Enrolling in the RSB Plan

To enroll in the Retirement & Survivor Benefits (RSB) Program you will need to login to your Workday account. You will need to enroll in the RSB Program within 31 days of your employee benefits ending.

Login to Workday

For Workday resources and help visit the Integrated Service Centre.

If you are retiring:

You will receive a Benefits task in your Workday inbox to select your RSB enrolments once your retirement has been processed in the system. You will have 31 days from your retirement date to complete this task.

If you are leaving UBC and over age 55:

You will receive a Workday inbox item to contact the Retiree Partner if you would like to enroll in the RSB Program. If you are eligible, you will have 31 days to enroll from the date you receive the task in your Workday inbox.

After you enrol

Once you have completed your enrolment, you can access your Benefits Statement by going to your Workday account. Your enrolment selections will be sent to the Retiree Partner for review and approval.

When do my benefits begin?

The first day of your retirement benefits is determined by your last working day at UBC. Your retirement benefits must begin immediately after your active benefits expire.

When you leave UBC, your active Extended Health and Dental benefits will end on the last day of the same month, and your retirement benefits will begin the next day. Your Employee and Family Assistance Program (EFAP) coverage will end 3 months after the first of the month following your employment end date or retirement date. For example, if your last day is on November 17, your Extended Health and Dental coverage will end on November 30 and your EFAP coverage will end on February 28. The first day of your Extended Health and Dental retirement benefits will be December 1. The first day of your EFAP retirement benefits will be March 1.

If you are working past your normal retirement date and you are receiving pension benefits, your active benefits will end at the end of the month prior to the date you access your Pension and your retirement benefits will begin the following day. For example, if you access your Pension on July 1st, your active coverage will end June 30th and the first day of your retirement benefits will be July 1st.

 

 

RSB coverage

The Retirement & Survivor Benefits (RSB) Program includes three benefit plans and you can choose to enrol in one or more of these plans. Each plan is described below.

 

 

RSB eligibility

You are eligible for the Retirement & Survivor Benefit (RSB) Program if one of the three scenarios below applies to you:

  • You leave your employment at UBC (for any reason) after you have turned 55 and you currently have Extended Health or Dental benefits through UBC or through a comparable spousal benefits plan.
  • You are the surviving dependent of a UBC employee who has died at any age, and who was covered by a UBC Benefits Plan.
  • You are working beyond your normal retirement date and you are receiving pension benefits. If you are faculty, your normal retirement date is June 30 or December 31 on or after you turn 65; if you are staff, your normal retirement date is the last day of the month you turn 65.

Enrolling in the RSB Program and a second benefit plan

The RSB Program allows for double coverage. This means that if you are covered under your spouse’s benefit plan, you can also be enrolled in the RSB Program if your spouse’s plan allows for double coverage.

Being enrolled in two plans can allow you to coordinate your claims, to a maximum coverage of 100%. For example, if the RSB Program covers 80% of the cost of prescription drugs and your spouse’s plan covers 80%, you can claim the 80% from UBC and then claim the unpaid portion of the prescription cost from the other plan.

Dependent eligibility

Your dependents may be eligible for benefits through the RSB Program. Dependents must meet the same eligibility criteria as required by UBC Benefit Plans for employees.

If you die, your surviving dependents are eligible for coverage under the RSB Program if they decide to enrol in the program and pay the monthly premiums. Their coverage will continue until they would no longer be considered your dependent if you were still alive (definition of a dependent) or until they voluntarily leave the plan.

Comparing plans for current and retired employees

The Extended Health and Dental benefits offered through the UBC Retirement & Survivor Benefit (RSB) Program are different from those offered through your UBC Benefit Plans as an employee.

The table below shows some of the high-level differences between coverage under an active plan (that is, the plan for current UBC faculty and staff) and the RSB Program. Unless otherwise noted, the maximums stated are per person amounts. Please keep in mind that different employee groups receive different benefits under their active plan, making it difficult to accurately compare every benefit for every group.

Extended Health Plan

What the Plan ProvidesCoverage under UBC Benefit PlanCoverage under the RSB Program
Benefit year deductible (January 1 – December 31)

$25 per single or couple/family

 

(except CUPE 2950)

$1,000 per single or couple/family
Lifetime maximum$2,000,000 per person$200,000 per person
Travel (medical emergency coverage)365 days per trip90 days per trip
Vision careYes, but amount of coverage differs with each employee groupNo
Hearing aidsYesNo, except for dependent children
Foot orthotic insertsYesNo
Registered/licensed psychologists$3,000 per benefit year$100 per benefit year
Physiotherapists or massage therapists combined$1,000 per benefit year$250 per benefit year
Licensed speech therapists, acupuncturists, chiropractors, naturopaths, homeopaths, podiatrists or chiropodists

Combined maximum of $600 per benefit year

 

($500 for CUPE 2950)

$100 per benefit year for each of the following: licensed speech therapists, acupuncturists, podiatrists or chiropodists.

 

Combined maximum of $200 per benefit year for chiropractors or naturopaths.

No coverage for homeopaths.

Dental Plan

What the Plan ProvidesCoverage under UBC Benefit PlanCoverage under the RSB Program
Benefit year maximum reimbursement (January 1 – December 31)None (except for CUPE 116 who have a benefit year maximum of $3,000 for all preventive, basic and major restorative procedures combined)$1,500 per person for all services
Basic dental procedures reimbursement100%70%
Major dental procedures reimbursement70%50%
Orthodontic procedures reimbursement65% (with a lifetime maximum of $3,000)No

To learn more about your current active benefits, please visit our benefits plan pages.

Monthly premium rates for RSB

You are responsible for paying the monthly premium rates for the Retirement & Survivors Benefits (RSB) Program.

 

The table below shows the monthly cost for Extended Health, Dental and the Employee and Family Assistance Program as of January 1, 2026.

If you choose to enrol in Extended Health, you must ensure that you are also covered under a provincial health plan (such as MSP) as well.

These rates are reviewed annually and may change on January 1st of each year. Changes to premiums are calculated based on past claim costs and to account for ongoing inflation.

Rates as of Jan. 1, 2026SingleCoupleFamily
Extended Health*$104.58$209.16$209.16
Dental*$66.20$132.40$196.68
Employee & Family Assistance Program$4.00$4.00$4.00

*Members living in Ontario or Quebec are subject to provincial Retail Sales Tax (RST) on Extended Health and Dental premiums (8% ON, 9% QC).

Medical Services Plan

The Medical Services Plan (MSP) is the BC provincial government’s medical insurance plan and is administered by Health Insurance BC. All eligible BC residents and their dependents must enrol in MSP, which pays for the medically required services of physicians and surgeons, hospital services, as well as dental and oral surgery when it is medically required to be performed in a hospital.

As previously announced by the BC Ministry of Health, BC residents will no longer be charged monthly MSP premiums. For this reason, UBC will no longer administer a group MSP plan for those enrolled in the RSB Program effective January 1, 2020.

The MSP program administered by Health Insurance BC (HIBC) will continue to provide provincially insured health care benefits for eligible BC residents.

You must notify HIBC directly if you:

  • Change your address;
  • Update your personal information, or information for other individuals on your account (including name, date of birth, or gender);
  • Add and/or remove a spouse (including common-law partner) or child(ren); and/or
  • Update your status in Canada (e.g.: obtain a new work permit, study permit, or confirmation of permanent residence).

Steps in faculty recruitment

Selection committees can use this guide to assist in recruiting, interviewing, and selecting the best candidate for tenure and tenure-track faculty positions.

Getting it right on recruitment

Follow these guidelines to ensure a selection process that's bias-free, that complies with federal government regulations on hiring foreign academics, and which avoids potential complaints about human rights and privacy violations.

Before you start recruiting

Taking a look at your immediate and future needs and establishing effective criteria for candidate selection are vital to the recruitment process

Preparing the advertisement

UBC has specific guidelines around recruiting ads, including the need for inclusive language and transparency around hiring criteria.

 

Placing the advertisement

There are rules and considerations around how and where to place recruiting ads.

Selection committee requirements

Selection committees should be diverse and keenly aware of their roles.

Screening and interviewing candidates

Evaluate each application against established criteria,  and prior to interviewing shortlisted candidates, develop a set of questions based on job-related criteria.

Identifying the successful candidate

The appointment process

 

Making an RSB claim

This section describes how to submit a claim and be reimbursed for expenses associated with your Retirement & Survivor Benefits Program.

To submit an Extended Health or Dental claim online

Filing your claims online via mysunlife.ca or the my Sun Life mobile app is the most efficient way to process your claim, and in most cases, you will receive payment sooner. Please keep your original receipts for 12 months after submitting your claim in case you are audited.

The Sun Life mobile app includes a photo submission feature for uploading receipts and doctor’s referrals if required and the reason why more claims can be submitted over the app versus mysunlife.ca.

The following claims can be submitted online:

Expensemysunlife.caSun Life mobile app
Prescription drugsYY
Paramedical services:  
  • Acupuncturist
  • Chiropodist
  • Chiropractor
  • Massage therapist*
  • Naturopath
  • Physiotherapist
  • Podiatrist
  • Psychologist*
  • Speech therapist
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Medical equipment/supplies and services:  
  • Nurse
  • Ambulance
  • Diabetic Supplies
  • Medical Equipment and Supplies
  • Hearing Aid and Supplies
  • Hospitalization
  • Laboratory/Diagnostic Services
  • Custom-made Orthopaedic Shoes
  • Prosthesis


Y
Y
Y
Y
Y
Y
Y
Y

Y
Y
Y
Y
Y
Y
Y
Y
Y
Dental**YY

*Your first claim for massage and/or psychological services cannot be submitted online because a doctor’s note must accompany the claim. Submit the first claim by using Sun Life’s mobile app (you can submit the note with their photo submission feature) or by paper. A doctor’s referral is required every 12 months.

** With the exception of claims for bridges, crowns, dentures, dental accidents and all preauthorizations.

To submit an Extended Health or Dental claim online:

  • Login to mysunlife.ca or my Sun Life mobile app using your Access ID. If you don’t have an Access ID, click on “Register now” at mysunlife.ca or contact Sun Life at 1-800-361-6212 to sign up.
  • Select “my claims”.
  • Select the particular e-claim you wish to submit (for example, prescribed drug e-claim, paramedical e-claim, dental e-claim, etc.).
  • Complete the information requested and submit it online.

To submit an Extended Health or Dental claim by mail

To make a claim for an expense under your Extended Health or Dental plans:

  • Download and print the relevant form from the Sun Life Members Website or from the Forms page.
  • Complete the form.
  • Make a copy of the completed form and your original medical receipts for your medical expenses.
  • Mail the completed form and attached original receipts directly to the nearest Sun Life claims office listed on page 2 of the claim form.

Have your dentist or healthcare provider to submit the claim on your behalf

In some cases, your healthcare provider can submit the claim on your behalf. This includes claims for dental services, as well as for vision care and paramedical services if your provider is registered with Express Scripts Canada.

*While your dentist or healthcare provider may submit the claim on your behalf to Sun Life, reimbursement will occur as follows depending on your dentist/provider:

  • You pay your dentist/provider the full amount of the service and Sun Life will reimburse you for the amount covered by the Extended Health and/or Dental plan.
  • You pay your dentist/provider the amount not covered by the Extended Health and/or Dental plan and Sun Life will reimburse the dentist/provider for the balance.

Use your pay-direct card for prescription drugs

When you purchase prescription drugs from a pharmacy, use your Sun Life pay-direct drug card and the pharmacy will charge you only for the amounts not covered by the plan. When you pay this way, you do not need to submit a claim to Sun Life for reimbursement.

If you don’t have your pay-direct card with you or have not yet received your card from Sun Life after you submit your enrolment forms, pay the full price for your prescription. You can then submit your claim to Sun Life.

Submitting a claim for out-of-province/country emergency medical care

Please see the Claims page for detailed information on how to submit a claim for your out-of-province or out-of-country medical care expenses

BCGEU Okanagan, CUPE 116, CUPE 2278, CUPE 2950, executive administrative, farm workers and IUOE 115

This section describes the tuition waiver benefit available to members of the following employee groups:

  • BCGEU Okanagan
  • CUPE 116
  • CUPE 2278 – English Language Instructors (CUPE 2278 Teaching Assistants are not eligible for this benefit)
  • CUPE 2950
  • Executive Administrative, Farm Workers
  • IUOE 115

Please read the eligibility requirements that apply to your employee group.

If you are a member of one of these employee groups, you are eligible for a Tuition Waiver in each 12-month period as follows:

Am I eligible for the tuition waiver?

This section describes the eligibility criteria for each of the following employee groups: BCGEU Okanagan, CUPE 116, CUPE 2278 – English Language Instructors (CUPE 2278 Teaching Assistants are not eligible for this benefit), CUPE 2950, Executive Administrative, Farm Workers and IUOE 115.

You must meet the eligibility criteria for your employee group to qualify for the Tuition Waiver.

If you are enrolling in a credit course, you must also meet UBC’s student admission requirements. Contact Enrolment Services at the Vancouver or Okanagan campus to confirm that you meet these requirements.

You can take UBC Extended Learning courses as well as Sauder School of Business Continuing Business Studies approved non-credit courses. These courses may be taken by employees who do not have academic prerequisites. This benefit will only cover the tuition fees.

When am I not eligible for the tuition waiver?

You are not eligible for the Tuition Waiver if the start date of your course is:

  • after your termination date,
  • before your qualifying period is complete,
  • during a period in which you have been laid off,
  • during an unpaid leave, or
  • during a medical leave without pay. However, if you are receiving benefit payments through the Disability Benefit Plan, you are eligible for the Tuition Waiver while you are receiving DBP benefits.

You are eligible for the Tuition Waiver during a paid leave, such as a maternity/parental leave.

What courses are covered?

Eligible courses include:

  • UBC undergraduate-level courses numbered 100-199, 200-299, 300-399 and 400-499
  • UBC undergraduate-level courses and programs with specialized fees (Medicine, Pharmaceutical Sciences, Law and Dentistry)
  • UBC Extended Learning and Sauder School of Business Continuing Business Studies approved non-credit courses, including non-credit courses required for completion of certificate program (non-cohort certificate program)

Tuition waiver anniversary date

The start of your 12-month tuition year begins on your Tuition Waiver anniversary date. This is the date of the first course or program that you apply your Tuition Waiver towards.

If your first course is an undergraduate course: Your Tuition Waiver anniversary date is the first day of the term in which the course/program falls. For example, if your first course covered by the Tuition Waiver begins on September 5, with the term beginning on September 1, your Tuition Waiver anniversary date is September 1 of each year. This means that you have from September 1 of one year to August 31 of the following year to register in and begin your courses, up to the annual maximum.

If your first course/program is a non-credit course/program: Your Tuition Waiver anniversary date is the first day of the course/program. For example, if the first course you take starts on November 22, your Tuition Waiver anniversary date is November 22 of each year. This means that you have from November 22 of one year to November 21 of the following year to register in and begin your courses, up to the annual maximum.

How much am I eligible for?

Your annual maximum will renew each year on your Tuition Waiver anniversary date. Your annual maximum renews each year on the anniversary of your Tuition Waiver. Unused amounts do not carry over to the following year.

If you start your anniversary year taking:Your annual maximumComments
undergraduate credit course$2,431.68

12 undergraduate credits at $202.64 per credit

 

The amount will be higher for undergraduate credit courses and programs with specialized fees (Medicine, Law, Dentistry and Pharmaceutical Sciences)

non-credit course$2,431.68dollar equivalent of 12 undergraduate credits

The amounts in the table above apply to domestic students (effective May 1, 2025). International students are charged international tuition fees and as of May 1, 2017 these fees are covered under by the Tuition Waiver. Refer to the current UBC Academic Calendar for international tuition fees.

What costs are not covered by the tuition waiver?

The Tuition Waiver does not cover the following:

  • Any non-refundable deposit for undergraduate courses that are paid before registration.
  • Application and student fees.
  • Tuition fees covered by funding that is not repayable, such as scholarships and prizes, sponsorship by a third party, bursaries and grants.
  • International undergraduate tuition fees incurred prior to May 1, 2017. However, you can apply for tuition waivers up to the domestic undergraduate or graduate tuition amount for these courses/programs.
  • Graduate credit courses and programs.
  • UBC Extended Learning or Sauder School of Business Continuing Business Studies cohort certificate programs (a cohort certificate program is taken as a single program, as opposed to a non-cohort certificate program that is taken course by course).
  • Administration fees for certificate programs offered by UBC Extended Learning.
  • Courses and programs that are not UBC undergraduate or graduate credit courses.
  • Non-credit courses and programs that are not UBC Extended Learning.
  • Sauder School of Business courses and programs, including but not limited to Executive Education, Summer Programs, Real Estate, Business Families, Ch’nook, Aboriginal Business, Diploma in Accounting and Diploma in Marketing and Sales. (Exceptions include Sauder School Continuing Business Studies approved courses and programs that were previously offered by UBC Extended Learning).
  • UBC MOOC courses offered by edX.
  • Courses offered by other institutions (including the Open University).
  • Botanical Gardens or UBC Recreation courses, listed in the UBC Extended Learning calendar.
  • UBC-sponsored courses through Human Resources.

Paying student fees and opting out of the Student Health Plan

Student fees are not covered by the Tuition Waiver. You must pay these student fees.

As a registered student taking UBC credit courses, you are automatically enrolled in and charged for the UBC AMS/GSS Health Plan (UBC Vancouver) or the UBCSUO Student Health Plan (UBC Okanagan). You can opt out of the respective Student Health Plan if you are covered by another benefit plan, such as the UBC Extended Health and Dental Plan.

Learn how to opt out of the Student Health Plan.

Can my spouse or child use this benefit?

Some or all of your 12 undergraduate course credits can be transferred to your spouse or children, as long as they qualify as eligible dependents. The Tuition Waiver cannot be transferred to your eligible dependents for non-credit courses.

You can transfer the Tuition Waiver to your legal spouse, common-law spouse or partner of the same sex. At any one time, only one person may be claimed as your spouse or partner.

You can also transfer the Tuition Waiver to your dependent child if they are:

  • unmarried,
  • under the age of 25, and
  • in full-time attendance at UBC, and
  • substantially dependent on you for financial support at the start of the session to which the Tuition Waiver applies.

Auxiliary employees who are eligible for the Tuition Waiver benefit may be eligible to transfer the Waiver to an eligible spouse or child provided they have worked 960 hours in the most recent semi-annual benefits review and have not been laid off nor terminated their employment.

How and when do I apply?

You will need a valid UBC student number to enrol for courses.

You should submit the Tuition Waiver application before tuition payments are normally due. If you submit your Tuition Waiver application after the tuition payment deadline, you will be charged late fees and/or interest that will not be covered by the Tuition Waiver.

Please remember that the non-refundable deposit you must pay before registration is not covered by the Tuition Waiver.

The application process depends on whether you are enrolling in:

  • an undergraduate or graduate credit course or graduate program, or
  • a UBC Extended Learning or an approved Sauder School of Business Continuing Business Studies non-credit course or certificate program.

To register in an undergraduate or graduate credit course:

  • Register for the course(s) that you (or your spouse or dependent child) wish to apply your Tuition Waiver against. Once registered, do not pay for the course.
  • Apply for the Tuition Waiver online through your Workday account. For step-by-step instructions for applying for the Tuition Waiver search the Knowledge Base or contact the Integrated Service Centre.
  • Any fees not covered by the Tuition Waiver must be paid by the deadline specified in the UBC Academic Calendar.

To register in a UBC Extended Learning or approved Sauder School of Business Continuing Business Studies non-credit course or program:

  • To register for a non-credit course, complete a Tuition Waiver through your Workday account at least one day prior to the course start date. For step-by-step instructions for applying for the Tuition Waiver search the Knowledge Base or contact the Integrated Service Centre. You do not need to register separately with Extended Learning or Sauder School of Business or pay in advance. You will need to complete one waiver for each course in each term.
  • Your application will be approved instantly (in most cases) and sent to Extended Learning or Sauder School of Business the following day.
  • Extended Learning or Sauder School of Business will enrol you in the course (space permitting) and will contact you to confirm your enrollment.
  • Any fees not covered by the Tuition Waiver must be paid upon confirmation of enrollment. You are not registered in the course until UBC Extended Learning or Sauder School of Business receives payment in full.
  • If you are wanting to complete a Tuition Waiver for a course on or after the course start date, contact Extended Learning or Sauder School of Business to confirm if you can attend first. Then, create a ticket through the Service Now Self Service Portal to have the waiver created on your behalf. Provide the following information in your ticket:
    • Complete course code
    • Course name and start date
    • Employee number.
  • If you have already paid for a non-credit course, first contact Extended Learning or Sauder School of Business to confirm if a refund can be issued before submiting a tuition waiver for that same course.

To make changes to your submitted application:

Waivers for UBC Extended Learning and Sauder Continuing Business Studies courses cannot be modified through Workday. Once you submit a waiver for a course, UBC Extended Learning registers you in that course. If you wish to cancel a course, please contact UBC Extended Learning and Sauder Continuing Business Studies.

How do I withdraw from a course?

Undergraduate or graduate credit course or graduate program:

If you (or your dependent) withdraw from a course before the deadline to do so without a “W” (withdrawal) standing, you can cancel your waiver online and have your tuition credits reinstated. For step-by-step instructions on cancelling the Tuition Waiver search the Knowledge Base or contact the Integrated Service Centre.

If you withdraw after the deadline, you will not be able to cancel the Tuition Waiver. The Tuition Waiver will be used to pay for the cost of the course and your Tuition Waiver credits will be reduced as if you took the course.

UBC Extended Learning or approved Sauder School of Business Continuing Business Studies non-credit course or program:

If you withdraw from a course or certificate program, please contact UBC Extended Learning or Sauder School of Business to cancel your Tuition Waiver application at least three business days before the start of the course. Extended Learning or Sauder School of Business will then notify Financial Operations – Payroll to cancel the waiver, less any cancellation fees. Please see either the Extended Learning course calendar or Sauder School of Business website for full information on specific refund policies. Extended Learning or Sauder School of Business will also ask that you return the receipt for the course.

Is this a taxable benefit?

Fees for credit courses

If you are taking the course, the Tuition Waiver is a non-taxable benefit. If you have transferred your Tuition Waiver to a dependent, this is considered a taxable benefit for your dependent and UBC Enrolment Services will issue a T4A slip for your dependent at year-end.

If your dependent meets certain criteria, they may be able to exclude the amount from income on their income tax and benefit return.

Fees for non-credit courses

The fees for most non-credit courses that are unrelated to work are a taxable benefit and the amount of tuition will be included in Box 40 of your T4 slip at year-end.

For a non-credit course to be considered non-taxable, your Supervisor must authorize that the course is related to your work. The online system automatically recognizes some non-credit courses to be work-related and non-taxable.

If there is a question as to the taxability of the non-credit course:

  • you will be prompted to enter your Supervisor’s email during the online Tuition Waiver application process and
  • your Supervisor will then receive an email from UBC Financial Services asking for their authorization that the non-credit course is related to your work (i.e., non-taxable). Your non-credit course will be considered taxable until your Supervisor provides authorization to UBC Financial Services.

If your non-credit course is unrelated to work, you do not need to provide your Supervisor’s email and the tuition will be considered a taxable benefit.

All credit courses are non-taxable, so your Supervisor does not need to provide authorization.

Questions?

If you have general questions about tuition waivers or your eligibility, please contact UBC Benefits. If you have submitted a tuition waiver application, and have questions about the processing, please contact the Integrated Service Centre.

Administrative executive, management & professional, and non-union technicians and research assistants

This section describes the professional development benefits available to members of the following employee groups:

  • Administrative Executive
  • Management & Professional
  • Non-Union Technicians and Research Assistants

Please read the eligibility requirements that apply to your employee group.

If you are a member of one of these employee groups, you are eligible for a Tuition Waiver in each 12-month period as follows:

  • 12 credits of UBC undergraduate courses (transferable to your eligible dependent spouse or child); or
  • 12 credits of UBC graduate courses (non-transferable to your dependent spouse or child); or
  • UBC graduate program fees (up to the normal program fee; non-transferable to your dependent spouse or child); or
  • UBC Extended Learning and approved Sauder School of Business Continuing Business Studies non-credit courses and certificate programs (the dollar equivalent of 12 undergraduate credits; non-transferable to your dependent spouse or child).

Tuition waivers

The Tuition Waiver covers the cost of tuition for up to 12 credits of undergraduate courses, 12 credits of graduate courses or graduate program fees (up to the normal program fee) over a 12-month period, provided that a fee-paying student is not displaced. This benefit covers tuition fees only and does not cover any other fees that may be associated with the course. You can also use the dollar-equivalent of 12 undergraduate credits to waive the tuition of UBC Extended Learning courses, Sauder School of Business Continuing Business Studies approved non-credit courses and certificate programs.

Tuition Waivers can be used at UBC’s Vancouver and Okanagan campuses.

BC residents who are citizens or permanent residents of Canada aged 65 and older can register directly with Student Services for courses with full waivers for application, tuition and student fees. In this situation, you do not need to submit a Tuition Waiver.

Am I eligible for the tuition waiver?

This section describes the eligibility criteria for each of the following employee groups: Administrative Executive, Management & Professional and Non-Union Technicians and Research Assistants. You must meet the eligibility criteria for your employee group to qualify for the Tuition Waiver.

If you are enrolling in a credit course, you must also meet UBC’s student admission requirements. Contact Enrolment Services at the Vancouver or Okanagan campus to confirm that you meet these requirements. For admission to graduate-level courses or a graduate program, contact the Faculty of Graduate Studies at the Vancouver or Okanagan campus.

You can take UBC Extended Learning courses as well as Sauder School of Business Continuing Business Studies approved non-credit courses and programs. These courses may be taken by employees who do not have academic prerequisites; however, for certificate programs, please check with UBC Extended Learning or Sauder School of Business Continuing Business Studies about any necessary prerequisites. This benefit will only cover the tuition fees. Administration fees for certificate programs are not covered.

When am I not eligible for the tuition waiver?

You are not eligible for the Tuition Waiver if the start date of your course is:

  • After your termination date,
  • Before your qualifying period is complete,
  • During a period in which you have been laid off,
  • During an unpaid leave, or
  • During a medical leave without pay. However, if you are receiving benefit payments through the Disability Benefit Plan (DBP), you are eligible for the Tuition Waiver while you are receiving DBP benefits.

You are eligible for the Tuition Waiver during a paid leave, such as a maternity/parental leave.

What courses are covered?

You can use the Tuition Waiver for the following:

  • UBC undergraduate-level courses numbered 100-199, 200-299, 300-399 and 400-499
  • UBC undergraduate-level courses and programs with specialized fees (Medicine, Pharmaceutical Sciences, Law and Dentistry)
  • UBC Extended Learning and Sauder School of Business Continuing Business Studies approved non-credit courses and certificate programs
  • UBC graduate-level courses numbered 500-699
  • UBC graduate program fees (up to the normal program fee)

Tuition waiver anniversary date

The start of your 12-month tuition year begins on your Tuition Waiver anniversary date. This is the date of the first course or program that you apply your Tuition Waiver towards.

If your first course is an undergraduate/graduate course: Your Tuition Waiver anniversary date is the first day of the term in which the course/program falls. For example, if your first course covered by the Tuition Waiver begins on September 5, with the term beginning on September 1, your Tuition Waiver anniversary date is September 1 of each year. This means that you have from September 1 of one year to August 31 of the following year to register in and begin your courses, up to the annual maximum.

If your first course/program is a non-credit course/program: Your Tuition Waiver anniversary date is the first day of the course/program. For example, if the first course you take starts on November 22, your Tuition Waiver anniversary date is November 22 of each year. This means that you have from November 22 of one year to November 21 of the following year to register in and begin your courses, up to the annual maximum.

How much am I eligible for?

Your annual maximum will renew each year on your Tuition Waiver anniversary date. Your annual maximum renews each year on the anniversary of your Tuition Waiver. Unused amounts do not carry over to the following year.

If you start your anniversary year taking:Your annual maximumComments
Undergraduate credit course$2,431.68

12 undergraduate credits at $202.64 per credit

The amount will be higher for undergraduate credit courses and programs with specialized fees (Medicine, Law, Dentistry and Pharmaceutical Sciences)

Non-credit course or certificate program$2,431.68Dollar equivalent of 12 undergraduate credits
Graduate credit course$5,728.9212 graduate credits at $477.41 per credit
Full-time doctoral graduate programYears 1, 2 and 3$5,626.02/year, 3 installments/year at $1,875.34 per installment
Years 4, 5 and 6$2,570.28/yearContinuing fee, 3 installments/year at $856.76 per installment
After Year 6$0Tuition Waiver is not available
Full-time masters graduate programYears 1 and 2$5,626.02/year, 3 installments/year at $1,875.34 per installment
Years 3, 4 and 5$2,570.28/yearContinuing fee, 3 installments/year at $856.76 per installment
After Year 5$0Tuition Waiver is not available
Part-time masters graduate programYears 1, 2 and 3$3,215.34/year, 3 installments/year at $1,071.78 per installment
Years 4 and 5$2,570.28/yearContinuing fee, 3 installments/year at $856.76 per installment
After Year 5$0Tuition Waiver is not available

If you use the Tuition Waiver more than once in the same anniversary year and take a different course/program than what you started the year with, your annual maximum will change to reflect the amount associated with the current course/program.

For example, if you begin your year by taking an undergraduate course and then decide to enter a full-time graduate program within the same anniversary year, your annual maximum will change from $2,431.68 to $5,626.02 (the full-time graduate program amount). Similarly, if you begin your year in a full-time graduate program and then decide to take an undergraduate course, your annual maximum would change to $2,431.68, which is the undergraduate credit course amount.

If you begin your year in a graduate program with full-time or part-time fee installments, and then within the same tuition anniversary year enter the program year where continuing fees are assessed, your annual maximum will reduce to the continuing fee. For example, if you started your tuition anniversary year on May 1 in year two of a full-time master’s program and on September 1 you entered year three of the program, your annual maximum would change from $5,626.02 to $2,570.28 (the continuing fee).

Your balance at any point in time is your annual maximum, less any amount you have used during your anniversary year.

The amounts in the table above apply to domestic students (effective May 1, 2025). International students are charged international tuition fees and as of May 1, 2017 these fees are covered under by the Tuition Waiver. Refer to the current UBC Academic Calendar for international tuition fees.

What costs are not covered by the tuition waiver?

The Tuition Waiver does not cover the following:

  • Any non-refundable deposit for undergraduate and graduate credit courses/programs that is paid before registration.
  • Tuition fees covered by funding that is not repayable, such as scholarships and prizes, sponsorship by a third party, bursaries and grants and the Graduate Support Initiative (applies to students registered in a master’s or PhD program).
  • Application and student fees.
  • Undergraduate and graduate international tuition fees incurred prior to May 1, 2017. However, you can apply for tuition waivers up to the domestic undergraduate or graduate tuition amount for these courses/programs.
  • Administration fees for certificate programs offered by UBC Extended Learning.
  • Courses and programs that are not UBC undergraduate or graduate credit courses.
  • Non-credit courses and certificate programs that are not UBC Extended Learning.
  • Sauder School of Business courses and programs, including but not limited to Executive Education, Summer Programs, Real Estate, Business Families, Ch’nook, Aboriginal Business, Diploma in Accounting and Diploma in Marketing and Sales. (Exceptions include Sauder School Continuing Business Studies approved courses and programs that were previously offered by UBC Extended Learning).
  • UBC MOOC courses offered by edX.
  • Courses offered by other institutions (including the Open University).
  • Botanical Gardens or UBC Recreation courses, listed in the UBC Extended Learning calendar.
  • UBC-sponsored courses through Human Resources.
  • Full-time and part-time graduate programs (master’s and doctoral) that have special program fees. However, you can apply for a tuition waiver for up to the normal (full- or part-time) program fee.

Paying student fees and opting out of the Student Health Plan

Student fees are not covered by the Tuition Waiver. You must pay these student fees.

As a registered student taking UBC credit courses, you are automatically enrolled in and charged for the UBC AMS/GSS Health Plan (UBC Vancouver) or the UBCSUO Student Health Plan (UBC Okanagan). You can opt out of the respective Student Health Plan if you are covered by another benefit plan, such as the UBC Extended Health and Dental Plan.

Learn how to opt out of the Student Health Plan.

Can my spouse or child use this benefit?

Some or all of your 12 undergraduate course credits can be transferred to your spouse or children, as long as they qualify as eligible dependents. The Tuition Waiver cannot be transferred to eligible dependents for graduate credit courses, graduate programs, non-credit courses nor certificate programs.

You can transfer the Tuition Waiver to your legal spouse, common-law spouse or partner of the same sex. At any one time, only one person may be claimed as your spouse or partner.

You can also transfer the Tuition Waiver to your dependent child if they are:

  • Unmarried,
  • Under the age of 25,
  • In full-time attendance at UBC, and
  • Substantially dependent on you for financial support at the start of the session to which the Tuition Waiver applies.

How and when do I apply?

You will need a valid UBC student number to enrol for courses.

You should submit the Tuition Waiver application before tuition payments are normally due. If you submit your Tuition Waiver application after the tuition payment deadline, you will be charged late fees and/or interest that will not be covered by the Tuition Waiver.

Please remember that the non-refundable deposit you must pay before registration is not covered by the Tuition Waiver.

The application process depends on whether you are enrolling in:

  • An undergraduate or graduate credit course or graduate program, or
  • A UBC Extended Learning or an approved Sauder School of Business Continuing Business Studies non-credit course or certificate program.

To register in an undergraduate or graduate credit course:

  • Register for the course(s) that you (or your spouse or dependent child) wish to apply your Tuition Waiver against. Once registered, do not pay for the course.
  • Apply for the Tuition Waiver online through your Workday account. For step-by-step instructions for applying for the Tuition Waiver search the Knowledge Base or contact the Integrated Service Centre.
  • Any fees not covered by the Tuition Waiver must be paid by the deadline specified in the UBC Academic Calendar.

To register in a UBC Extended Learning or approved Sauder School of Business Continuing Business Studies non-credit course or program:

  • To register for a non-credit course, complete a Tuition Waiver through your Workday account at least one day prior to the course start date. For step-by-step instructions for applying for the Tuition Waiver search the Knowledge Base or contact the Integrated Service Centre. You do not need to register separately with Extended Learning or Sauder School of Business or pay in advance. You will need to complete one waiver for each course in each term.
  • Your application will be approved instantly (in most cases) and sent to Extended Learning or Sauder School of Business the following day.
  • Extended Learning or Sauder School of Business will enrol you in the course (space permitting) and will contact you to confirm your enrollment.
  • Any fees not covered by the Tuition Waiver must be paid upon confirmation of enrollment. You are not registered in the course until UBC Extended Learning or Sauder School of Business receives payment in full.
  • If you are wanting to complete a Tuition Waiver for a course on or after the course start date, contact Extended Learning or Sauder School of Business to confirm if you can attend first. Then, create a ticket through the Service Now Self Service Portal to have the waiver created on your behalf. Provide the following information in your ticket:
    • Complete course code
    • Course name and start date
    • Employee number.
  • If you have already paid for a non-credit course, first contact Extended Learning or Sauder School of Business to confirm if a refund can be issued before submitting a tuition waiver for that same course.

To make changes to your submitted application:

Waivers for UBC Extended Learning and Sauder Continuing Business Studies courses cannot be modified through Workday. Once you submit a waiver for a course, UBC Extended Learning registers you in that course. If you wish to cancel a course, please contact UBC Extended Learning and Sauder Continuing Business Studies.

How do I withdraw from a course?

Undergraduate or graduate credit course or graduate program:

If you (or your dependent) withdraw from a course before the deadline to do so without a “W” (withdrawal) standing, you can cancel your waiver online and have your tuition credits reinstated. For step-by-step instructions on cancelling the Tuition Waiver search the Knowledge Base or contact the Integrated Service Centre.

If you withdraw after the deadline, you will not be able to cancel the Tuition Waiver. The Tuition Waiver will be used to pay for the cost of the course and your Tuition Waiver credits will be reduced as if you took the course.

UBC Extended Learning or approved Sauder School of Business Continuing Business Studies non-credit course or program:

If you withdraw from a course or certificate program, please contact UBC Extended Learning or Sauder School of Business to cancel your Tuition Waiver application at least three business days before the start of the course. Extended Learning or Sauder School of Business will then notify Financial Operations – Payroll to cancel the waiver, less any cancellation fees. Please see either the Extended Learning course calendar or Sauder School of Business website for full information on specific refund policies. Extended Learning or Sauder School of Business will also ask that you return the receipt for the course.

Is this a taxable benefit?

Fees for credit courses

If you are taking the course, the Tuition Waiver is a non-taxable benefit. If you have transferred your Tuition Waiver to a dependent, this is considered a taxable benefit for your dependent and UBC Enrolment Services will issue a T4A slip for your dependent at year-end.

If your dependent meets certain criteria, they may be able to exclude the amount from income on their income tax and benefit return. 

Fees for non-credit courses

The fees for most non-credit courses that are unrelated to work are a taxable benefit and the amount of tuition will be included in Box 40 of your T4 slip at year-end.

For a non-credit course to be considered non-taxable, your Supervisor must authorize that the course is related to your work. The online system automatically recognizes some non-credit courses to be work-related and non-taxable.

If there is a question as to the taxability of the non-credit course:

  • You will be prompted to enter your Supervisor’s email during the online Tuition Waiver application process and
  • Your Supervisor will then receive an email from UBC Financial Services asking for their authorization that the non-credit course is related to your work (i.e., non-taxable). Your non-credit course will be considered taxable until your Supervisor provides authorization to UBC Financial Services.

If your non-credit course is unrelated to work, you do not need to provide your Supervisor’s email and the tuition will be considered a taxable benefit.

All credit courses are non-taxable, so your Supervisor does not need to provide authorization.

Questions?

If you have general questions about tuition waivers or your eligibility, please contact UBC Benefits. If you have submitted a tuition waiver application, and have questions about the processing, please contact the Integrated Service Centre.

Faculty and academic executive

As a member of the Academic Executive or a faculty member in the Faculty Association bargaining unit, librarian or program director in UBC Extended Learning, you are eligible for:

  • a Tuition Waiver at UBC of up to 12 credits of undergraduate courses, 12 credits of graduate courses or graduate program fees in each 12-month period (transferable to your eligible dependent spouse effective September 1, 2023), and
  • a Tuition Waiver at UBC of 120 undergraduate credits per dependent child per lifetime, if you are also a member of the Bargaining Unit Faculty.

Tuition waivers

The Tuition Waiver covers the cost of tuition for up to 12 credits of undergraduate courses, 12 credits of graduate courses or graduate program fees over a 12-month period, provided that a fee-paying student is not displaced. This benefit covers tuition fees only and does not cover any other fees that may be associated with the course.

Tuition Waivers can be used at UBC’s Vancouver and Okanagan campuses.

BC residents who are citizens or permanent residents of Canada aged 65 and older can register directly with Student Services for courses with full waivers for application, tuition and student fees. In this situation, you do not need to submit a Tuition Waiver.

Am I eligible for the tuition waiver?

Your position, type of appointment and length of service determine your eligibility. You must also meet UBC’s student admission requirements. Contact Enrolment Services at the Vancouver or Okanagan campus to confirm that you meet these requirements. If you plan to take a graduate-level course or enrol in a graduate program, contact the Faculty of Graduate Studies at the Vancouver or Okanagan campus.

When am I not eligible for the tuition waiver?

You are not eligible for the Tuition Waiver if the start date of your course is:

  • after your termination date,
  • during an unpaid leave, or
  • during a medical leave without pay. However, if you are receiving benefit payments through the Income Replacement Plan (IRP), you are eligible for the Tuition Waiver while you are receiving IRP benefits.

You are eligible for the Tuition Waiver during a paid leave, such as a sabbatical or maternity/parental leave.

What courses are covered?

You can use the Tuition Waiver for the following:

  • UBC undergraduate-level courses numbered 100-199, 200-299, 300-399 and 400-499
  • UBC undergraduate-level courses and programs with specialized fees (Medicine, Pharmaceutical Sciences, Law and Dentistry)
  • UBC graduate-level courses numbered 500-699
  • UBC graduate program fees up to the normal program fee

If you are uncertain whether a course is eligible for the Tuition Waiver, please contact UBC Benefits.

Tuition waiver anniversary date

The start of your 12-month tuition year begins on your Tuition Waiver anniversary date. This is the date of the first course or program that you apply your Tuition Waiver towards.

Your Tuition Waiver anniversary date is the first day of the term in which the course/program falls. For example, if your first course covered by the Tuition Waiver begins on September 5, with the term beginning on September 1, your Tuition Waiver anniversary date is September 1 of each year. This means that you have from September 1 of one year to August 31 of the following year to register in and begin your courses, up to the annual maximum.

How much am I eligible for?

Your annual maximum will renew each year on your Tuition Waiver anniversary date. Your annual maximum renews each year on the anniversary of your Tuition Waiver. Unused amounts do not carry over to the following year.

If you start your anniversary year taking:

Your annual maximum

 

 

Comments 
undergraduate credit course$2,431.68

12 undergraduate credits at $202.64 per credit

 

The amount will be higher for undergraduate credit courses and programs with specialized fees (Medicine, Law, Dentistry and Pharmaceutical Sciences)

 
graduate credit course$5,728.9212 graduate credits at $477.41 per credit 
full-time doctoral graduate programYears 1, 2 and 3$5,626.02/year3 installments/year at $1,875.34 per installment
Years 4, 5 and 6$2,570.28/yearcontinuing fee, 3 installments/year at $856.76 per installment 
After Year 6$0Tuition Waiver is not available 
full-time masters graduate programYears 1 and 2$5,626.02/year3 installments/year at $1,875.34 per installment
Years 3, 4 and 5$2,570.28/yearcontinuing fee, 3 installments/year at $856.76 per installment 
After Year 5$0Tuition Waiver is not available 
part-time masters graduate programYears 1, 2 and 3$3,215.34/year3 installments/year at $1,071.78 per installment
Years 4 and 5$2,570.28/yearcontinuing fee, 3 installments/year at $856.76 per installment 
After Year 5$0Tuition Waiver is not available 

If you use the Tuition Waiver more than once in the same anniversary year and take a different course/program than what you started the year with, your annual maximum will change to reflect the amount associated with the current course/program.

For example, if you begin your year by taking an undergraduate course and then decide to enter a full-time graduate program within the same anniversary year, your annual maximum will change from $2,431.68 to $5,626.02 (the full-time graduate program amount). Similarly, if you begin your year in a full-time graduate program and then decide to take an undergraduate course, your annual maximum would change to $2,431.68, which is the undergraduate credit course amount.

If you begin your year in a graduate program with full-time or part-time fee installments, and then within the same tuition anniversary year enter the program year where continuing fees are assessed, your annual maximum will reduce to the continuing fee. For example, if you started your tuition anniversary year on May 1 in year two of a full-time master’s program and on September 1 you entered year three of the program, your annual maximum would change from $5,626.02 to $2,570.28 (the continuing fee).

Your balance at any point in time is your annual maximum, less any amount you have used during your anniversary year.

The amounts in the table above apply to domestic students (effective May 1, 2025).  International students are charged international tuition fees and as of May 1, 2017 these fees are covered under by the Tuition Waiver. Refer to the current UBC Academic Calendar for international tuition fees.

What costs are not covered by the tuition waiver?

The Tuition Waiver does not cover the following:

  • Any non-refundable deposit for undergraduate and graduate credit courses/programs that are paid prior to registration.
  • Tuition fees covered by funding that is not repayable, such as scholarships and prizes, sponsorship by a third party, bursaries and grants and the Graduate Support Initiative (applies to students registered in a master’s or PhD program).
  • Application and student fees.
  • Undergraduate and graduate international tuition fees incurred prior to May 1, 2017. However, you can apply for tuition waivers up to the domestic undergraduate or graduate tuition amount for these courses/programs.
  • Non-credit courses and certificate programs offered by UBC Extended Learning.
  • Administration fees for certificate programs offered by UBC Extended Learning.
  • Courses and programs that are not UBC undergraduate or graduate credit courses.
  • Sauder School of Business courses and programs, such as Continuing Business Studies, Executive Education, Summer Programs, Real Estate, Business Families, Ch’nook, Aboriginal Business, Diploma in Accounting and Diploma in Marketing and Sales.
  • UBC MOOC courses offered by edX.
  • Courses offered by other institutions (including the Open University).
  • Botanical Gardens or UBC Recreation courses, listed in the UBC Extended Learning calendar.
  • UBC-sponsored courses through Human Resources.
  • Full-time and part-time graduate programs (master’s and doctoral) that have special program fees. However, you can apply for a tuition waiver for up to the normal (full- or part-time) program fee.

Paying student fees and opting out of the Student Health Plan

Student fees are not covered by the Tuition Waiver. You must pay these student fees.

As a registered student taking UBC credit courses, you are automatically enrolled in and charged for the UBC AMS/GSS Health Plan (UBC Vancouver) or the UBCSUO Student Health Plan (UBC Okanagan). You can opt out of the respective Student Health Plan if you are covered by another benefit plan, such as the UBC Extended Health and Dental Plan.

Learn how to opt out of the Student Health Plan.

Can my spouse or child use this benefit?

Some or all of your 12 undergraduate or graduate course/program credits can be transferred to your spouse, as long as they qualify as an eligible dependent.

You can transfer the Tuition Waiver to your legal spouse, common-law spouse or partner of the same sex. At any one time, only one person may be claimed as your spouse or partner.

Your Tuition Waiver is not transferable to your child, however, UBC has a separate Tuition Waiver for dependent children of Faculty Members.

How and when do I apply?

You will need a valid UBC student number to enrol for courses.

You should submit the Tuition Waiver application before tuition payments are normally due. If you submit your Tuition Waiver application after the tuition payment deadline, you will be charged late fees and/or interest that will not be covered by the Tuition Waiver.

  • Register for the course(s) that you wish to apply your Tuition Waiver against. Once registered, do not pay for the course.
  • Apply for the Tuition Waiver online through your Workday account. For step-by-step instructions for applying for the Tuition Waiver search the Knowledge Base or contact the Integrated Service Centre.
  • Any fees not covered by the Tuition Waiver must be paid by the deadline specified in the UBC Academic Calendar.

After you have applied

  • In most cases, the Tuition Waiver will be approved instantly.
  • The waiver will be sent to Enrolment Services for you the following day.
  • Enrolment Services will process the waiver as payment (you can verify this by logging in to the UBC Student Services Centre). Processing times will vary depending on the time of year.

The procedure and cost for auditing a course is the same as taking a course for credit.

How do I withdraw from a course?

If you withdraw from a course before the deadline to do so without a “W” (withdrawal) standing, you can cancel your waiver online and have your tuition credits reinstated.  Review the step-by-step instructions on cancelling a Tuition Waiver by searching for the job aid through the Knowledge Base.

If you withdraw after the deadline, you will not be able to cancel the Tuition Waiver. The Tuition Waiver will be used to pay for the cost of the course and your Tuition Waiver credits will be reduced as if you took the course.

Is this a taxable benefit?

Fees for credit courses

If you are taking the course, the Tuition Waiver is a non-taxable benefit. If you have transferred your Tuition Waiver to a dependent, this is considered a taxable benefit for your dependent and UBC Enrolment Services will issue a T4A slip for your dependent at year-end.

If your dependent meets certain criteria, they may be able to exclude the amount from income on their income tax and benefit return. 

Questions about the tuition waiver?

If you have general questions about tuition waivers or your eligibility, please contact UBC Benefits. If you have submitted a tuition waiver application, and have questions about the processing, please contact the Integrated Service Centre.

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