Did you know that many of alumni UBC‘s benefits partners also offer discounts and services to UBC faculty and staff? From new car purchases and theatre tickets to meal prep and insurance benefits, there’s something on this list for everyone.

Review the perks available through Alumni UBC

The ARC & BirdCoop Fitness Centres offer over 15,000 sq. ft. of combined workout space. The two facilities are equipped with day lockers, showers, and change facilities so that you can schedule workouts around your workday. The two facilities can be accessed through a single discounted membership for staff and faculty. Memberships also include access to spin and group fitness classes.

Additionally, there are regularly scheduled boot camps, yoga and Pilates, martial arts, and dance programs offered at discounted rates for UBC faculty and staff. 

Visit the UBC Vancouver Recreation page for more information. Please note, you will need to use you CWL to sign to access the faculty and staff discounts. 

Learn more  

UBC departments wishing to offer private or semi-private programs for their employees (including off-site or alternate campus locations) can also book classes at discounted rates by contacting fitness.programs@ubc.ca.

Explore UBC’s spectacular biological collections through exhibits and programs at the Beaty biodiversity museum. More than two million specimens of plants, marine invertebrates, insects, fish, vertebrates, fungi, and fossils showcase the stunning natural history of British Columbia and beyond. The Beaty is also home to the largest blue whale skeleton on display in Canada.  UBC faculty, staff and students can visit for free with their valid UBC Card.

UBC faculty and staff can claim a free Basic Membership, which will give members 10% off up to 2 tickets per Chan Centre-produced event. The free membership will also ensure you get early access to purchase tickets, free ticket exchanges, and more. The Chan Centre for the Performing Arts celebrates homegrown talent alongside global artists — whether they’re musicians, storytellers, or big thinkers. Explore what they have to offer and get inspired! 

Faculty and staff at UBC Vancouver can access on-campus resources in addition to exclusive discounts from our cycling partners. 

• Trial an e-bike program
  • UBC Vancouver (Open till October 31, 2026)
  • UBC Okanagan (Open until August 31, 2026)
• $400 e-bike rebate program (Available till December 31, 2026)
  • UBC Vancouver
  • UBC Okanagan
• Bike-share passes with Mobi
• Options for secure parking

Learn more

Since 1995, the Morris and Helen Belkin Art Gallery has developed a program of collecting significant works by Canadian and international artists and mounts four exhibitions each year together with associated programs and events. Admission is always free.

Experience one of the world’s finest displays of art from Northwest Coast First Nations at the Museum of Anthropology at UBC. Explore more than 9,000 magnificent traditional and contemporary objects from cultures around the world in a spectacular Arthur Erickson-designed building overlooking mountains and sea. Enjoy the extraordinary architectural beauty, provocative programming and exciting exhibitions. MOA also offers the elegant MOA Shop, Café MOA and free daily tours. UBC students, staff and faculty can visit for free with their valid UBC Card.

Across the street from the Beaty Biodiversity Museum, the Pacific Museum of the Earth displays rocks, minerals, fossils, Canada’s only OmniGlobe, and exhibits relating to ocean and atmospheric sciences. Also on display are the skeletons of a Lambeosaur and Elasmosaur – over 80 million years old! Admission to the museum is by donation. Donations can be placed in the donation box, located near the front entry of the Earth and Ocean Science Main Building.

The UBC Aquatic Centre offers UBC staff and faculty discounts for drop-in passes, memberships, locker rentals, adult lessons, a selection of advanced courses and fitness classes. Membership includes access to the public swim times, steam room, sauna and a selection of aquacize classes.  Please show your valid UBC Staff/faculty ID card at the front desk.  We encourage all patrons to visit the UBC Aquatic Centre Drop-in Schedule prior to any visit.

UBC staff and faculty have access to:

• Complimentary access to UBC Botanical Garden and Nitobe Memorial Garden
• Discounted admission to the Greenheart TreeWalk treetop eco-adventure (only $10 + tax)
• Complimentary tickets to Roseline Sturdy Amphitheatre Summer Series performances
• Invitation to the annual holiday Members’ Sale in the Shop in the Garden at the end of each year
• Discounted rates on team building experiences through the Sustainable Communities Field School and select workshops and events
• 5% off facility rental fees

To enhance your visit, explore UBC Botanical Garden’s collection online with the mobile-friendly Garden Explorer tool. Click on “tours” for monthly highlights and specialty tours.

UBC Camps is a leading provider of high quality camps for children ages 3-17. They offer a vast selection of summer camps, including adventure, art and music, enrichment, and sport and recreation programming. UBC staff and faculty receive a 5% discount on summer camps. For more information, visit the UBC Camps website.

Register and receive your 5% discount.

All UBC staff and faculty have access to a range free ergonomics training and opportunity to become a department ergo rep.

Save 5% off food and non-alcoholic beverages at UBC Food Service locations when you pay with your pre-loaded UBC Card. Find out more about the UBC food plan.

At the UBC School of Music you can take in intimate noon-hour guest-artist recitals and chamber music. There are exciting fully-staged operas, extraordinary symphony orchestra, band, and choral concerts. You can also enjoy smaller dynamic ensembles including jazz bands, Early Music, Contemporary Players, Chinese Music, Balinese Gamelan, Korean Drumming, African Dance, and more! Many of UBC School of Music's events are free.

• Large Ensemble concerts at the Chan Centre: $5 discount off the GA ticket price for Large Ensemble (Bands, Choirs, Symphony Orchestra) events for UBC faculty and staff with the online promotional code: UBCSTAFF or with your UBC Card when purchasing tickets in person.
• UBC Opera Ensemble at the UBC Old Auditorium: $5 discount off the ADULT ticket price for UBC faculty and staff for the main staged opera productions with the online promotional code: UBCSTAFF or with your UBC Card when purchasing tickets in person.
• Wednesday Noon Hours concerts at Barnett Hall: $5 discount off the GA ticket price for UBC faculty and staff with the online promotional code: UBCSTAFF

For more information visit music.ubc.ca/events.

The UBC Student Recreation Centre is home to three gym courts and has regular offerings of drop-in sports that are free to staff and faculty with a valid UBC Card. Choose from basketball, volleyball, badminton, and futsal (indoor soccer) which are all available on a weekly schedule.

The UBC Tennis Centre is Vancouver’s only public indoor facility and has 12 indoor courts and one outdoor court. A new facility houses eight of these indoor courts with the outdoor court just west of this building. They also have four courts inside the UBC Tennis Bubble, which offer another great playing option. You can book a court for play or register in one of their programs available for all ages, levels and abilities. UBC Staff and Faculty are eligible for discounts on adult and youth programs, as well as some designated staff-only programs. UBC Students are also eligible for discounts on programs, have designated student-only programs, and discounted court rentals during applicable times. For information on UBC Tennis Centre programs and court rentals, visit www.recreation.ubc.ca/tennis or call 604-822-2505.

UBC staff and faculty receive 2-for-1 admission to UBC Theatre season productions. To access this discount visit theatrefilm.ubc.ca/buy-tickets. Enter the promotional code: FACSTAFFUBC

If you have a full-time monthly paid appointment for 12 months or more, you are eligible for all of the benefits outlined in the table below.

If you have a full-time monthly paid appointment for more than 3 months but less than 12 months, you are eligible for the first three benefits listed in the table:

• Extended Health Plan
• Dental Plan
• Employee and Family Assistance Program

If your full-time monthly paid appointment is extended to a total of 12 months or more, you:

• will automatically be enrolled in the Disability Benefit Plan,
• will automatically be enrolled in Basic Life Insurance, and
• will be automatically enrolled in the Staff Pension Plan when enrolled in the Basic Life Insurance, and
• you will be eligible for Optional Life Insurance and AD&D at this time; however, you must submit a Health Statement with your application, which is subject to approval by the insurer.

If you have a full-time appointment that is less than 3 months, you are not eligible for benefits. You will still need to login to Workday to sign up for payroll.

If you have a part-time monthly paid appointment for 12 months or more and you work at least 18 hours per week, you are eligible for all of the benefits outlined in the table below.

If have a part-time monthly paid appointment of more than 3 months but less than 12 months and you work at least 18 hours per week, you are eligible for the first three benefits listed in the table:

• Extended Health Plan
• Dental Plan
• Employee and Family Assistance Program

If your part-time monthly paid appointment is extended to a total of 12 months or more and you work at least 18 hours per week, you:

• will automatically be enrolled in the Disability Benefit Plan,
• will automatically be enrolled in Basic Life Insurance, and
• will be automatically enrolled in the Staff Pension Plan when enrolled in the Basic Life Insurance, and
• you will be eligible for Optional Life Insurance and AD&D at this time; however, you must submit a Health Statement with your application, which is subject to approval by the insurer.

If you have a part-time, monthly paid appointment and you work less than 18 hours per week (regardless of the length of your appointment), you are not eligible for benefits. You will still need to login to Workday to sign up for payroll.

If you have an hourly paid appointment, you are not eligible for benefits until 3 months after your date of hire. After 3 months, UBC Financial Operations – Payroll will review your hours to see if you are eligible for benefits and, if eligible, send you the benefits enrolment task in Workday. You will still need to login to Workday to complete your payroll forms.

If you have an hourly paid appointment of 12 months or more and you work at least 18 hours per week, you may be eligible for the benefits shown in the table below after you have worked for 3 months.

If you have an hourly paid appointment of more than 3 months but less than 12 months and you work at least 18 hours per week, you may eligible for the first three benefits listed in the table after 3 months of continuous service:

• Extended Health Plan
• Dental Plan
• Employee and Family Assistance Program

If your hourly paid appointment is extended to a total of 12 months or more and you work at least 18 hours per week, you will be:

• automatically enrolled in the Disability Benefit Plan,
• automatically enrolled in Basic Life Insurance, and
• eligible for Optional Life Insurance and AD&D; however, you must submit a Health Statement with your application, which is subject to approval by the insurer.

If you have an hourly paid appointment and you work less than 18 hours per week (regardless of the length of your appointment), you are not eligible for benefits. You will still need to login to Workday to complete your payroll forms.

If you have an hourly paid appointment and receive a higher salary in lieu of benefits, you are not eligible for the benefits below. However, you will still need to login to Workday to complete your payroll forms.

You can participate on a team or as an individual! (not both)

Team Information: 

• A team can have 4-6 people max.
• Every team needs a Captain and a Team Name. Team captains will be responsible for registering the team and submitting weekly team totals.  

Registration for 2024 is now closed. 

You can set a climbing goal by picking a peak from the table below. We suggest you "pick your peak" based on the average number of flights you think you can climb each day or based on your personal fitness goals. 

1 flight of stairs = 3 metres of elevation = 15 steps up (approximately) and/or log your active minutes (3 active minutes = 1 flight of stairs). 

You can count your movement in two ways:

1. Climbing stairs: There are approximately 15 steps in an average flight of stairs. Only count steps going up, not down.

      and/or

2. Active minutes: Count every three minutes of physical activity such as moving as able, yoga,  arm cycling, chair aerobics, rowing , and water exercises as a "flight." 

The recording of flights will begin on Monday, May 6th. One week during the challenge is from Monday to Sunday. 

If you are in a team: send your weekly flight total to your team captain (or update your team's Excel tracking sheet) every Monday so they can submit team totals by Tuesday 5:00 pm PST via a Qualtrics form, which will be sent via email. 

Individual climbers will also submit their totals by Tuesday 5:00 pm PST. 

Team Captains and Individual climbers submit flights climbed totals here. 

UBC Vancouver 

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UBC Okanagan 

Join us for a light stretch led by the Move U crew! Door prizes will be handed out! 

Date: Wednesday, May 22

Time: 12:30 - 12:45 pm\

Location: Top of the stairs by the Library

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Check out these resources:

• Get Active at Home
• @UBCRec Instagram
• UBC Rec YouTube channel

Prizes will be awarded: 

• For participation each week through random draws. Prize winners will be announced in the weekly update emails.
• To the highest individual climber after the challenge
• To the team that has the highest average flights per participant after the challenge

You can use an app or gadget of your choice to track your steps. 

We encourage departments to run the challenge at a time that works for them. Download the Pick your Peak toolkit to learn more.

If you have a full-time monthly paid appointment for 12 months or more, you are eligible for all of the benefits outlined in the table below.

If you have a full-time monthly paid appointment for more than 3 months but less than 12 months, you are eligible for the first three benefits listed in the table:

• Extended Health Plan
• Dental Plan
• Employee and Family Assistance Program

If your full-time monthly paid appointment is extended to a total of 12 months or more, you:

• will automatically be enrolled in the Disability Benefit Plan,
• will automatically be enrolled in Basic Life Insurance, and
• will be automatically enrolled in the Staff Pension Plan when enrolled in the Basic Life Insurance, and
• you will be eligible for Optional Life Insurance and AD&D at this time; however, you must submit a Health Statement with your application, which is subject to approval by the insurer.

If you have a full-time appointment that is less than 3 months, you are not eligible for benefits. You will still need to login to Workday to sign up for payroll.

If you have a part-time monthly paid appointment for 12 months or more and you work at least 20 hours per week, you are eligible for all of the benefits outlined in the table below.

If you have a part-time monthly paid appointment of more than 3 months but less than 12 months and you work at least 20 hours per week, you are eligible for the first three benefits listed in the table:

• Extended Health Plan
• Dental Plan
• Employee and Family Assistance Program

If your part-time monthly paid appointment is extended to a total of 12 months or more and you work at least 20 hours per week, you:

• will automatically be enrolled in the Disability Benefit Plan,
• will automatically be enrolled in Basic Life Insurance, and
• will be automatically enrolled in the Staff Pension Plan when enrolled in the Basic Life Insurance, and
• you will be eligible for Optional Life Insurance and AD&D at this time; however, you must submit a Health Statement with your application, which is subject to approval by the insurer.

If you have a part-time, monthly paid appointment and you work less than 20 hours per week (regardless of the length of your appointment), you are not eligible for benefits. You will still need to login to Workday to sign up for payroll.

If you have an hourly paid appointment, you are not eligible for benefits until 3 months after your date of hire. After 3 months, UBC Financial Operations – Payroll will review your hours to see if you are eligible for benefits and, if eligible, send you the benefits enrolment task in Workday. You will still need to enrol in UBC Benefits Sign-On and complete your payroll forms.

If you have an hourly paid appointment of 12 months or more and you work at least 20 hours per week, you may be eligible for the benefits shown in the table below after you have worked for 3 months.

If you have an hourly paid appointment of more than 3 months but less than 12 months and you work at least 20 hours per week, you may eligible for the first three benefits listed in the table after 3 months of continuous service:

• Extended Health Plan
• Dental Plan
• Employee and Family Assistance Program

If your hourly paid appointment is extended to a total of 12 months or more and you work at least 20 hours per week, you will be:

• automatically enrolled in the Disability Benefit Plan,
• automatically enrolled in Basic Life Insurance, and
• eligible for Optional Life Insurance and AD&D; however, you must submit a Health Statement with your application, which is subject to approval by the insurer.

If you have an hourly paid appointment and you work less than 20 hours per week (regardless of the length of your appointment), you are not eligible for benefits. You will still need to login to Workday to complete your payroll forms.

You are eligible for the following benefits if you are hired as a professor, associate professor, assistant professor, librarian (confirmed/probationary) or program director and you meet the criteria below:

• your appointment is full-time for one year or more,
• your appointment is at least 50% appointment and you meet salary requirements, and
• you are hired before your normal retirement date.

You are eligible for the following benefits if you were hired as a professor, associate professor, assistant professor, librarian or program director and you meet the criteria below:

• you have a full-time appointment for one year or more,
• your appointment is at least 50% appointment and you meet salary requirements, and
• you were hired between your normal retirement date and age 71.

You are part of this group if you are a clinical fellow, clinical faculty, research associate, postdoctoral research and teaching fellow or assistant/associate dean and you do not meet the benefits criteria described above and/or hired at age 71 or over. You are also part of this group is you are a visiting faculty member, or an adjunct professor with salary.

Those who are assigned this package and are receiving salary (as opposed to a fellowship) receive statutory benefits only. These include:

• Employment Insurance
• Canada Pension Plan
• Workers’ Compensation
• statutory leaves

Those who are assigned this package and are receiving a fellowship (as opposed to salary) receive Workers Compensation and are eligible for statutory leaves. However, they are not eligible for Employment Insurance or Canada Pension Plan benefits.

You are eligible for the following benefits if you are hired as a lecturer or you hold an appointment without review such as professor, associate professor, assistant professor, instructor, program director or librarian (part-time and term appointment) and you meet the criteria below:

• your appointment is full-time or part-time for one year or more,
• your appointment is at least 50% appointment and you meet salary requirements, and
• you are hired before your normal retirement date.

You are eligible for the following benefits if you are hired as a lecturer or you hold an appointments without review such as professor, associate professor, assistant professor, program director, librarian or sessional lecturer (with an appointment of four months or more) and you meet the criteria below:

• your appointment is full-time or part-time for one year or more,
• your appointment is at least 50% and you meet salary requirements, and
• you were hired between your normal retirement date and age 71.

You are eligible for the following benefits if you are hired as a lecturer, professor, associate professor, assistant professor, librarian* or a program director and you meet the criteria below:

• hold a full-time or part-time appointment of less than 50% of any duration,
• hold a full-time or part-time appointment greater than 50% but less than one year (Faculty Association members), and/or
• hired at age 71 or over.

Those who are assigned this package will receive the following statutory benefits only:

• Employment Insurance
• Canada Pension Plan
• Worker’s Compensation
• statutory leaves

If you are a part-time librarian with an appointment of less than 50% or less than one-year in length, you will receive 12% extra pay in lieu of benefits and vacation pay.

You are eligible for the following benefits if you are hired as a sessional lecturer (appointment of four months or more) and you meet the criteria below:

• your appointment is full-time or part-time for four months or more,
• your appointment is at least 50% appointment and you meet salary requirements, and
• you are hired before your normal retirement date.

You are eligible for the following benefits if you are hired as a lecturer or you hold an appointments without review such as professor, associate professor, assistant professor, program director, librarian or sessional lecturer (with an appointment of four months or more) and you meet the criteria below:

• your appointment is full-time or part-time for one year or more,
• your appointment is at least 50% and you meet salary requirements, and
• you were hired between your normal retirement date and age 71.

You are eligible for the following benefits if you are a:

• full-time or part-time sessional lecturer with an appointment of less than four months (regardless of % FTE) and hired before age 71, or
• part-time sessional lecturer with an appointment of less than 50% (regardless of length) and hired before age 71. 

You are part of this group if you are a clinical fellow, clinical faculty, research associate, postdoctoral research and teaching fellow or assistant/associate dean and you do not meet the benefits criteria described above and/or hired at age 71 or over. You are also part of this group is you are a visiting faculty member, or an adjunct professor with salary.

Those who are assigned this package and are receiving salary (as opposed to a fellowship) receive statutory benefits only. These include:

• Employment Insurance
• Canada Pension Plan
• Workers’ Compensation
• statutory leaves

Those who are assigned this package and are receiving a fellowship (as opposed to salary) receive Workers Compensation and are eligible for statutory leaves. However, they are not eligible for Employment Insurance or Canada Pension Plan benefits.

You are eligible for the following benefits if you are hired as a research associate, clinical faculty member, or assistant/associate dean in the Faculty of Medicine and you meet the criteria below:

• your appointment is full-time or part-time for one year or more,
• your appointment is at least 50% appointment and you meet minimum salary requirements, and
• you are hired before your normal retirement date.

You are eligible for the following benefits if you are hired as a research associate or clinical faculty or assistant/associate dean in the Faculty of Medicine (must have at least 50% appointment) and you meet the criteria below:

• your appointment is full-time or part-time for one year or more,
• your appointment is at least 50% and you meet salary requirements, and
• you were hired between your normal retirement date and age 71.

You are part of this group if you are a clinical fellow, clinical faculty, research associate, postdoctoral research and teaching fellow or assistant/associate dean and you do not meet the benefits criteria described above and/or hired at age 71 or over. You are also part of this group is you are a visiting faculty member, or an adjunct professor with salary.

Those who are assigned this package and are receiving salary (as opposed to a fellowship) receive statutory benefits only. These include:

• Employment Insurance
• Canada Pension Plan
• Workers’ Compensation
• statutory leaves

Those who are assigned this package and are receiving a fellowship (as opposed to salary) receive Workers Compensation and are eligible for statutory leaves. However, they are not eligible for Employment Insurance or Canada Pension Plan benefits.

You are eligible for the following benefits if you are hired as a postdoctoral research fellow, postdoctoral teaching fellow or clinical fellow or you are a postdoctoral fellow award recipient receiving earnings through UBC and you meet the criteria below:

• your appointment is full-time or part-time for one year or more,
• your appointment is at least 50% and you meet minimum salary requirements, and
• you are hired before your normal retirement date.

You are eligible for the following benefits if you are hired as a postdoctoral research fellow, postdoctoral teaching fellow or clinical fellow or you are a postdoctoral fellow award recipient receiving earnings through UBC and you meet the criteria below:

• your appointment is full-time or part-time for one year or more,
• your appointment is at least 50% and you meet minimum salary requirements, and
• you are hired before your normal retirement date.

You are part of this group if you are a clinical fellow, clinical faculty, research associate, postdoctoral research and teaching fellow or assistant/associate dean and you do not meet the benefits criteria described above and/or hired at age 71 or over. You are also part of this group is you are a visiting professor, visiting assistant professor, visiting associate professor, visiting lecturer, visiting scientist/scholar, or an adjunct professor with salary.

Those who are assigned this package and are receiving salary (as opposed to a fellowship) receive statutory benefits only. These include:

• Employment Insurance
• Canada Pension Plan
• Workers’ Compensation
• statutory leaves

Those who are assigned this package and are receiving a fellowship (as opposed to salary) receive Workers Compensation and are eligible for statutory leaves. However, they are not eligible for Employment Insurance or Canada Pension Plan benefits.

You are eligible for the following benefits if you are hired as a postdoctoral fellow award recipient and you receive funding from a source external to UBC and you meet the criteria below:

• your appointment is full-time or part-time for one year or more,
• your appointment is at least 50% and you meet salary requirements, and
• hired before age 71.

You are eligible for the following benefits if you are hired as a postdoctoral fellow award recipient and you receive funding from a source external to UBC and you meet the criteria below:

• your appointment is full-time or part-time for one year or more,
• your appointment is at least 50% and you meet salary requirements, and
• hired before age 71.

You are a member of this group is you are on an unpaid appointment. You will not receive any benefits. Please ensure your emergency contact information is up to date in Workday.

If you have a full-time monthly paid appointment for 12 months or more, you are eligible for all of the benefits outlined in the table below.

If you have a full-time monthly paid appointment for more than 3 months but less than 12 months, you are eligible for the first three benefits listed in the table:

• Extended Health Plan
• Dental Plan
• Employee and Family Assistance Program

If your full-time monthly paid appointment is extended to a total of 12 months or more, you:

• will automatically be enrolled in the Disability Benefit Plan,
• will automatically be enrolled in Basic Life Insurance, and
• will be automatically enrolled in the Staff Pension Plan when enrolled in the Basic Life Insurance, and
• you will be eligible for Optional Life Insurance and AD&D at this time; however, you must submit a Health Statement with your application, which is subject to approval by the insurer.

If you have a full-time appointment that is 3 months or less, you are not eligible for benefits. You will still need to login to Workday to sign up for payroll.

If you have a part-time monthly paid appointment for 12 months or more and you work at least 17.5 hours per week, you are eligible for all of the benefits outlined in the table below.

If you have a part-time monthly paid appointment of more than 3 months but less than 12 months and you work at least 17.5 hours per week, you are eligible for the first three benefits listed in the table:

• Extended Health Plan
• Dental Plan
• Employee and Family Assistance Program

If your part-time monthly paid appointment is extended to a total of 12 months or more and you work at least 17.5 hours per week, you:

• will automatically be enrolled in the Disability Benefit Plan,
• will automatically be enrolled in Basic Life Insurance, and
• will be automatically enrolled in the Staff Pension Plan when enrolled in the Basic Life Insurance, and
• you will be eligible for Optional Life Insurance and AD&D at this time; however, you must submit a Health Statement with your application, which is subject to approval by the insurer.

If you have a part-time, monthly paid appointment and you work less than 17.5 hours per week (regardless of the length of your appointment), you are not eligible for benefits. You will still need to login to Workday to sign up for payroll.

If you have an hourly paid appointment, you are not eligible for benefits until 3 months after your date of hire. After 3 months, UBC Financial Operations – Payroll will review your hours to see if you are eligible for benefits and, if eligible, send you the benefits enrolment task in Workday. You will still need to enrol in UBC Benefits Sign-On and complete your payroll forms.

If you have an hourly paid appointment of 12 months or more and you work at least 17.5 hours a week, you may be eligible for the benefits shown in the table below after you have worked for 3 months of continuous service.

If you have an hourly paid appointment of more than 3 months but less than 12 months and you work at least 17.5 hours per week, you may eligible for the first three benefits listed in the table after 3 months of continuous service:

• Extended Health Plan
• Dental Plan
• Employee and Family Assistance Program

If your hourly paid appointment is extended to a total of 12 months or more and you work at least 17.5 hours per week, you will be:

• automatically enrolled in the Disability Benefit Plan,
• automatically enrolled in Basic Life Insurance, and
• eligible for Optional Life Insurance and AD&D; however, you must submit a Health Statement with your application, which is subject to approval by the insurer.

If you have an hourly paid appointment and you work less than 17.5 hours per week (regardless of the length of your appointment), you are not eligible for benefits. You will still need to login to Workday to complete your payroll forms.

The Senior Appointments Committee (SAC) is a university-level committee made up of full-professors.

The SAC guide to reappointment, tenure, and promotion at UBC is the primary and most comprehensive source of information on tenure and appointments. A summary of the recent updates is also available.

Procedures: The SAC guide documents procedures established through longstanding practice and through the evolution of the collective agreement, conditions of appointment for faculty*, Articles #5  and #9. 

Criteria: The criteria and procedures for tenure, promotion and reappointment reviews are detailed in the agreement on conditions of appointment for faculty, in particular Articles #3 and #4,  which form the basis for these documents:

• The professoriate stream: criteria for tenure and promotion (updated July 2024)
• The educational leadership stream: criteria for tenure and promotion (updated July 2024)

The timing of a faculty member’s regular reviews for tenure, promotion and reappointment will depend on their appointment and rank. Section 2 of the SAC guide, explains this process in detail, including when reviews for promotion and tenure are optional versus mandatory.

This is illustrated in the sample schedule (doc).For alternate examples, see Appendix 15 of the guide.

Assistant professors: Please note that due to changes in the 2016-2019 collective agreement, assistant professors hired after July 1, 2017 may only receive tenure if promoted to a higher rank (explained in Section 2.4 of the SAC guide, which interprets Articles 2.03(j) and (k). Assistant Professors hired before the cutoff date remain eligible for tenure without promotion.

Tenure clock extensions may be possible. See the section below for details.

Tenure review date templates

The following templates are designed to help you identify the review dates for tenure track positions. All documents are up to date, unless otherwise noted.

• Assistant professor, tenure track (doc)
• Acting assistant professor, tenure track (doc)
• Associate professor, tenure track (doc) (November 2022)
• Associate Professor of Teaching (doc)  (November 2022)
• Assistant Professor of Teaching (doc) 

Departments are required to track the timing of their faculty member's regular review for tenure, promotion and reappointment. For more information, view a sample schedule for a tenure track Assistant Professor. (doc)

Tenure clock extensions

Maternity or parental leave: When you go on maternity leave, the length of your pre-tenure appointment will be extended by one year, unless you inform the head of your academic unit in writing that you don't wish the pre-tenure period extended.

If you're only going on parental leave, you must inform the head of your academic unit in writing of the change in your family status and request the extension at the earliest possible date but no later than six months after the child is born or placed with you for the purpose of adoption.

Sick leave: If you're unable to perform your duties because of illness or injury, the university and the faculty association agree to consider whether, in the circumstance of each case, your period of pre-tenure appointment should be extended.

Please submit your written request for a tenure clock extension to the head of your academic unit. If your head approves the request, they will then seek approval from the dean or equivalent position, who will then seek approval from the provost. The provost will work with UBC's faculty relations (Vancouver campus) or with human resources (Okanagan campus) to seek approval from the faculty association.

Disability leave: If you're on full disability leave and on IRP benefits, your tenure clock is automatically frozen. The tenure clock will restart upon your return to work, whether full- or part-time. If your return to work is part-time, your tenure clock will be pro-rated. Requests for further tenure clock extensions can be made by following the process noted above for sick leaves.

The documents provided below or referenced in the SAC guide might also be helpful. All documents are up to date, unless otherwise noted.

General information

• Tenure stream ranks at a glance  (pdf)
• Tenure and promotion summary map (pdf)
• Tenure and promotion checklist for heads and directors (pdf)
• Reappointment checklist for heads and directors  (pdf)
• Sample department ARPT procedures version #1 (pdf)
• Sample department ARPT procedures version #2 (pdf)

Letters of reference material

• Letters of reference chart (docx)

Senior Appointments Committee

• SAC Cover Sheet & Checklist (docx) (updated January 2025)

Librarians go through confirmation, which is equivalent to tenure for faculty members. Confirmation criteria and procedures for librarians are found in the agreement on conditions of appointment for librarians. In particular, the criteria are set out in Article 3, and the procedures are set out in Article 4.

See librarians’ appointments committee guidelines 2020/21 (docx). 

Program Directors go through confirmation, which is equivalent to tenure for faculty member. Confirmation criteria and procedures for program directors in Extended Learning are found in the agreement on conditions of appointment for program directors in Extended Learning.

In particular, the criteria are set out in Article 3 and the procedures are set out in Article 4.

• Slides for Tenure & Promotion Workshops - Faculty (May 27, 2025)
• Slides for Tenure & Promotion Workshops - Heads/Directors (May 27, 2025)
• Slides for Tenure & Promotion Workshops - Heads/Directors (June 3, 2024)
• Slides for Tenure & Promotion Workshops (May 15 & 16, 2023)​​​​
• Slides for Tenure & Promotion Workshops - Heads-Directors (May 17, 2023)
• Slides for Tenure & Promotion Workshops (May 30, 2022)​​​​
• Slides for Tenure & Promotion Workshops - Heads/Directors (May 31, 2022)

• Indigenous Scholarly Activity (ISA) – Overview Document
• Indigenous Scholarship – Community Letter of Reference Template
• Indigenous Scholarship Referee Letter Template
• Protocol for Soliciting Community Reference – Indigenous Scholarly Activity

If you have a full-time monthly paid appointment for 12 months or more, you are eligible for all of the benefits outlined in the table below.

If you have a full-time monthly paid appointment for more than 3 months but less than 12 months, you are eligible for the first three benefits listed in the table:

• Extended Health Plan
• Dental Plan
• Employee and Family Assistance Program

If full-time monthly paid appointment is extended to a total of 12 months or more, you:

• will automatically be enrolled in the Disability Benefit Plan,
• will automatically be enrolled in Basic Life Insurance, and
• will be automatically enrolled in the Staff Pension Plan when enrolled in the Basic Life Insurance, and
• you will be eligible for Optional Life Insurance and AD&D at this time; however, you must submit a Health Statement with your application, which is subject to approval by the insurer.

If you have a full-time appointment that is 3 months or less, you are not eligible for benefits. You will still need to login to Workday to sign up for payroll.

If you have a part-time monthly paid appointment for 12 months or more and you work at least 17.5 hours per week, you are eligible for all of the benefits outlined in the table below.

If you have a part-time monthly paid appointment for more than 3 months but less than 12 months and you work at least 17.5 hours per week, you are eligible for the first three benefits listed in the table:

• Extended Health Plan
• Dental Plan
• Employee and Family Assistance Program

If your part-time monthly paid appointment is extended to a total of 12 months or more and you work at least 17.5 hours per week, you:

• will automatically be enrolled in the Disability Benefit Plan,
• will automatically be enrolled in Basic Life Insurance, and
• will be automatically enrolled in the Staff Pension Plan when enrolled in the Basic Life Insurance, and
• you will be eligible for Optional Life Insurance and AD&D at this time; however, you must submit a Health Statement with your application, which is subject to approval by the insurer.

If you do not work more than 17.5 hours per week as part of your part-time monthly paid appointment, you are not eligible for benefits. You will still need to login to Workday to sign up for payroll.

If you have an hourly paid appointment, you are not eligible for benefits until 3 months after your date of hire. After three months, UBC Financial Operations – Payroll will review your hours to see if you are eligible for benefits and, if eligible, send you the benefits enrolment task in Workday. You will still need to login to Workday to complete your payroll forms.

If you have an hourly paid appointment of 12 months or more and you work at least 17.5 hours a week, you may be eligible for the benefits shown in the table below after you have worked for 3 months of continuous service.

If you have an hourly paid appointment of more than 3 months but less than 12 months and you work at least 17.5 hours per week, you may eligible for the first three benefits listed in the table after 3 months of continuous service:

• Extended Health Plan
• Dental Plan
• Employee and Family Assistance Program

If your hourly paid appointment is extended to a total of 12 months or more and you work at least 17.5 hours per week, you will be:

• automatically enrolled in the Disability Benefit Plan,
• automatically enrolled in Basic Life Insurance,
• automatically enrolled in the Staff Pension Plan when enrolled in the Basic Life Insurance, and
• you will be eligible for Optional Life Insurance and AD&D at this time; however, you must submit a Health Statement with your application, which is subject to approval by the insurer.

If you have an hourly paid appointment and you work less than 17.5 hours per week (regardless of the length of your appointment), you are not eligible for benefits. You will still need to login to Workday to complete your payroll forms.

If you have a temporary monthly paid appointment of more than 3 months but less than 12 months and you work at least 17.5 hours a week, you are eligible for the first three benefits shown in the table below after 66 days worked:

• Extended Health Plan
• Dental Plan
• Employee and Family Assistance Program

If your temporary monthly paid appointment is extended to a total of 12 months or more and you work at least 17.5 hours per week, you will be:

• automatically enrolled in the Disability Benefit Plan,
• automatically enrolled in Basic Life Insurance, and
• eligible for Optional Life Insurance and AD&D; however, you must submit a Health Statement with your application, which is subject to approval by the insurer.

If you have a temporary monthly paid appointment and you work less than 17.5 hours per week, you are not eligible for benefits. You will still need to login to Workday to complete your payroll forms.

If you have a temporary, hourly paid appointment and you work at least 17.5 hours per week, you may be eligible for the first three benefits listed in the table below after the 66 days worked waiting period has been satisfied:

• Extended Health Plan
• Dental Plan
• Employee and Family Assistance Program

After 66 days worked, UBC Financial Operations – Payroll will review your hours to see if you are eligible for benefits and, if eligible, send you the benefits enrolment task in Workday. You will still need to login to Workday to complete your payroll forms after you are hired.

If you have a temporary hourly paid appointment and you work less than 17.5 hours per week (regardless of the length of your appointment), you are not eligible for benefits. You will still need to login to Workday to complete your payroll forms.

If you have completed your probation period of 66 days worked, you may be eligible for the benefits described in the table below, depending on your hours worked. Please contact Hiring Solutions to confirm your eligibility.

If you have a full-time monthly paid appointment for 12 months or more, you are eligible for all of the benefits outlined in the table below.

If you have a full-time monthly paid appointment for more than 3 months but less than 12 months, you are eligible for the first three benefits listed in the table:

• Extended Health Plan
• Dental Plan
• Employee and Family Assistance Program

If your full-time monthly paid appointment is extended to a total of 12 months or more, you:

• will automatically be enrolled in the Disability Benefit Plan,
• will automatically be enrolled in Basic Life Insurance, and
• will be automatically enrolled in the Staff Pension Plan when enrolled in the Basic Life Insurance, and
• you will be eligible for Optional Life Insurance and AD&D at this time; however, you must submit a Health Statement with your application, which is subject to approval by the insurer.

If you have a full-time appointment that is 3 months or less, you are not eligible for benefits. You will still need to login to Workday to sign up for payroll.

If you have a part-time monthly paid appointment for 12 months or more and you work at least 20 hours per week, you are eligible for all of the benefits outlined in the table below.

If you have a part-time monthly paid appointment for more than 3 months but less than 12 months and you work at least 20 hours per week, you are eligible for the first three benefits listed in the table:

• Extended Health Plan
• Dental Plan
• Employee and Family Assistance Program

If your part-time monthly paid appointment is extended to a total of 12 months or more and you work at least 20 hours per week, you:

• will automatically be enrolled in the Disability Benefit Plan;
• will automatically be enrolled in Basic Life Insurance,
• will be automatically enrolled in the Staff Pension Plan when enrolled in the Basic Life Insurance, and
• you will be eligible for Optional Life Insurance and AD&D at this time; however, you must submit a Health Statement with your application, which is subject to approval by the insurer.

If you do not work more than 20 hours per week as part of your part-time monthly paid appointment, you are not eligible for benefits. You will still need to login to Workday to sign up for payroll.

Regular employees

If you have a regular hourly paid appointment, you are not eligible for benefits until 3 months after your date of hire. After 3 months, UBC Financial Operations – Payroll will review your hours to see if you are eligible for benefits and, if eligible, send you the benefits enrolment task in Workday. You will still need to login to Workday to sign up for payroll. Please see section below for benefits eligibility for auxiliary employees.

If you have an hourly appointment of 12 months or more and you work at least 20 hours a week, you may be eligible for the benefits shown in the table below after you have worked for 3 months of continuous service.

If you have an hourly appointment of more than 3 months but less than 12 months and you work at least 20 hours per week, you may eligible for the first three benefits listed in the table after 3 months of continuous service:

• Extended Health Plan
• Dental Plan
• Employee and Family Assistance Program

If your hourly paid appointment is extended to a total of 12 months or more and you work at least 20 hours per week, you will:

• automatically be enrolled in the Disability Benefit Plan,
• automatically be enrolled in Basic Life Insurance, and
• will be automatically enrolled in the Staff Pension Plan when enrolled in the Basic Life Insurance, and
• you will be eligible for Optional Life Insurance and AD&D at this time; however, you must submit a Health Statement with your application, which is subject to approval by the insurer.

If you do not work more than 20 hours per week as part of your hourly paid appointment, you are not eligible for benefits. You will still need to login to Workday to sign up for payroll.

Auxiliary employees

If you have an auxiliary hourly paid appointment, you are not eligible for benefits until you have worked at least 960 hours in the previous 12 months. You will still need to login to Workday to sign up for payroll.

Each January and July, your department will review your hours worked and will notify Payroll if your benefits eligibility status needs to be updated. If you become eligible for benefits, you will receive a notification in Workday to enroll in the benefits you are eligible for.

Continued benefits coverage for auxiliary hourly employees

Every year, there is a review of your hours in January and July to determine your eligibility for benefits.

• If you have worked at least 960 hours during the previous 12 months, you are eligible for continued coverage.
• If you have not worked 960 hours during the previous 12 months, you are ineligible for continued coverage.

Your Department will notify you in writing if you are eligible or ineligible for continued coverage.