We are in final preparations for Workday and the Integrated Service Centre going live on November 2.

Faculty and academic executive

IMPORTANT NOTICE ABOUT TUITION WAIVERS
With the implementation of UBC's new administrative system, Workday, some of HR resources and processes will be changing. Tuition waiver applications for credit courses will be accepted through the current system until October 15, 2020. Hold on to your credit courses tuition waiver requests until November 15 to submit them through the new system when it becomes available.

As a member of the Academic Executive or a faculty member in the Faculty Association bargaining unit, librarian or program director in UBC Extended Learning, you are eligible for:

  • a Tuition Waiver at UBC of up to 12 credits of undergraduate courses, 12 credits of graduate courses or graduate program fees in each 12-month period and
  • a Tuition Waiver at UBC of 120 undergraduate credits per dependent child per lifetime, if you are also a member of the Bargaining Unit Faculty.

If you are a faculty member, you can also access the professional development reimbursement fund.

Tuition waivers

The Tuition Waiver covers the cost of tuition for up to 12 credits of undergraduate courses, 12 credits of graduate courses or graduate program fees over a 12-month period, provided that a fee-paying student is not displaced. This benefit covers tuition fees only and does not cover any other fees that may be associated with the course.

Tuition Waivers can be used at UBC’s Vancouver and Okanagan campuses.

BC residents who are citizens or permanent residents of Canada aged 65 and older can register directly with Student Services for courses with full waivers for application, tuition and student fees. In this situation, you do not need to submit a Tuition Waiver.

Am I eligible for the tuition waiver?

Your position, type of appointment and length of service determine your eligibility. You must also meet UBC’s student admission requirements. Contact Enrolment Services at the Vancouver or Okanagan campus to confirm that you meet these requirements. If you plan to take a graduate-level course or enrol in a graduate program, contact the Faculty of Graduate Studies at the Vancouver or Okanagan campus.

When am I not eligible for the tuition waiver?

You are not eligible for the Tuition Waiver if the start date of your course is:

  • after your termination date,
  • during an unpaid leave, or
  • during a medical leave without pay. However, if you are receiving benefit payments through the Income Replacement Plan (IRP), you are eligible for the Tuition Waiver while you are receiving IRP benefits.

You are eligible for the Tuition Waiver during a paid leave, such as a sabbatical or maternity/parental leave.

What courses are covered?

You can use the Tuition Waiver for the following:

  • UBC undergraduate-level courses numbered 100-199, 200-299, 300-399 and 400-499
  • UBC undergraduate-level courses and programs with specialized fees (Medicine, Pharmaceutical Sciences, Law and Dentistry)
  • UBC graduate-level courses numbered 500-699
  • UBC graduate program fees up to the normal program fee
  • UBC Distance Education and Technology courses

If you are uncertain whether a course is eligible for the Tuition Waiver, please contact Faculty Relations.

Tuition waiver anniversary date

The start of your 12-month tuition year begins on your Tuition Waiver anniversary date. This is the date of the first course or program that you apply your Tuition Waiver towards.

Your Tuition Waiver anniversary date is the first day of the term in which the course/program falls. For example, if your first course covered by the Tuition Waiver begins on September 5, with the term beginning on September 1, your Tuition Waiver anniversary date is September 1 of each year. This means that you have from September 1 of one year to August 31 of the following year to register in and begin your courses, up to the annual maximum.

How much am I eligible for?

Your annual maximum will renew each year on your Tuition Waiver anniversary date.

If you start your anniversary year taking: Your annual maximum

 

 

Comments
undergraduate credit course $2,202.72 12 undergraduate credits at $183.56 per credit

 

The amount will be higher for undergraduate credit courses and programs with specialized fees (Medicine, Law, Dentistry and Pharmaceutical Sciences)

graduate credit course $5,189.16 12 graduate credits at $432.43 per credit
full-time doctoral graduate program Years 1, 2 and 3 $5,095.68/year 3 installments/year at $1,698.56 per installment
Years 4, 5 and 6 $2,328.30/year continuing fee, 3 installments/year at $776.10 per installment
After Year 6 $0 Tuition Waiver is not available
full-time masters graduate program Years 1 and 2 $5,095.68/year 3 installments/year at $1,698.56 per installment
Years 3, 4 and 5 $2,328.30/year continuing fee, 3 installments/year at $776.10 per installment
After Year 5 $0 Tuition Waiver is not available
part-time masters graduate program Years 1, 2 and 3 $2,912.31/year 3 installments/year at $970.77 per installment
Years 4 and 5 $2,328.30/year continuing fee, 3 installments/year at $776.10 per installment
After Year 5 $0 Tuition Waiver is not available

If you use the Tuition Waiver more than once in the same anniversary year and take a different course/program than what you started the year with, your annual maximum will change to reflect the amount associated with the current course/program.

For example, if you begin your year by taking an undergraduate course and then decide to enter a full-time graduate program within the same anniversary year, your annual maximum will change from $2,202.72 to $5,189.16 (the full-time graduate program amount). Similarly, if you begin your year in a full-time graduate program and then decide to take an undergraduate course, your annual maximum would change to $2,202.72, which is the undergraduate credit course amount.

If you begin your year in a graduate program with full-time or part-time fee installments, and then within the same tuition anniversary year enter the program year where continuing fees are assessed, your annual maximum will reduce to the continuing fee. For example, if you started your tuition anniversary year on May 1 in year two of a full-time master’s program and on September 1 you entered year three of the program, your annual maximum would change from $5,095.68 to $2,328.30 (the continuing fee).

Your balance at any point in time is your annual maximum, less any amount you have used during your anniversary year.

The amounts in the table above apply to domestic students (effective May 1, 2020).  International students are charged international tuition fees and starting May 1, 2017 these fees will be covered under by the Tuition Waiver. Refer to the current UBC Academic Calendar for international tuition fees.

What costs are not covered by the tuition waiver?

The Tuition Waiver does not cover the following:

  • Any non-refundable deposit for undergraduate and graduate credit courses/programs that are paid prior to registration.
  • Tuition fees covered by funding that is not repayable, such as scholarships and prizes, sponsorship by a third party, bursaries and grants and the Graduate Support Initiative (applies to students registered in a master’s or PhD program after September 30, 2007).
  • Application and student fees.
  • Undergraduate and graduate international tuition fees incurred prior to May 1, 2017. However, you can apply for tuition waivers up to the domestic undergraduate or graduate tuition amount for these courses/programs.
  • Non-credit courses and certificate programs offered by UBC Extended Learning.
  • Administration fees for certificate programs offered by UBC Extended Learning.
  • Courses and programs that are not UBC undergraduate or graduate credit courses.
  • Sauder School of Business courses and programs, such as Continuing Business Studies, Executive Education, Summer Programs, Real Estate, Business Families, Ch’nook, Aboriginal Business, Diploma in Accounting and Diploma in Marketing and Sales.
  • UBC MOOC courses offered by edX.
  • Courses offered by other institutions (including the Open University).
  • Botanical Gardens or UBC Recreation courses, listed in the UBC Extended Learning calendar.
  • UBC-sponsored courses through Human Resources.
  • Full-time and part-time graduate programs (master’s and doctoral) that have special program fees. However, you can apply for a tuition waiver for up to the normal (full- or part-time) program fee.

Paying student fees and opting out of the Student Health Plan

Student fees are not covered by the Tuition Waiver. You must pay these student fees.

As a registered student taking UBC credit courses, you are automatically enrolled in and charged for the UBC AMS/GSS Health Plan (UBC Vancouver) or the UBCSUO Student Health Plan (UBC Okanagan). You can opt out of the respective Student Health Plan if you are covered by another benefit plan, such as the UBC Extended Health and Dental Plan.

Learn how to opt out of the Student Health Plan.

Can my spouse or child use this benefit?

No, your Tuition Waiver is not transferable to your spouse or child. However, UBC has a separate Tuition Waiver for dependent children of Faculty Members.

How and when do I apply?

You will need a valid UBC student number to enrol for courses.

You should submit the Tuition Waiver application before tuition payments are normally due. If you submit your Tuition Waiver application after the tuition payment deadline, you will be charged late fees and/or interest that will not be covered by the Tuition Waiver.

Applying for courses before or on October 15:

  • Register for the course. Once registered, do not pay for the course.
  • Apply for the Tuition Waiver online on the UBC Faculty & Staff Self-Service Portal. Review step-by-step instructions for applying for the Tuition Waiver online.
  • Any fees not covered by the Tuition Waiver must be paid by the deadline specified in the UBC Academic Calendar.

Applying for courses After October 15:

  • Hold onto your Tuition Waiver requests from October 15 and submit them using the new online system after November 15.  Instructions for using the new system will be on the website.

After you have applied:

  • In most cases, the Tuition Waiver will be approved instantly.
  • The waiver will be sent to Enrolment Services for you the following day.
  • Enrolment Services will process the waiver as payment (you can verify this by logging in to the UBC Student Services Centre). Processing times will vary depending on the time of year.

The procedure and cost for auditing a course is the same as taking a course for credit.

How do I withdraw from a course?

If you (or your dependent) withdraw from a course before the deadline to do so without a “W” (withdrawal) standing, you can cancel your waiver and have your tuition credits reinstated. Review step-by-step instructions for how to cancel a Tuition Waiver online. 

If you (or your dependent) withdraw from a course after October 15 and before the deadline to do so without a “W” (withdrawal) standing, please contact the person below:

  • If your last name starts with a letter from A-L, call 604-822-9290
  • If your last name starts with a letter from M-Z, call 604-822-8979

If you withdraw after the deadline, you will not be able to cancel the Tuition Waiver. The Tuition Waiver will be used to pay for the cost of the course and your Tuition Waiver credits will be reduced as if you took the course.

Is this a taxable benefit?

The fees for all credit courses are a non-taxable benefit.

Questions about the tuition waiver?

All Faculty Tuition Waiver applications are handled at UBC Vancouver Faculty Relations. You can direct specific questions as listed below:

  • If your last name starts with a letter from A-K, call 604-827-4473
  • If your last name starts with a letter from L-Z, call 604-822-5415

For more information about the Tuition Waiver, contact Faculty Relations at ubcfrel-g-admin@mail.ubc.ca .

Disclaimer

The benefits information on this website is provided as a descriptive summary only. While the University has endeavored to accurately reflect its benefit programs, policies and plans, the information on this website does not create any contractual or other rights between the University and its faculty and staff members. To the extent that there are any conflicts or discrepancies between the benefits information on this website and the benefit plan documents (including group insurance contracts and benefit booklets) or any applicable collective agreement, employment agreement, or UBC policy, the benefit plan documents and collective agreement, employment agreement, or UBC policy will govern in all cases.

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