Hybrid work for staff

Learn about the hybrid work program and resources available for staff at UBC.

Whether working on campus or remotely, collectively we make UBC an inspiring place for students to learn, as well as for faculty and staff to research, teach and work.

Hybrid work arrangements must follow the hybrid work program objectives, principles, guidelines and considerations. After reviewing the guidelines as well as the information on this page, staff who are interested in hybrid work are encouraged to speak with their supervisor or manager. Leaders will then consider the arrangements of the individual as well as the team.

Steps for getting started 

If you wish to participate in the program, follow these steps:

  1. Familiarize yourself with the guidelines.
  2. If you wish to request a hybrid work arrangement, have an informed conversation with your supervisor. Review the content on this page. Your conversation should also include:
    • clarity about which days you would like to work remotely,
    • any barriers that may prevent you from performing your duties effectively.
  3. Your manager will decide if a hybrid work arrangement is suitable. Once you have discussed options with your supervisor and come to an understanding, complete a Hybrid Work Agreement in Workday. The agreement ensures that the University is meeting all obligations under WorkSafeBC, and that both you and your supervisor are considering all aspects related to a hybrid work arrangement.

Computer equipment

UBC will provide computer equipment to staff and faculty eligible for hybrid work. Equipment will be for one location only.

Personal equipment can be used but it needs to meet all licensing, security and privacy requirements. This is not recommended as a permanent technology solution as there can be challenges in providing adequate IT support.

Setting up a hybrid work arrangement

The hybrid work program requires an arrangement between you and your supervisor. The arrangement ensures that the university is meeting all obligations under WorkSafeBC, and that both supervisor and employees are considering all aspects related to a hybrid work arrangement.

It is important that you first review the hybrid work guidelines as well as the information on this page before expressing interest to your supervisor or manager. Then have an informed conversation about hybrid work with your supervisor. Your supervisor/manager will decide if a hybrid work arrangement is suitable for you and the team. 

If appropriate, your manager will then encourage you to request a Hybrid Work Arrangement through Workday. As part of this arrangement, you will also be expected to fill out the Work Area Safety Assessment (available from the UBC Safety and Risk Services website) and have this signed by your manager. Under Create Request in Workday, select Hybrid Work Request as the request type. You can also see Create Hybrid Work Request in the Workday Knowledge Base for guidance on how to complete this task.

Supporting hybrid work

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mental health support

Be proactive and take action to support your mental health and resilience.

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Learning resources

Explore specifically created and curated learning about remote work.

Considerations and tips for hybrid working

    Reviewing, changing, or ending a hybrid work arrangement 

    Sometimes hybrid work arrangements will need to be reviewed, change, or come to an end. We recommend reviewing the agreed upon hybrid work arrangements on a regular basis to ensure they are working for all parties.

    Where changes are required, it is preferable for either a supervisor or an employee to provide notice in advance of changing or ending the arrangement. If you wish to increase or decrease your hours of remote work, you will need to first have a conversation with your supervisor and come to an agreement. The Hybrid Work Arrangement in Workday may need to be updated.

    You or your supervisor must provide appropriate notice if either wish to end a hybrid work arrangement. Notice should ideally be at least two weeks to ensure there is enough time to make arrangements for you to be in the workplace on an increased or full-time basis. The notice period can be amended based on mutual agreement and operational considerations.

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