Legislative sick leave is paid time off due to illness based on the Employment Standards Act (ESA).
Legislative sick leave provides all employees 5 days of paid sick leave per calendar year. New employees will gain access to this sick leave after 90 days of employment.
How UBC manages legislative sick leave
Given that paid sick leave entitlements for most UBC employees already meet the ESA requirements, they will not receive any additional paid sick time within Workday. Only employees who are not entitled to at least 5 days of paid sick leave under their employment group's collective agreement, handbook, etc., will receive legislative sick leave. These employment groups include the following:
- BCGEU (Child Care) – Auxiliary only
- BCGEU (UBCO) – Auxiliary only*
- CUPE 116 – Auxiliary only*
- CUPE 116 (Aquatic Centre) – Student
- Miscellaneous employees
- Student employees (excluding GRA and URA fellowship)
Employees not in the groups listed above should see paid sick leave for details of their time off plans. In some cases, employees with paid sick leave need an adjustment to meet legislative leave requirements. The additional information below is only for groups who are eligible for and receive legislative sick leave.
*New employees in these employment groups will have access to both legislative sick leave and paid sick leave in their first year of employment.
Who should I contact with questions about legislative sick leave?
For guidance on how to view your current balance or request time off in Workday, see View Absence Balance or Request Time Off in the Workday Knowledge Base. See FAQ: Absence and Time Off for Employees for common questions about sick leave and other types of time off in Workday.
Managers who need to adjust an employee's sick leave balance can see Adjust Employee's Time Off Balance (Maintain Accruals) in the Workday Knowledge Base for guidance on how to make this change.
For assistance with Workday, please visit the UBC Self Service Portal for Workday support.
If you have questions about your eligibility or entitlement, please contact your Manager. Managers can contact HR for guidance.
Disclaimer: The information above is intended to summarize the legislation in plain language and to explain how UBC has interpreted this legislation concerning various employee groups. While the University strives for accuracy, this information may not cover all possible situations or scenarios. In cases where the above information conflicts with the BC government legislation referenced or any applicable collective agreement, employment agreement, or UBC policy, the legislation, agreement or policy will prevail.