UBC is now live with Workday. Visit the IRP website to login to Workday and access go-live resources. For Workday support contact the Integrated Service Centre.

MANAGERS / LEADERS OF HOURLY EMPLOYEES: to ensure hourly employees get paid on November 30, review and approve their time in Workday by Tuesday, November 24 at 11:59pm.

Stay at work/Return to work

UBC's Stay at Work/Return to Work program helps employees remain at work or return to work while managing an illness, injury or disability.

Who qualifies for the program

The Stay at Work/Return to Work Program is for UBC Vancouver staff and faculty members who are struggling to meet job demands due to a health condition or disability. They do not have to have missed time from work, and early involvement with the program aims to avoid unnecessary or lengthy absences.

The health condition may be:

  • Temporary
  • Long term
  • Physical injuries or illnesses
  • Psychological injuries or illnesses
  • Chronic
  • Episodic

Participation with the Stay at Work/Return to Work program is optional. The only exceptions are WorkSafeBC claims, or when an individual is returning to work after being on a long-term disability claim and receiving benefit payments through the Income Replacement Plan or Disability Benefit Plan.

How we can help you and your team

As subject matter experts, Return to Work Advisors can help by coordinating safe, effective and sustainable plans. We will gather information from treatment providers and help match people’s abilities with job duties.

Connecting an employee with a Return to Work Advisor as early as possible can help support them through their illness, injury or disability and lead to better outcomes. We are committed to:

  • Advising on health conditions resulting in sick leave and/or requiring workplace accommodations
  • Advising on suitable modified duties
  • Helping staff and faculty navigate benefits and sick leaves
  • Gathering medical information to help us understand limitations, restrictions and recommendations to support the employee in the workplace
  • Sharing information with stakeholders on a need to know basis
  • Referring staff and faculty to funded treatment programs
  • Arranging assessments
  • Coordinating Return to Work Plans, Stay at Work Plans and Workplace Accommodation Plans

Please contact your Return to Work advisor (listed below) to learn more, including referrals to the program and best practices when managing a Stay at Work/Return to Work situation.

When to refer a faculty or staff member to our program

  • Staff/faculty member is at work and struggling to perform job duties due to a health condition
  • Staff/faculty member requests a workplace accommodation due to a health condition
  • Recurring absences or performance issues that may be related to a health condition
  • Prolonged absences lasting more than 5 days
  • Doctor’s note does not provide a clear picture of what is precluding them from work
  • Progression to full return to work or duties is prolonged
  • Doctor’s note and staff/faculty member description of their functional abilities are incongruent
  • When an injury occurred in the workplace and the staff/faculty member has sought medical attention or missed time from work

When in doubt, contact a Return to Work Advisor to discuss whether a referral is suitable.


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