Legislative sick leave

Employees who do not accrue sick leave (such as student employees and non-credit instructors). These employees will have access 90 days after their employment starts.

Employees who accrue sick leave monthly. With the legislative sick leave, on January 1 of each year, these employees will be advanced the first five (5) days (adjusted based on full-time equivalency (FTE)) of sick leave for the calendar year. These employees will accrue sick leave as normal.

The following roles are eligible for legislative sick leave:

• Non-Union Technicians
• Executive Administrative
• Farm Workers
• Management & Professional staff, Excluded Management & Professional staff, Service Unit Directors, and Executive roles in their first year of employment

As of May 1, 2022, the following roles are also eligible for legislative sick leave:

• BCGEU (UBCO)
• BCGEU (Child care)
• CUPE 116
• CUPE 116 (Aquatic Centre)
• CUPE 2278
• CUPE 2950
• IUOE 115

Due to the nature of the sick leave plans that already apply to these employee groups, there is no additional entitlement to paid sick leave under the Employment Standards Act:

• Faculty members
• Management & Professional staff, Excluded Management & Professional staff, Service Unit Directors, and Executive roles not in their first year of employment

Legislative sick leave is shown in hours in Workday as Legislative Sick Time Off, based on how many hours you would work in 5 days at your current FTE (e.g., full-time, part-time). Employees who are eligible for both paid sick leave and legislative sick leave will have their annual paid sick entitlement split between these two absence types in Workday. These employees may have a negative paid sick time off balance at the start of the calendar year due to 5 days (based on FTE) of this time being under legislative leave time off. The total annual entitlement to sick leave has not changed. The total accrued will still be fifteen (15) days for a full-time employee but split between the two sick banks to ensure that we are compliant with the ESA.

An exception to this is for hourly staff and student employees:

• Hourly staff will have their Legislative Sick Time Off calculated based on .5 FTE even though they have a 1.0 FTE in Workday because their sick leave has been adjusted based on the average number of hours they work.
• Hourly student employees will have their Legislative Sick Time Off calculated based on 1.0 FTE as they typically work full-time hours during their term appointment.

For assistance entering absences in Workday, see Request Time Off in the Workday Knowledge Base or visit the UBC Self Service Portal for Workday support.