Applicants are assessed on academic merit and strategic importance to faculty and university-wide recruitment and retention priorities through an adjudication process overseen by the Office of the Provost. Department heads, directors, and deans are engaged to review applications and make recommendations to the Office of the Provost. Decision-making authority rests with the Office of the Provost. Decisions are final with no appeals allowed, but unsuccessful applicants may reapply in a subsequent fiscal year.
The PIRL program is highly competitive with finite funding, so not all applications can be approved. Faculty members should speak to their department head, director or dean before applying to understand how their application may be assessed.
It is important to plan ahead. Processing times can vary based on priority, application volume, and funding availability. Priority is currently being given to recruitment applications and retention applications of the highest strategic importance. Once approved, applicants must submit the full set of documents outlined in the PIRL Instruction Booklet at least 4 weeks prior to the closing date to allow sufficient time for loan documentation to be prepared and funds to be released on time.
Recruitment Applications
Department heads, directors, or deans may apply on behalf of prospective or new recruits still in the hiring process through the recruitment application portal. Be prepared to respond to a series of questions and upload documents including a candidate curriculum vitae and recommendation letters from the sponsoring faculty and department or school.
In dual career cases, only one PIRL will be allocated per household and it is awarded solely to the primary hire. A single application is to be submitted for the household and the abovementioned information will be required for each faculty member.
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Retention Applications
Current faculty members who have been in an eligible position for at least one full year can apply through the retention application portal. In spousal cases, both faculty members must apply jointly on a single application as only one PIRL will be allocated per household.
Faculty members are strongly encouraged to speak to their department head, director, or dean before applying to understand how their application may be assessed. Applications are reviewed by the Office of the Provost on a quarterly basis (March, June, September and December).
Be prepared to respond to a series of questions and upload documents including your UBC curriculum vitae, a scholarship statement, and any other information you consider relevant to your application. You will also be required to acknowledge key terms of the PIRL program.
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Contact Housing, Immigration and Relocations Services at employeehousing.help@ubc.ca if you have questions about the PIRL program and application process.
