Leaving UBC

From giving notice to your manager to getting paid for unused vacation and filling out an exit survey, there are a few considerations to keep in mind when leaving UBC.

Giving notice: length of time varies by employee group

Before ending your employment, you'll need to let your manager know you're leaving. Here's how much notice you need to give, based on your union or affiliation:

  • CUPE 2950: 10 working days
  • CUPE 116 (Regular employees): One month
  • CUPE 116 (All other employees with three months continuous service or more): One week
  • CUPE 2278: 10 working days
  • BCGEU (Child Care): One month
  • Management and professional: One month
  • Non-union technicians: Three weeks
  • Executive administrative: Three weeks

Unused vacation

If you have unused accumulated vacation when you leave UBC, you'll be paid for it on your last paycheque. For more information, contact your administrator, or review your employee group’s handbook or agreement.

Benefits and pension

Take care of any outstanding benefits claims and familiarize yourself with what happens to your benefits, including life insurance, when you leave the university.

If you leave UBC for any reason after age 55, you may be eligible for retirement and survivor benefits.

Former Employee Access to Workday

Employees who leave UBC after November 1, 2019, can access Workday using their existing CWL and password for 18 months past their termination date to access their pay and tax slips. In some instances, former employees may be able to access other UBC systems (FASMail, Library, Parking, etc.) for up to 9 months from their termination date.  Please talk to your manager prior to leaving UBC if you would like to request this additional access. 

Please remember to update your contact information (email, phone, address) in Workday prior to departing UBC.

Retiring at UBC

Retirement can mean different things to different people and can bring up a variety of emotions. As a transition in the employee life cycle, we understand how important it is that you have the tools to plan your retirement.

Learn more about Retirement at UBC and Visit the UBC Pensions website to learn more about your pension benefits upon retirement.


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