Welcome to Workday updates
Background check request process moving to Workday
The method to request a Sterling background check during the Recruitment or Direct Hire process is moving into Workday in early 2026.
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New notification to alert managers of vacation balances
On December 1, managers who supervise staff will receive a Workday email and notification if their staff have a forecasted vacation balance of 75 hours or more.Please connect with your staff to ensure they use their vacation time and carryover accordingly.
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Accessing Workday? Agree to Acceptable Use terms at login
At UBC, personal information is everywhere and protecting it is a shared responsibility.
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Changes to hiring with student records now in Workday
There is currently a freeze on some student hiring transactions as student data is added
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Staff: Submit your Professional Development Fund claims by March 1
A reminder to staff and research associates to use available professional development (PD) funding.
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January freeze on some student hiring transactions in Workday
If you are hiring – or planning to hire – a student this month (January 2024), please note the upcoming freeze dates on student hiring transactions in Workday.
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Job review end-of-year deadline is Dec 13
Jobs that require compensation review should be submitted through Workday by Wednesday, December 13 to allow sufficient time for review before the holiday closure period.
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Merit increases in progress for 2023 – avoid entering transactions until December 13
An error was made in the HR Network News issue sent out on Friday, November 24, 2023. Please note the correction below.Merit increases in progress for 2023 – avoid entering transactions until December 13
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Deadline for expiring Faculty PD Funds for Sessional Lecturers without continuing status
A notice to Sessional Lecturers without continuing status that Faculty Professional Development (PD) Funds accrued from the August 15, 2018 or October 15, 2018 assessment date will expi
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Non-union Technicians and Research Assistants PD Fund: No further funding available this fiscal year
The annual funding pool for the Non-union Technicians and Research Assistants employee group has exhausted as of November 9 due to a high volume of PD Fund claims submitted by staff belonging to this particular employee group during the first half of the April 1, 2023 to March 31, 2024 funding year.
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