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Important updates to Legislative Sick Leave and Paid Sick Leave

In 2022, UBC added legislative sick leave in response to the update to the BC government’s amendment to the Employment Standards Act. This legislation entitles employees to 5 days of paid sick time off each year. Today, we have a better understanding of how this legislation applies to our various employment groups, many of whom already have sick leave entitlements through their collective agreement, handbook, and other agreements and policies. Although total sick leave entitlements are not changing, staff may see changes in how paid sick leave and legislative sick leave are managed in 2023 in Workday. The changes described below are in progress, and will be completed in Workday by January 15, 2023.

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Government of Canada no longer requires isolation pay for COVID-19 travel entry

Effective October 1, 2022, the Government of Canada removed various requirements for travelers entering Canada. This includes removing the COVID-19 isolation requirements, including the requirement to provide isolation pay. The relevant processes in Workday have been updated to reflect these changes.

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PeopleSoft has been decommissioned

As of October 31, 2022, PeopleSoft HRMS and FMS has been decommissioned.    

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The Workday HR (HCM) and Payroll Enhancements list is now live

The Integrated Service Centre (ISC) recently published its list of planned enhancements for Workday HR (HCM) and Payroll. Enhancements — changes that add new functionality or features, or improve an existing process — are an important part of the continuous improvement of Workday.

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Vacation payout available in Workday for IUOE 115 employees

The ISC recently resolved an issue that was preventing the vacation payout process in Workday being used for IUOE 115 employees. Managers and HR Administrators can now initiate vacation payouts for eligible employees in the IUOE 115 employment group when required.

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2022 merit has been processed

ISC has processed 2022 merit, for the October 15 pay. If costing allocation changes are required as a result of the merit increase, departments should process that change in Workday. If there are questions about the merit that was processed on departments’ behalf, please submit a ticket to the ISC.

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Government-protected Leaves: Start and End Dates in Workday

Payroll is requesting all government-protected leaves (ie: maternity, parental, adoption, and compassionate care leaves) have the First Day of Absence in Workday entered as a Sunday and the Estimated Last Day of Absence to be entered as a Saturday (with the first day back at work as a Sunday).

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PeopleSoft HRMS and FMS platforms decommissioning

It's been almost two years since UBC moved its human resources and finance functions from PeopleSoft to Workday. PeopleSoft is now scheduled to be decommissioned to reduce costs to the university, eliminate security risks, and allow us to focus on newly added systems.

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