Moving companies: options, contacts, and claims

Find out about the designated moving companies that can relocate eligible faculty and senior management, who are moving to UBC.

Under Policy HR6 – Relocation, the University has designated relocation and moving companies that must be used if relocating eligible faculty and senior management wish to have eligible expenses reimbursed by UBC’s Central Relocation Fund, the fund that supports the policy. 

The only exception is if new hires move themselves without the help of a moving company. They can also be reimbursed by the Central Relocation Fund for eligible expenses.

Moving company options

There are three moving vendor options available to eligible relocating faculty members and senior management staff and hiring departments:

Requests for quotes/estimates

You may request quotes/estimates from one or each of the three available moving companies. It is often helpful to request more than one quote to ensure you have the best rate for your move.

If you have any questions about your quote/estimate, please contact your hiring department administrator or the relocation coordinator for your respective moving company.

Contact your department administrator

The terms of relocation assistance are negotiated by the hiring department and the new hire in advance and should be outlined in the offer letter.

We encourage you to contact your department administrator to discuss your options. Every move and relocation is different depending on the circumstances, guidelines and budget set by each department. The administrator in your hiring department will be able to help you navigate the moving company selection process and ensure a smooth experience.

Policy and reimbursement information

Please visit our Policy: Relocation and Travel page for information on Policy HR6 – Relocation, which governs the relocation of faculty members and senior management staff. You will also find eligibility information on the UBC Central Relocation Fund.

For more information

Visit our Relocation Contacts page for full details on who to connect with when it comes to moving and relocation services available.

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