Preparing for holiday and calendar year-end deadlines

View helpful reminders and deadlines for managers and administrators to help wrap up the end of the calendar year.

Vacation carryover and sick time 

Managers and HR Administrators, please check 2023 vacation balances and carryover for your teams. View the FAQ: Time Off & Leave of Absence resource in the Workday Knowledge Base for information on viewing and adjusting time off for your teams. 

Enter vacation, sick time, and other absence entries (including corrections) for 2023 no later than Friday, January 5, 2024. Managers must approve by Monday, January 8, 2024.  

View related information on the HR website: 

Early payroll deadline 

The payroll deadline to enter and submit time (both absences and hours worked) for December 12 - 25, 2023, is Wednesday, December 20, 2023. Managers must approve the time submitted by Wednesday, December 20, 2023.   

Payroll will be processed on December 21 for the December 29 pay date. 

Winter leave 

The leave available depends on your employee group. Visit the Winter leave page for more information, and read the UBC Bulletin about Paid leave for staff between Boxing Day and New Year's Day. 

If your employee group is eligible for Winter leave, you don’t need to request time off over the holiday break (December 25, 2023 to January 1, 2024) in Workday.  


If you are going on vacation or will be absent for a period of time, please delegate any important tasks before you leave. For example, Managers may want to delegate approvals for time entry or time off. View the Workday Knowledge Base resource for how to Set Up Delegation 

Additional Workday Knowledge Base resources: 



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