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Faculty honoraria and administrative stipends

Honoraria may be available to faculty members, and administrative stipends may be paid in recognition of formal administrative appointments.

Honoraria and stipends

Honoraria may be available to faculty members with salary for teaching overload, research, or for additional administrative duties.

Administrative stipends are paid in recognition of formal administrative appointments such as a head of a department, director of a school or associate dean in an academic unit.

Teaching overload honoraria

There's no salary scale for overload teaching, and the honorarium would be negotiated between the faculty member and the head of the academic unit.

Research honoraria

Faculty members are allowed to receive research honoraria from third parties, provided they don't succeed 1/6th of their total compensation.

Honoraria from internal sources excluded

Note that honoraria from internal UBC sources – such as from general purpose operating funds (GPO) – is not subject to the 1/6 limit and instead is considered as part of the total compensation from which honoraria from third parties cannot exceed 1/6th of.

Administrative duties honoraria

Faculty members can receive an honorarium for additional administrative duties above and beyond the normal service expectations.

There's no salary scale for additional administrative duties, and the honorarium would be negotiated between the faculty member and the head of the academic unit.

Administrative stipend exception

Where a faculty member is appointed to the rank of head or director of an academic unit or to the rank of associate dean in a faculty, the faculty member receives an administrative stipend.

They're paid in recognition of formal administrative appointments such as a head of a department, director of a school or associate dean in an academic unit. Helpful information about our practice regarding administrative appointments is found in Policy AP5 – Deans/Principals Appointment (pdf, formerly Policy #21) and Policy AP9 – Academic Heads (pdf, formerly Policy #22).

Stipends are paid for the duration of the administrative appointment using a Faculty Appointment Form (doc) for an additional/concurrent appointment with the earnings code “ADM”. There is no salary scale, minimum or maximum for stipends. Stipends are taxable as salary, and attract pension and benefits, as well as CPP, EI, & WCB.

If a faculty member is asked by his or her head of academic unit to take on an administrative role above and beyond what is normally required within their unit, s/he must be paid an honorarium, not a stipend.

Processing honoraria payments

Honoraria can be paid in a lump sum, or spread over a relevant period of time. For unpaid appointments, see the note near the top of this page, and process the payment on a faculty appointment form.

Each request for payment must indicate the reason for the payment and if required, include supporting documentation.

Checking payment limits

Prior to submitting paperwork to UBC's faculty relations administrators,  ensure that the honoraria payments are in accordance with section 4.11 of Policy LR2 and that the faculty member will not exceed his/her limit for the academic year (July 1 to June 30). HRMS Query 604 (HON_AND_HN1_PAID_TO_EE) will provide a summary of honoraria payments and will assist administrators in determining the annual honoraria limit. Attach this to the payment form.

Administrative stipends

Administrative stipends are paid in recognition of formal administrative appointments such as a head of a department, director of a school or associate dean in an academic unit.

Get helpful information in Policy AP5 – Deans/Principals Appointment (formerly Policy #21) and Policy AP9 – Academic Heads (formerly Policy #22).

 

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