Study leave

Study leave permits a member of the Faculty Association in a tenure/confirm stream position to pursue study or research of benefit to the individual and the university.

Detailed information about the length and salary during a study leave can be found in Article 2, Part 3 of the Collective Agreement.

Study leave is for study or research. Individuals should not be asked to take on additional duties at UBC during that time, whether with pay or not. 

Accrual of time towards study leave

Since appointment or previous study leave, a member must have completed at least four years of active full-time service in appointments with review or tenured appointments at UBC. At least one year shall have been in an eligible rank.

What counts towards study leave accrual:

  • Active service
  • Up to 6 months of sick, maternity and/or parental leave
  • Time spent on Reduced Appointment

What does not count towards study leave accrual:

  • Periods of unpaid leave
  • Time spent on administrative leave
  • Time spent on a Study leave
  • Time spent as Academic Head of Unit accrues towards administrative leave and not study leave. For Acting Heads and Directors, time served will normally count towards study leave, so long as they do not become eligible and subsequently take administrative leave.

Applying for study leave

Complete the Study leave application form and provide it to the Academic Head of Unit. You should check with your Department Head or administrator to find out what the cut-off date is for leave applications. If your application is approved by your Head/Director it will be forwarded to the Dean, as applicable for approval.  Your department will confirm approval and will enter the leave in Workday about one month prior to the leave start date.

Salary percentage while on study leave

The percentage of academic salary paid while on study leave is dependent on the years of service accrued towards leave and the length of the leave. Refer to Article 2.20 of Part 3 of the Collective Agreement.

Years of Service Leave Duration Salary Percentage
4 12 months 60%
4 6 months 75%
4 8 months 75%
6 12 months 80%
6 6 months 90%

MSP Coverage while on study leave

Faculty who plan to temporarily reside outside of British Columbia for over six months in a calendar year need to contact MSP to arrange for continued coverage or suspend coverage. Residency has important considerations for eligibility for coverage and premiums. For more information on leaving BC, please visit the MSP website.

Converting salary to research grant during study leave

Policy LR3 provides an opportunity for applicants on study leave to convert some of their salary to take advantage of Revenue Canada‐approved tax savings.

Further information and the application form can be found on the Office of Research Services website.

Preparing for study leave

As you prepare for your study leave there are a number of things to think about. Listed below are a few items to help with your planning.

If you need rental housing in a different country for study leave, find temporary home rentals for academics

If you have a child attending UBC Child Care Services and you're planning on going on study leave, please review the UBC Child Care Services Leave Application form

Cancellation of study leave

Once approved, a study leave cannot normally be cancelled after January 15 immediately preceding the year starting on May 1, during which the leave is to be taken. This is outlined in Article 2.11 of Part 3 of the Collective Agreement. There are, however, some circumstances in which a study leave could be cancelled:

Administrators with questions regarding cancellations of study leave should contact Faculty Relations (Vancouver Campus) or Human Resources (Okanagan Campus).


The benefits information on this website is provided as a descriptive summary only. While the University has endeavored to accurately reflect its benefit programs, policies and plans, the information on this website does not create any contractual or other rights between the University and its faculty and staff members. To the extent that there are any conflicts or discrepancies between the benefits information on this website and the benefit plan documents (including group insurance contracts and benefit booklets) or any applicable collective agreement, employment agreement, or UBC policy, the benefit plan documents and collective agreement, employment agreement, or UBC policy will govern in all cases.

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