the RSB Program. Dependents must meet the same eligibility criteria as required by UBC Benefit Plans for employees.

If you die, your surviving dependents are eligible for coverage under the RSB Program if they decide to enrol in the program and pay the monthly premiums. Their coverage will continue until they would no longer be considered your dependent if you were still alive (definition of a dependent) or until they voluntarily leave the plan.

Comparing plans for current and retired employees

The Extended Health and Dental benefits offered through the UBC Retirement & Survivor Benefit (RSB) Program are different from those offered through your UBC Benefit Plans as an employee.

The table below shows some of the high-level differences between coverage under an active plan (that is, the plan for current UBC faculty and staff) and the RSB Program. Unless otherwise noted, the maximums stated are per person amounts. Please keep in mind that different employee groups receive different benefits under their active plan, making it difficult to accurately compare every benefit for every group.

Extended Health Plan

What the Plan ProvidesCoverage under UBC Benefit PlanCoverage under the RSB Program
Benefit year deductible (January 1 – December 31)

$25 per single or couple/family

 

(except CUPE 2950)

$1,000 per single or couple/family
Lifetime maximum$2,000,000 per person$200,000 per person
Travel (medical emergency coverage)365 days per trip90 days per trip
Vision careYes, but amount of coverage differs with each employee groupNo
Hearing aidsYesNo, except for dependent children
Foot orthotic insertsYesNo
Registered/licensed psychologists$3,000 per benefit year$100 per benefit year
Physiotherapists or massage therapists combined$1,000 per benefit year$250 per benefit year
Licensed speech therapists, acupuncturists, chiropractors, naturopaths, homeopaths, podiatrists or chiropodists

Combined maximum of $600 per benefit year

 

($500 for CUPE 2950)

$100 per benefit year for each of the following: licensed speech therapists, acupuncturists, podiatrists or chiropodists.

 

Combined maximum of $200 per benefit year for chiropractors or naturopaths.

No coverage for homeopaths.

Dental Plan

What the Plan ProvidesCoverage under UBC Benefit PlanCoverage under the RSB Program
Benefit year maximum reimbursement (January 1 – December 31)None (except for CUPE 116 who have a benefit year maximum of $3,000 for all preventive, basic and major restorative procedures combined)$1,500 per person for all services
Basic dental procedures reimbursement100%70%
Major dental procedures reimbursement70%50%
Orthodontic procedures reimbursement65% (with a lifetime maximum of $3,000)No

To learn more about your current active benefits, please visit our benefits plan pages.

Monthly premium rates for RSB

You are responsible for paying the monthly premium rates for the Retirement & Survivors Benefits (RSB) Program.

 

The table below shows the monthly cost for Extended Health, Dental and the Employee and Family Assistance Program as of January 1, 2026.

If you choose to enrol in Extended Health, you must ensure that you are also covered under a provincial health plan (such as MSP) as well.

These rates are reviewed annually and may change on January 1st of each year. Changes to premiums are calculated based on past claim costs and to account for ongoing inflation.

Rates as of Jan. 1, 2026SingleCoupleFamily
Extended Health*$104.58$209.16$209.16
Dental*$66.20$132.40$196.68
Employee & Family Assistance Program$4.00$4.00$4.00

*Members living in Ontario or Quebec are subject to provincial Retail Sales Tax (RST) on Extended Health and Dental premiums (8% ON, 9% QC).

Medical Services Plan

The Medical Services Plan (MSP) is the BC provincial government’s medical insurance plan and is administered by Health Insurance BC. All eligible BC residents and their dependents must enrol in MSP, which pays for the medically required services of physicians and surgeons, hospital services, as well as dental and oral surgery when it is medically required to be performed in a hospital.

As previously announced by the BC Ministry of Health, BC residents will no longer be charged monthly MSP premiums. For this reason, UBC will no longer administer a group MSP plan for those enrolled in the RSB Program effective January 1, 2020.

The MSP program administered by Health Insurance BC (HIBC) will continue to provide provincially insured health care benefits for eligible BC residents.

You must notify HIBC directly if you:

  • Change your address;
  • Update your personal information, or information for other individuals on your account (including name, date of birth, or gender);
  • Add and/or remove a spouse (including common-law partner) or child(ren); and/or
  • Update your status in Canada (e.g.: obtain a new work permit, study permit, or confirmation of permanent residence).
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